Sarah McGuire
Coffs Harbour,NSW
Summary
I am a highly organised, reliable and adaptable professional with experience across administration, bookkeeping, WHS, compliance, quality control and operational environments. I have strong communication and interpersonal skills, with experience dealing with customers, suppliers, contractors, employees and management. I am confident managing invoices, payments, accounts, records, correspondence and general business administration, while also having practical experience in workplace safety, compliance documentation, quality testing, audits, incident management and regulatory requirements. I am comfortable working across both office and operational environments, including quarry and transport operations and mobile plant operation. I have strong attention to detail, excellent time management and problem-solving skills, and can manage multiple priorities while working independently or as part of a team.
Overview
15
15
years of professional experience
Work History
Compliance Coordinator
The Bayrange group - Jung & Valla Quarry, Bayrange Logistics & Baycrush
Coffs Harbour
01.2024 - Current
- Developed compliance policies aligned with industry regulations and company standards.
- Conducted regular audits to ensure adherence to compliance protocols and procedures.
- Collaborated with cross-functional teams to address compliance-related issues and challenges.
- Safety Management System (SMS) – maintaining and improving the site's safety systems, procedures and documentation.
- Schedule and Conduct safety meeting’s
- WHS & legislative compliance – helping the quarries comply with NSW WHS and mining legislation and keeping required documentation up to date.
- Site inspections & audits – conducting workplace inspections, identifying hazards, following up corrective actions and auditing things such as the Traffic Management Plan.
- Risk management – assisting with risk assessments, SWMS/JSA reviews and managing identified risks.
- Incident management – investigating incidents, completing internal reports and helping implement corrective/preventative actions.
- Regulatory compliance – preparing documentation and supporting the business during regulator inspections and audits.
- Worker health monitoring – organising things such as dust monitoring and required health monitoring.
- Training & inductions – conducting or coordinating site inductions and helping ensure workers have the required training and competencies.
- Quality control – carrying out testing of quarry products, monitoring product quality and liaising with external laboratories such as MATS.
- Operational compliance – working with management and workers to make sure day-to-day operations are being carried out safely and in accordance with procedures.
- Bayrange Logistics support – assisting with compliance matters associated with the trucking/logistics side of the business, including areas such as Chain of Responsibility.
- Continuous improvement – identifying gaps in systems and finding practical ways to improve safety, compliance and quality across the sites.
Quality & Customer care
Bayrange - Jung Quarry & Valla Quarry
Coffs Harbour
08.2021 - 08.2023
- Quality control and assurance across both Jungs Quarry and Valla Quarry.
- Conducting routine product testing and quality checks to ensure quarry materials meet required product specifications.
- Collecting representative samples from production stockpiles and coordinating samples for external laboratory testing where required.
- Carrying out and recording internal quality testing and monitoring results over time.
Reviewing laboratory results and identifying any products or production processes that fall outside specification. - Liaising with external laboratories such as regarding testing, results and quality requirements.
- Maintaining quality records, test results and supporting documentation for both sites.
- Monitoring consistency of products between production runs and across the two quarry operations.
- Working with quarry management and production staff when quality issues are identified and helping determine corrective actions.
- Assisting with product specifications, customer requirements and compliance documentation.
- Identifying trends in test results and raising potential quality issues before they become a larger operational or customer issue.
- Ensuring quality processes are being followed consistently across both quarry sites, rather than having separate or inconsistent practices.
- Supporting continuous improvement of production and quality-control processes.
Dump Truck Operator
Bayrange - Jung & Valla Quarry
Coffs Habrour
07.2019 - 08.2021
- Operated dump truck for material transport on construction sites.
- Followed safety protocols to maintain a secure work environment.
- Inspected truck before and after shifts for mechanical issues.
Administrative Clerk
Bayrange
Coffs Harbour
08.2018 - 08.2019
- Answering and making business phone calls and directing enquiries to the appropriate person.
- Managing emails and day-to-day correspondence.
- Receiving and responding to enquiries from customers, suppliers, contractors and staff.
- Processing and entering invoices.
- Checking invoices against quotes, purchase orders, deliveries or services received.
- Allocating invoices to the correct site, department or cost centre.
- Preparing invoices and/or assisting with customer billing.
- Processing and coordinating supplier payments.
- Following up outstanding invoices and accounts.
- Reconciling invoices, payments and account information.
- Assisting with accounts payable and accounts receivable.
- Entering and maintaining financial and administrative data in relevant systems.
- Preparing purchase orders and coordinating orders with suppliers.
- Obtaining and comparing supplier quotes where required.
- Ordering stationery, PPE, site supplies and other business requirements.
- Managing incoming and outgoing documents and correspondence.
