Sanja Vidovic
Yokine,WA
Summary
Forward-thinking and highly organised Site Administrator with a proven track record in implementing and managing site documentation and reporting for companies in construction and mining industries. Relocating to Sydney and seeking a temporary contract role to leverage administrative expertise and ensure regulatory compliance in a dynamic environment. Proficient in document control systems, adept at supporting legal compliance, and coordinating safety initiatives. Recognised for appreciating and creating streamlined processes to optimise efficiency in fast-paced operations. Ready to contribute strong organisational skills, attention to detail and adaptability to the client’s success throughout this temporary project.
Overview
6
6
years of professional experience
Work History
CONSTRUCTION SITE ADMINISTRATOR
NAVI Construction
Perth, WA
04.2020 - Current
- Maintained accurate and up-to-date project documentation, including contracts, drawings, specifications, permits and safety records
- Conducted regular site inspections to assess compliance with safety and quality standards
- Provided administrative support to site managers, including scheduling meetings, preparing reports and managing correspondence
- Implemented and maintained safety programs, policies and procedures in alignment with specific safety regulations and industry best practices
- Conducted regular site inspection and risk assessments to identify and mitigate potential hazards, ensuring safe work environment for all site personnel
- Collaborated with project managers and site supervisors to integrate safety measures into construction planning and execution
- Responsible for obtaining and filing all site personnel documentation, construction cards and tickets
- Responsible for all accounts payable and receivable processes using XERO
- Coordinated project meetings, prepared agendas, and documented meeting minutes to ensure clear communication and follow-up on action items.
CONSTRUCTION SITE ADMINISTRATOR
DTMT Construction
Koodaideri Iron Ore Mine, WA
03.2019 - 04.2020
- Site administrator with variety of support tasks including communicating with primary contractor Rio Tinto and other various stakeholders, responding to any queries, preparing meetings and maintaining relevant directories
- Supported HSEQ department by ensuring availability of safety documentation, organising safety meetings, and helping maintain safety records
- Managed daily administrative tasks to support construction mine site operations, including document control scheduling, and communication with project stakeholders
- Assisted HSEQ department with onboarding of new project team members, providing orientation and ensuring compliance and understanding of safety protocols
- Responsible for mobilisation and demobilisation of 200 personnel to and from site using Rio Tinto Citrix System
- Roster and leave management: booking of flights and accommodation for 200 personnel residing in camo using SAP and INX InFlight
- Created, updated and maintained plant and equipment registers for fleet of 100 machines and vehicles
- Management and submission of employee timesheets, daily hire dockets, and daily sign on/offs into company specific systems
- Managed all Rio Tinto required End of Month reporting; man-hours, force reporting, safety reporting and purchasing reporting
- Assisted HSEQ department in collating performance data, reporting and coordinating information related to injuries, return to work, external notices, contractors and inductions.
CONSTRUCTION SITE ADMINISTRATOR
OSB Group
Koodaideri Iron Ore Mine, WA
02.2018 - 03.2019
- Oversaw mobilisation and demobilisation of 50 employees and 30 vehicles and machines to and from site to enable seamless site operations
- Established, organised and maintained complete files to present to primary contractors’ safety department when requested, ensuring that all reporting paperwork was completed, processed and distributed
- Updated and maintained plant and equipment register
- Created and maintained employee training matrix and provided to primary contractors HSEQ department when requested
- Created and maintained Excel register of hazardous chemicals
- Participated in incident investigation; gathering and maintaining necessary data and information
- Recorded minutes for pre-start meetings, listing necessary actions, responsible persons and deadlines for each agenda item to provide information for reference purposes and prepare each day’s work.
Education
Bachelor of commerce - Entrepreneurship And Marketing
Curtin University
Bentley, WA09.2014
Skills
- Data Entry and Reporting
- Document Control Systems
- Proficiency in MS Office Suite
- Exposure to SharePoint
- Willingness to learn and easily adapt to new company systems and practices
- Exposure to HSEQ systems on mining and construction sites
- Team player and independent worker
- Strong verbal and written communication skills
- Hard worker with strong work ethic
- Fluent in English and Croatian
Timeline
CONSTRUCTION SITE ADMINISTRATOR
NAVI Construction
04.2020 - Current
CONSTRUCTION SITE ADMINISTRATOR
DTMT Construction
03.2019 - 04.2020
CONSTRUCTION SITE ADMINISTRATOR
OSB Group
02.2018 - 03.2019
Bachelor of commerce - Entrepreneurship And Marketing
Curtin University