Hi, I’m
Sarah Carthew
BORONIA,VIC
Summary
Dynamic Events Manager with a proven track record at Calisthenics Victoria and earlier in my career, Melbourne City Council and Events Australia, excelling in stage management and operations oversight. Skilled in budget development and risk assessment, I successfully led cross-functional teams to deliver high-impact events, enhancing attendee satisfaction and optimizing resource allocation. Passionate about creating memorable experiences through innovative event design.
Organized Events Manager with proven track record in managing both small and large-scale events and ensuring seamless execution. Skillfully coordinated logistics, supplier negotiations, client and community communications to exceed expectations. Demonstrated leadership and problem-solving abilities in dynamic and ever changing environments.
Diligent Bookkeeper with solid foundation in managing financial records and ensuring accuracy in bookkeeping tasks. Proven ability to maintain up-to-date ledgers and resolve discrepancies promptly. Demonstrated exceptional attention to detail and strong proficiency in financial software and reconciliation processes.
Overview
18
years of professional experience
Work History
Big Fish Events
Events Manager
01.2024 - Current
Job overview
- Contract delivery of conferences, gala dinners and Stage Management of Australian Calisthenics Theatre Company productions at Festival Theatre, SA, Palais Theatre, Vic
- Delivered exceptional customer service to attendees, addressing concerns promptly and professionally.
- Ensured smooth event transition with thorough pre-event walkthroughs and detailed day-of coordination efforts.
- Oversaw event registration process by collecting and tracking attendee information.
- Stage Management on the day - "show call"
Calisthenics Victoria
Events Manager
01.2014 - Current
Job overview
- Managed budgets effectively, optimizing allocation of resources to maximize event impact.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Delivered exceptional customer service to attendees, addressing concerns promptly and professionally.
- Streamlined event operations for improved efficiency and cost-effectiveness through comprehensive logistical management.
- Ensured smooth event transition with thorough pre-event walkthroughs and detailed day-of coordination efforts.
- Led cross-functional teams in the execution of successful events, fostering collaboration and communication among all stakeholders.
- Skillfully negotiated contracts with venues, saving clients money while maintaining high-quality standards for events spaces.
- Maintained strict safety protocols at all times, mitigating potential risks to attendees during large-scale gatherings.
- Created detailed timelines and budgets for events to meet all deadlines.
- Developed detailed event reports, documenting all aspects of each event.
- Analyzed event costs to identify areas of improvement and cost savings.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Monitored and controlled event expenditures to meet budgets.
Calisthenics Victoria, Eighty One
Bookkeeper
02.2016 - 09.2019
Job overview
- Maintained and processed invoices, deposits, and money logs.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Reconciled and corrected issues with financial records.
- Communicated proactively with team members regarding any issues or concerns related to bookkeeping tasks.
- Generated detailed financial reports for management review, facilitating informed decisionmaking.
- Enhanced budget tracking with detailed expense categorization.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
CaliDance Textiles
Business Owner
02.2007 - 09.2013
Job overview
- Dance and Calisthenics Textiles and decoration shop
- Established strong customer relationships through excellent communication and attentive service.
- Maintained a safe work environment by enforcing strict safety protocols and regularly updating staff on industry best practices.
- Strengthened company reputation by consistently meeting or exceeding customer expectations in terms of quality products/services offered.
- Boosted revenue by identifying new business opportunities and diversifying product offerings.
- Consulted with customers to assess needs and propose optimal solutions.
- Increased client satisfaction by implementing innovative business strategies and streamlining processes.
- Managed financial operations to ensure fiscal responsibility, including budgeting, forecasting, and financial reporting.
- Conducted market research to inform product development decisions and identify potential growth areas.
- Pioneered customer feedback system, utilizing insights to refine products and services continually.
- Improved team productivity with ongoing training and development programs, fostering culture of continuous improvement.
- Built robust network of industry contacts, leveraging relationships for strategic partnerships and opportunities.
- Negotiated favorable terms with suppliers, improving profit margins without compromising on quality.
- Interacted well with customers to build connections and nurture relationships.
- Managed purchasing, sales, marketing and customer account operations efficiently.
- Scheduled employees for shifts, taking into account customer traffic and employee strengths.
- Observed each employee's individual strengths and initiated mentoring program to improve areas of weakness.
- Identified and qualified customer needs and negotiated and closed profitable projects with high success rate.
- Tracked employee attendance and punctuality, addressing repeat problems quickly to prevent long-term habits.
Education
University of SAAdelaide, SA
Bachelor of Science from Nutrition And Exercise
10-2025
Deakin UniversityBurwood, VIC
Bachelor of Arts from Dance And Drama
11-2000
Skills
- Stage Management - Show Call for theatre shows, conferences, dinners
- Post-event analysis
- Risk Assessment
- Registration management
- Audio-visual production
- Event design
- Operations oversight
- Budget development
- Team leadership and supervision
- Schedule & Project management
- Cross-functional teams leadership
- Supplier relations
- Budgeting and finance
- Health and safety service regulations
- Managing events start to finish
- Events logistics management
Timeline
Events Manager
Big Fish Events
01.2024 - Current
Bookkeeper
Calisthenics Victoria, Eighty One
02.2016 - 09.2019
Events Manager
Calisthenics Victoria
01.2014 - Current
Business Owner
CaliDance Textiles
02.2007 - 09.2013
University of SA
Bachelor of Science from Nutrition And Exercise
Deakin University
Bachelor of Arts from Dance And Drama
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