Summary
Overview
Work History
Education
Skills
Timeline
Generic

Sanja Vidovic

Yokine,WA

Summary

Forward-thinking and highly organised Site Administrator with a proven track record in implementing and managing site documentation and reporting for companies in construction and mining industries. Relocating to Sydney and seeking a temporary contract role to leverage administrative expertise and ensure regulatory compliance in a dynamic environment. Proficient in document control systems, adept at supporting legal compliance, and coordinating safety initiatives. Recognised for appreciating and creating streamlined processes to optimise efficiency in fast-paced operations. Ready to contribute strong organisational skills, attention to detail and adaptability to the client’s success throughout this temporary project.

Overview

6
6
years of professional experience

Work History

CONSTRUCTION SITE ADMINISTRATOR

NAVI Construction
04.2020 - Current
  • Maintained accurate and up-to-date project documentation, including contracts, drawings, specifications, permits and safety records
  • Conducted regular site inspections to assess compliance with safety and quality standards
  • Provided administrative support to site managers, including scheduling meetings, preparing reports and managing correspondence
  • Implemented and maintained safety programs, policies and procedures in alignment with specific safety regulations and industry best practices
  • Conducted regular site inspection and risk assessments to identify and mitigate potential hazards, ensuring safe work environment for all site personnel
  • Collaborated with project managers and site supervisors to integrate safety measures into construction planning and execution
  • Responsible for obtaining and filing all site personnel documentation, construction cards and tickets
  • Responsible for all accounts payable and receivable processes using XERO
  • Coordinated project meetings, prepared agendas, and documented meeting minutes to ensure clear communication and follow-up on action items.

CONSTRUCTION SITE ADMINISTRATOR

DTMT Construction
03.2019 - 04.2020
  • Site administrator with variety of support tasks including communicating with primary contractor Rio Tinto and other various stakeholders, responding to any queries, preparing meetings and maintaining relevant directories
  • Supported HSEQ department by ensuring availability of safety documentation, organising safety meetings, and helping maintain safety records
  • Managed daily administrative tasks to support construction mine site operations, including document control scheduling, and communication with project stakeholders
  • Assisted HSEQ department with onboarding of new project team members, providing orientation and ensuring compliance and understanding of safety protocols
  • Responsible for mobilisation and demobilisation of 200 personnel to and from site using Rio Tinto Citrix System
  • Roster and leave management: booking of flights and accommodation for 200 personnel residing in camo using SAP and INX InFlight
  • Created, updated and maintained plant and equipment registers for fleet of 100 machines and vehicles
  • Management and submission of employee timesheets, daily hire dockets, and daily sign on/offs into company specific systems
  • Managed all Rio Tinto required End of Month reporting; man-hours, force reporting, safety reporting and purchasing reporting
  • Assisted HSEQ department in collating performance data, reporting and coordinating information related to injuries, return to work, external notices, contractors and inductions.

CONSTRUCTION SITE ADMINISTRATOR

OSB Group
02.2018 - 03.2019
  • Oversaw mobilisation and demobilisation of 50 employees and 30 vehicles and machines to and from site to enable seamless site operations
  • Established, organised and maintained complete files to present to primary contractors’ safety department when requested, ensuring that all reporting paperwork was completed, processed and distributed
  • Updated and maintained plant and equipment register
  • Created and maintained employee training matrix and provided to primary contractors HSEQ department when requested
  • Created and maintained Excel register of hazardous chemicals
  • Participated in incident investigation; gathering and maintaining necessary data and information
  • Recorded minutes for pre-start meetings, listing necessary actions, responsible persons and deadlines for each agenda item to provide information for reference purposes and prepare each day’s work.

Education

Bachelor of commerce - Entrepreneurship And Marketing

Curtin University
Bentley, WA
09.2014

Skills

  • Data Entry and Reporting
  • Document Control Systems
  • Proficiency in MS Office Suite
  • Exposure to SharePoint
  • Willingness to learn and easily adapt to new company systems and practices
  • Exposure to HSEQ systems on mining and construction sites
  • Team player and independent worker
  • Strong verbal and written communication skills
  • Hard worker with strong work ethic
  • Fluent in English and Croatian

Timeline

CONSTRUCTION SITE ADMINISTRATOR

NAVI Construction
04.2020 - Current

CONSTRUCTION SITE ADMINISTRATOR

DTMT Construction
03.2019 - 04.2020

CONSTRUCTION SITE ADMINISTRATOR

OSB Group
02.2018 - 03.2019

Bachelor of commerce - Entrepreneurship And Marketing

Curtin University

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Sanja Vidovic