Summary
Overview
Work History
Skills
References
Timeline
Generic

Samantha Gallimore

Upper Mount Gravatt,QLD

Summary

Responsible, punctual and productive administrative professional. Hardworking team player with expertise in completing various clerical tasks and offering staff support.



Overview

13
13
years of professional experience

Work History

Administrative Assistant

Upper Mount Gravatt Kindergarten
10.2023 - Current
  • Casual hours Monday, Wednesday and Friday
  • Assist Directors, teachers and Management Committee with administrative tasks including phone and email duties
  • Keep Centre policies and documentation up to date
  • Staying up to date on educational legislation
  • Maintain waitlist register
  • Send family enrolment offers and management enrolments through Xap.
  • Assist and support families with enrolment, billing and enquiries throughout the year
  • Create and send invoices through xap
  • Prepare term Forecasts and Acquittals
  • Maintain Archived documents
  • Check PO box regularly
  • Make Centre purchases
  • Link new Committee to Blue Card register
  • Collate New Committee Blue Cards and Pa02s for lodgement with ACEQUA
  • Update ACNC with new Committee details
  • Liaise with affiliates where necessary
  • Assist educators with creating documents (sign in sheets, rosters etc)
  • Liaise with Accountant (send invoices, timesheets, update family payments)
  • Maintain and update phone directory of Contractors
  • Create and shares posts on Storypark where necessary

President/Treasurer Volunteer

Sunnybank Community Kindergarten
02.2022 - 02.2023
  • Provide leadership and delegate tasks to the Executive Management Committee.
  • Chair and produce monthly reports for all Committee meetings and oversee operations of the centre.
  • Signatory on the Centre’s bank accounts and approve payment of expenditure in accordance with the Rules of the Association.
  • Liaise with organisations and agencies; Fundraising, quotes and booking for works to be carried out.
  • Managed invoicing and payment processing operations.
  • Reports for government subsidy eligibility.

Legal Assistant

M Rosenblum & Co
01.2012 - 07.2017
  • Drafting forms for use at LPI and other regulatory bodies (Transfer of Land, Notice of Sale, Mortgage, Discharge of Mortgage, Probate, Affidavit, Caveat/Withdrawal of Caveat)
  • Preparation of Leases and Surrender of Lease
  • Preparation of correspondence
  • Liaising with clients and providing status reports
  • Liaising with Private Bank Managers and Discharge teams
  • Preparing adjustment sheets and cheque directions
  • Attending and arranging Exchange and Settlement
  • Drafting Contracts and Wills
  • Preparing Probate applications
  • Preparing brief to Counsel
  • Receipts and general banking
  • Diary management and arranging meetings with clients
  • File management and document safekeeping
  • Preparation of invoices
  • General office management

Skills

  • Financial Management
  • Administrative Office Operations
  • Current Blue Card
  • Digital literacy
  • Initiative
  • Teamwork
  • Meticulous
  • Fast Learner

References

  • Upper Mount Gravatt Kindergartoen - Rebecca Lane or Elvia Downs, Direcors 0459 497 604


  • Sunnybank Community Kindergarten - Robyn Lane, Nominated Supervisor (07) 3345 1958


  • M Rosenblum & Co - Available upon request.


Timeline

Administrative Assistant

Upper Mount Gravatt Kindergarten
10.2023 - Current

President/Treasurer Volunteer

Sunnybank Community Kindergarten
02.2022 - 02.2023

Legal Assistant

M Rosenblum & Co
01.2012 - 07.2017

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Samantha Gallimore