Sandra Livermore

• Create and edit documentation, correspondence, presentations, and emails on behalf of the CEO and Office Management.
• Build and maintain strong relationships with clients and vendors to support satisfaction and loyalty.
• Coordinate and oversee the workload of the Administration Assistant to ensure smooth operations.
• Manage complex travel arrangements for the CEO and direct reports.
• Plan and execute logistics for CEO‑hosted events and meetings, including invitations, catering, venue sourcing, and schedules.
• Produce high‑quality documents using Word, PowerPoint, Visio, and Excel.
• Process corporate expenses for the CEO and senior leaders using the Concur system.
• Maintain an organised electronic filing system for CEO documentation and correspondence.
• Manage the CEO's diary, prioritising requests and minimising interruptions through effective coordination.
• Oversee general office tasks, including access passes, stationery supplies, and office equipment.
• Facilitate onboarding for new employees, ensuring a smooth transition into company culture and processes.
• Streamline communication between departments to improve project coordination and execution.
• Handle confidential information with discretion, adhering to privacy and ethical standards.
• Participate in ongoing learning and development to enhance skills and performance.
• Identify and address OH&S risks, supporting compliance with Health, Safety and Environment requirements.
• Foster a positive workplace culture by organising team‑building activities and staff events.
• Support budget management by tracking expenditures and identifying cost‑saving opportunities.
• Assist with hospitality and business needs during corporate meetings and events.
• Provide training and onboarding support for incoming office staff.
• Prepare and refine executive presentations for internal and external audiences.
• Provide administrative support during board meetings, including agenda preparation and minute‑taking.
• Manage office inventory, monitor supplies, and place orders to maintain seamless daily operations.

• Managed project timelines, monitored deliverables, and ensured deadlines were consistently achieved.
• Coordinated calendars and schedules for the regional manager and senior leadership team.
• Prepared clear, professional email communications outlining key updates and action items.
• Supported executive decision‑making through targeted research and well‑structured reporting.
• Maintained efficient daily office operations, including equipment upkeep and basic troubleshooting.
• Processed executive travel arrangements, expenses, and reimbursement documentation accurately.
• Handled confidential information with discretion and adherence to privacy standards.
• Updated and maintained secure databases, records, and filing systems.
• Managed incoming and outgoing correspondence, including mail and email communications.
• Organised physical and digital documents to support smooth office workflows.

• Provided administrative support to school leadership, teaching staff, and office operations.
• Managed student records, enrolments, and confidential information in line with privacy policies.
• Coordinated meetings, appointments, and school events efficiently.
• Prepared correspondence, reports, and presentations for leadership and staff.
• Assisted with financial administration, including invoice processing and record-keeping.

• Processed and reconciled invoices, purchase orders, and payments accurately and on time.
• Maintained vendor records and managed accounts payable transactions in line with company policies.
• Assisted with month-end and financial reporting, ensuring compliance with accounting procedures.
• Communicated professionally with vendors and internal stakeholders to resolve discrepancies.
• Supported efficient office operations through accurate record-keeping and data entry.

Improved operational efficiency by streamlining administrative workflows and strengthening accounts payable processes to reduce errors and accelerate payment cycles.

Improved executive and office efficiency by streamlining workflows, strengthening communication, and delivering high‑level administrative support that enhanced overall organisational performance.

• Promoted a welcoming environment by greeting visitors, answering phone calls, and providing accurate information about parish activities and services.
• Supported parish operations by coordinating the scheduling of events, meetings, and facility usage.
• Collaborated with clergy to prepare for liturgical celebrations, including organizing schedules, creating worship aids, and coordinating necessary resources.
• Assisted in the creation and distribution of promotional materials for parish events, programs, or services to help drive increased participation from parishioners.
• Facilitated timely communication among parishioners through regular updates via email newsletters or printed mailings as needed.
• Ensured accurate record-keeping of baptisms, weddings, funerals, and other significant life milestones within the parish community per diocesan guidelines.