Sara Stone
Melbourne
Summary
Results-oriented Building and Construction Professional with a proven track record of enhancing productivity and driving efficient project execution. Expertise in strategic planning and risk management, complemented by strong stakeholder communication skills. Demonstrates exceptional leadership and time management abilities, consistently ensuring timely project delivery within scope. Committed to advancing project success through adaptability and innovative problem-solving.
Overview
9
9
years of professional experience
Work History
Project Officer
Victorian Health Building Authority
Melbourne
12.2023 - Current
- Identified risks associated with projects and developed risk mitigation strategies.
- Organized and facilitated project team meetings, workshops, and other events to review progress against objectives.
- Prepared reports on the status of projects to stakeholders in a timely manner.
- Project management of all decanting construction activities and packages within the phases of the project, with key stakeholders and contractors. My involvement spans from Schematic Design, Design Development, and tender phases, right through to construction completion, all while providing continuous status updates to the project team.
- Ensured compliance with relevant policies, procedures, standards, regulations and legislation related to projects.
- Participated actively in cross-functional working groups that focused on improving key processes across the organization.
- Managed financial aspects of allocated projects including budgeting, forecasting, expenditure tracking and reporting processes.
- Supported senior management in decision making activities related to ongoing projects.
- Provide support during the Defects Liability Period to the builder after stage practical completion by managing communication and documentation between the contractor and health services, attending weekly site and defect walks, and providing key strategies for closing out items.
- Contract management across all agreements and funding deeds between VHBA and consultants/health services.
Liquor Category Manager
FoodWorks
South Wharf
02.2023 - 11.2023
- Company Overview: Australian United Retailers | South Wharf
- Contributing to the development of the category strategy including design and specifications of the product sub categories to support each retail store format
- Implementing and reviewing category strategies, including negotiating trading terms with all suppliers
- Designing and negotiating competitive promotional programs that aligns with the strategies of the category
- Assisting each store in identifying their current and future products needs and proposing suitable product ranges to deliver optimal business results
- Australian United Retailers | South Wharf
Building Coordinator
Orbit Homes Australia Pty Ltd
Ascot Vale
01.2022 - 02.2023
- Company Overview: Ascot Vale
- Proactively building and maintaining a positive relationship with clients during their build
- Keeping each client’s file up to date and ready for each stage of the build
- Understanding and interpreting HIA Contracts
- Managing customer queries by working with estimators, drafting and colour specialists
- Ensuring all customer communications are documented and actioned in a timely manner
- Facilitating raised Variations in conjunction with appropriate internal departments
- Delivering all activities for site starts in line with set forecasts
- Ascot Vale
New Business and Development (FoodWorks)
Australian United Retailers
South Wharf
08.2020 - 01.2022
- Company Overview: South Wharf
- Administration support to Master Data and Commercial Teams
- Assisting the Operations team with the on boarding documents for New Retailer Accounts/Store Setups
- Processing of New Retailer Applications
- Maintenance of documentation via electronic signing platform ‘PleaseSign’
- Existing Members/Stores Administration
- CreditorWatch/ASIC validations and maintenance
- Monthly Board Reports to CEO and CFO
- South Wharf
Vehicle Stock Control / Administration
Zagame – Audi Centre Melbourne
Melbourne CBD
01.2018 - 07.2020
- Company Overview: Melbourne CBD
- Liaising with all Managers and Workshops
- Booking in vehicle arrivals inclusive of thorough checks and updating relevant online information for all company cars
- Booking in all mechanical, exterior and interior repairing for all sold vehicles
- Registered as a VicRoads Officer (including Police Check) which included registrations of new/demo vehicles
- Handling and Managing all vehicle transfers and imputes purchases
- Bringing vehicles into stock through Wholesale Purchasing
- Overseeing and monitoring preparations of all sold vehicles and managing processes from start to finish with met deadlines
- Helping compile reports and documentation for management
- Arranged all repairs, maintenance & refreshing of vehicles before client deliveries
- Helped the business maintain good work flow & new business during COVID-19 pandemic when most industries were shutting down
- Melbourne CBD
Administration Assistant
Advanced International Developments
NSW
05.2016 - 11.2018
- Company Overview: NSW
- Compiled reports (such as defect reports) and other various documentations for the Directors review
- Administrative filing & organisation of directors meetings, notes & documentation
- Introduced to preparing invoices, quotations, tender submissions, purchaser orders & reports/memos
- Answered & directed all inbound calls & helped create internal coms systems between staff & management
- NSW
Education
Certificate IV - Building And Construction
Builders Academy
Melbourne, VIC11-2024
Diploma - Project Management
Alison
Online01-2023
Certificate IV - Agents Representative
REIV
Melbourne, VIC02-2021
Skills
- Project management
- Risk assessment
- Compliance management
- Financial analysis
- Stakeholder engagement
- Customer service
- Team collaboration
- Time management
- Detail-oriented
Timeline
Project Officer
Victorian Health Building Authority
12.2023 - Current
Liquor Category Manager
FoodWorks
02.2023 - 11.2023
Building Coordinator
Orbit Homes Australia Pty Ltd
01.2022 - 02.2023
New Business and Development (FoodWorks)
Australian United Retailers
08.2020 - 01.2022
Vehicle Stock Control / Administration
Zagame – Audi Centre Melbourne
01.2018 - 07.2020
Administration Assistant
Advanced International Developments
05.2016 - 11.2018
Certificate IV - Building And Construction
Builders Academy
Diploma - Project Management
Alison
Certificate IV - Agents Representative
REIV
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