Samantha D'Souza
Payroll/Accounts Officer
Tarneit
Summary
Capable Payroll/Accounts Officer with experience handling all aspects of payroll processing, including employee paychecks and direct deposits, taxes, deductions and garnishments. Proficient in using multiple accounting software programs with knack for quickly learning new systems. Highly organised, detail-oriented, and efficient at work.
Overview
4
4
years of professional experience
2
2
years of post-secondary education
Work History
Payroll & Accounts Officer
Ardreagh Formwork
03.2023 - Current
- Process and manage weekly Payroll for 230+ employees
- Accurately calculate wages, deductions, and benefits in accordance with EBA policies
- Onboard new hires, update employee records and process terminations
- Proactively conduct regular audits to ensure data accuracy
- Reconcile payroll discrepancies and responded to inquiries from employees
- Maintain employee confidence and protected payroll operations by keeping information confidential
- Prepare and lodge monthly reports and assist with End of Financial year reporting
- Process and review invoices, ensuring accuracy
- Match purchase orders with invoices and recorded necessary information
- Correspond and liaise regularly with suppliers and internal stakeholders
- Work closely with the Finance Manager, batching, and creating payment runs
Office Administrator
Ardreagh Formwork
01.2022 - 03.2023
- Prepared and processed payroll for 130+ employees to facilitate prompt staff payments
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions
- Edited documents to improve accuracy of language, flow, and readability
- Corresponded with the Migration Agent to ensure staff visas are correctly processed and compliant
- Reconciled account files and produced monthly reports
- Oversaw maintenance of office facilities and equipment by collaborating with and inspecting work of repair contractors
- Maintained electronic and paper filing systems for easy retrieval of information
- Tracked office supplies and restocked low items to keep team members on-task and productive
Office Administrator
Evolve Reinforcement and Evolve Prefabrication
03.2021 - 01.2022
- Managed payroll data entry and processing for 30 employees to comply with predetermined company guidelines
- Tracked new and current staff training requirements by liaising with third party portals to keep employees inline with compliance procedures
- Maintained personnel records and updated internal databases to support document management
- Data Entry of schedules into Excel Register to create and charge out invoices
- Accurately keyed supplier Invoices and maintained the supplier register
- Liaised with internal and external stakeholders to ensure supplier bills were resolved in accordance with payment terms
- Tracked office supplies and restocked low items to keep team members on-task and productive
- Collected, validated, and distributed information to employees
Sales Administrator
InfraBuild Construction Solutions / Australian Reinforcing Company
Melbourne, VIC
11.2019 - 03.2021
- Processed timecards and payroll data for team of employees
- Performed data entry tasks and maintained accurate records of employee payroll information
- Tracked employee vacation, sick and personal time
- Reviewed vendor invoices for appropriate documentation and validity prior to payment
- Processed Credit applications
- Registered item codes and updated pricing in Price Management Systems
- Updated spreadsheets and databases to track, analyse, and report on performance and sales data
- Tracked delivery dockets, uploaded and archived in the database
- Restocked supplies and placed purchase orders to maintain adequate stock levels
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
Education
Certificate IV in Travel & Tourism - Tourism And Travel Management
Williams Angliss Institute
Melbourne, VIC 10.2016 - 06.2017
Certificate III in Travel & Tourism -
Jetset Training College
Melbourne, VIC 04.2009 - 12.2009
Higher Secondary Year 12 VCE -
Thomas Carr College
Tarneit, VIC 02.2007 - 12.2007
Skills
Data Entry
Attention to Detail
Microsoft Office
Critical Thinking
Xero & MYOB
Accuracy and Efficiency
Legal Compliance
Websites
Citizenship
Australian Citizen
Timeline
Payroll & Accounts Officer
Ardreagh Formwork
03.2023 - Current
Office Administrator
Ardreagh Formwork
01.2022 - 03.2023
Office Administrator
Evolve Reinforcement and Evolve Prefabrication
03.2021 - 01.2022
Sales Administrator
InfraBuild Construction Solutions / Australian Reinforcing Company
11.2019 - 03.2021
Certificate IV in Travel & Tourism - Tourism And Travel Management
Williams Angliss Institute
10.2016 - 06.2017
Certificate III in Travel & Tourism -
Jetset Training College
04.2009 - 12.2009
Higher Secondary Year 12 VCE -
Thomas Carr College
02.2007 - 12.2007