Sarah Griffiths
Helena Valley,WA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Professional in schedule coordination, travel management and expense tracking. Expertly assists executive team using exceptional communication and organisational skills.
Overview
17
17
years of professional experience
Work History
Executive Assistant
Office of the Information Commissioner
06.2023 - Current
- Oversee Commissioner's calendar and provide support with daily schedules
- Prepare meeting agendas, record minutes and follow up required action
- Coordinate responses to phone and email enquiries
- Review and prioritise matters referred to Commissioner for action
- Gather background information and prepare and/or coordinate draft correspondence, confidential reports, presentations, briefing notes and other documents on behalf of the Commissioner
- Undertake research to collate relevant information for Commissioner on confidential matters
- Assist with Commissioner's travel arrangements and acquittal of expenses
- Support Commissioner's commitment to various committees and forums, including liaising with external parties to arrange meetings and ongoing liaison to provide relevant documentation
- Contribute to effective operation of the business services team by undertaking other duties as required, including providing back-up or coverage for other corporate and business functions of OIC.
Executive/HR Assistant
Animalius
03.2022 - 06.2023
- Provide HR assistance to the leadership team and employees
- Provide administrative support to the Operations Manager and Directors, including calendar management, phone calls, emails, meeting coordination and other business logistics
- Contribute to the recruitment process, including posting job advertisements, preparing letters of offer, leading the on-boarding process, and following up with new employees for outstanding information
- Responsible for ordering employee uniforms and equipment
- Coordinate employee learning and development activities, ensuring training matrixes are current and up to date
- Responsible for maintaining relevant HR information systems ensuring all records are accurate
- Responsible for appropriate workforce management including effective rostering, leave and absenteeism cover
- Responsible for the coordination of the performance and development review process
- Provision of administrative functions, ensuring employee contract and relevant documentation is maintained
- Responsible for the coordination of student placement activities, ensuring legislative compliance
- Responsible for HR metric reporting, as directed
- Responsible for monthly meeting coordination including scheduling, minute creation and dissemination, within allocated timeframes
- Contribute to policy development, implementation, and review in relation to industrial and employee relations matters
- Provide administrative support to the Operations Manager and Directors as directed
- Ad hoc duties as directed.
Council Support Officer
City of Kalamunda
12.2018 - 03.2022
- Assess all telephone, personal enquiries and incoming mail addressed to the Mayor and initiate appropriate action
- Where appropriate source relevant information and provide feedback
- Co-ordinate diary for Mayor and when necessary, arrange meetings
- Prepare agendas and take minutes of meetings
- Monitor, prioritise and copy incoming and outgoing correspondence as appropriate
- Facilitate and maintain effective liaison between internal and external customers
- Organise Citizenship Ceremonies for newly approved Citizens
- Assist with maintaining registers for Governance Functions
- Provide back up relief to the Executive Assistant to the Chief Executive Officer.
Executive Research Officer - Director Development Services
City of Kalamunda
01.2011 - 12.2018
- Provide a high level of confidential support to the Director and where necessary the Directorate's Business Units
- Assess all telephone, personal enquiries and incoming mail addressed to the Director and initiate appropriate action
- Where appropriate source relevant information and provide feedback
- Co-ordinate diary for Director and when necessary, arrange meetings
- Liaise with Human Resources on bookings for travel, meetings, conferences
- Arrange tours, functions, presentation materials as requested
- Prepare agendas and take notes of meetings
- Monitor, prioritise and copy incoming and outgoing correspondence as appropriate
- Facilitate and maintain effective liaison between internal and external customers
- Contribute to research and development of a complex nature, and coordination of policy reviews within the Development Services Directorate
- Develop papers, briefings, reports and project briefs as required by the Director Development Services
- Oversee the collation and provision of consistent information being produced by the Development Services Directorate.
Technical Services Assistant
City of Kalamunda
03.2007 - 01.2011
- Promote and deliver high quality customer service
- Maintain a high level of customer service by assisting with customer enquiries and through the efficient and effective performance of duties
- Preparation of invoicing and refunding of Engineering Bonds
- Prepare certification for refund of Infrastructure Bonds
- Prepare certification for Contribution for Crossover Construction
- Funding Acquittals for Grant Projects
- Assistance in gathering and collating required data for Design and Development and Asset Management staff as required
- Provide administration support to Design and Development, and Asset Management Staff
- Demonstrated administration experience, including administering programs, compiling reports and business correspondence.
Education
Professional Executive Secretary -
Australian Institute of Management
Floreat, WA01.2011
Year 12 Certificate -
Kelmscott Senior High School
Kelmscott, WA01.2002
Skills
- Schedule & calendar planning
- Meeting Support - including Agenda and Minute preparation
- Meticulous attention to detail
- Correspondence and Memo drafting
- Documentation and Recordkeeping
- Travel Arrangement Coordination
Business References
- Natalie Martin Goode, previous Director, 0405 307 128
- Peter Varelis, former City of Kalamunda Director, 0432 466 770
- Rhonda Hardy, former City of Kalamunda CEO, 0467 745 068
Timeline
Executive Assistant
Office of the Information Commissioner
06.2023 - Current
Executive/HR Assistant
Animalius
03.2022 - 06.2023
Council Support Officer
City of Kalamunda
12.2018 - 03.2022
Executive Research Officer - Director Development Services
City of Kalamunda
01.2011 - 12.2018
Technical Services Assistant
City of Kalamunda
03.2007 - 01.2011
Professional Executive Secretary -
Australian Institute of Management
Year 12 Certificate -
Kelmscott Senior High School
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