- Maintaining electronic and physical filing systems.
- Data entry and maintaining accurate company records and registers.
- Preparing spreadsheets, reports and administrative summaries for management.
- Coordinating meetings, appointments and site visits.
- Assisting with payroll information, timesheets or staff records, if this is something you handle.
- Processing paperwork associated with suppliers, contractors and customers.
- Liaising with suppliers regarding orders, deliveries, invoices and payments.
- Following up outstanding administrative tasks and ensuring they are completed.
- Providing general administrative support to the Quarry Manager, Operations Manager and management team.
Cafe Worker
Bayrange - Total Gardens
Coffs Harbour
02.2018 - 12.2018
- Customer ServiceGreeting customers and taking food and drink orders.
Providing friendly and efficient customer service.
Handling customer enquiries and resolving issues professionally.
Processing cash, EFTPOS and other payments.
Operating the point-of-sale (POS) system.
Preparing coffee, tea and other beverages.
Preparing and serving food such as sandwiches, toasties, breakfast items, cakes and pastries.
Taking orders and ensuring food is prepared accurately and presented appropriately.
Restocking food, drinks and café supplies.
Maintaining a clean and hygienic café, kitchen and service areas.
Washing dishes and cleaning equipment.
Cleaning tables, benches, floors and customer areas.
Following food safety and hygiene requirements.
Correctly storing food and monitoring stock.
Opening and/or closing the café.
Setting up the café and service areas.
Checking stock levels and assisting with stock orders.
Receiving and putting away deliveries.
Rotating stock and checking expiry dates.
Assisting other staff during busy periods.
Working as part of a team to ensure smooth daily operations.
Handling cash and balancing the register.
Following workplace health and safety procedures.
Assisting with training new staff where required.
Maintaining a professional and welcoming environment for customers.
Administration
M&S Freighters
Coffs Habrour
08.2011 - 08.2018
- General AdministrationManaging all day-to-day administration for the transport business.
Answering phone calls and responding to customer, supplier and driver enquiries.
Managing emails, correspondence and business documentation.
Maintaining accurate business records and filing systems.
Preparing reports, spreadsheets and other business documents.
Bookkeeping & AccountsManaging accounts payable and accounts receivable.
Preparing and issuing customer invoices.
Entering and processing supplier invoices.
Reconciling bank transactions and business accounts.
Processing supplier payments and managing payment schedules.
Following up outstanding customer accounts and overdue payments.
Recording business income and expenses.
Maintaining accurate financial records for the business.
Preparing documentation and information for the accountant.
Assisting with BAS and GST requirements.
Monitoring cash flow and outstanding accounts.
Managing receipts, expenses and supporting financial documentation.
Transport AdministrationProcessing driver timesheets and delivery paperwork.
Managing customer bookings and transport schedules.
Preparing delivery dockets, consignment paperwork and invoices.
Tracking completed jobs and ensuring all paperwork is received.
Maintaining records for vehicles, registrations, servicing and inspections.
Managing fuel records and vehicle-related expenses.
Coordinating vehicle maintenance and repairs.
Maintaining driver records, licences and required documentation.
Liaising with customers regarding delivery times and job requirements.
Business Management SupportLiaising with customers, suppliers, contractors, mechanics and drivers.
Obtaining quotes and ordering business supplies.
Managing insurance documentation and renewals.
Keeping track of vehicle registration, insurance, servicing and compliance dates.
Education
Certificate 4 - Work Health & Safety
TAFE NSW
Coffs Harbour 02.2025 - 08.2025
John Paul College
Coffs HarbourSkills
- Compliance policy development
- Regulatory compliance
- Risk management
- Incident management
Personal
- I am a hardworking, reliable and family-oriented person who takes pride in everything I do. As a mum of three, I have developed strong organisational, time-management and multitasking skills, which I bring into my professional life. I am approachable, practical and committed, with a strong work ethic and a willingness to learn and take on new challenges. I enjoy working as part of a team, building positive relationships and contributing to a supportive workplace.
Timeline
Certificate 4 - Work Health & Safety
TAFE NSW
02.2025 - 08.2025
Compliance Coordinator
The Bayrange group - Jung & Valla Quarry, Bayrange Logistics & Baycrush
01.2024 - Current
Quality & Customer care
Bayrange - Jung Quarry & Valla Quarry
08.2021 - 08.2023
Dump Truck Operator
Bayrange - Jung & Valla Quarry
07.2019 - 08.2021
Administrative Clerk
Bayrange
08.2018 - 08.2019
Cafe Worker
Bayrange - Total Gardens
02.2018 - 12.2018
Administration
M&S Freighters
08.2011 - 08.2018
John Paul College