SARINA SEITZ

Australia’s largest grain exporter and leader in the agribusiness sector.

• Planned and delivered events, workshops, and stakeholder functions, managing venues, catering, AV, and budgets to ensure successful execution within cost and time constraints.
• Provided high-level, confidential executive support to the Chief Stakeholder Relations, Sustainability & Strategy Officer and divisional Heads, improving efficiency and information flow.
• Optimized executive schedules, email management, and complex travel arrangements (including visas and itineraries), ensuring seamless coordination across teams and advisory councils.
• Prepared reports, correspondence, and briefing materials to support executive decision-making and stakeholder engagement including Board and governance support.
• Facilitated internal committee operations through accurate minute-taking, action tracking, and timely follow-up.
• Monitored and analyzed divisional budget performance, highlighting material variances and assisting in annual budget preparation.
• Streamlined financial processes by ensuring timely invoice and expense processing, supporting effective cost control.

Specialist groundwater consultancy in Australia. Delivering end-to-end groundwater services and environmental advisory.

• Was recognized by the CEO for my ability to learn the system quickly and efficiently; received employee of the month during each month of my contract.
• Directed a full office relocation from planning to execution, managing vendors, logistics, infrastructure setup, and workspace design. Delivered the project on time and within budget, ensuring a seamless transition with minimal disruption to business operations.
• Managed day-to-day business operations, including document control, project administration, timesheet coordination, and reporting.
• Supported senior consultants and project managers with resource planning, creation and formatting of research reports.
• Implemented and maintained administrative systems and workflows that enhance operational efficiency across teams.
• Coordinated onboarding, training, and support for new staff in line with internal policies and safety standards.
• Liaised with internal stakeholders, external clients, and suppliers to ensure timely communication and service delivery.
• Maintained compliance with quality, health and safety, and environmental (QHSE) standards and documentation.
• Recognized for proactive problem-solving, strong attention to detail, and commitment to supporting a high-performing team culture.

Private university in Australia, Vocation and Educational Training (VET) Department.

• Quickly adapted to a new industry by building networks and mastering unfamiliar systems and processes, reducing onboarding time and accelerating team integration.
• Supported the CEO, operating remotely in a different time zone, streamlining communication and workflows to enhance productivity and ensure seamless operations across regions.
• Managed the CEO’s complex calendar, correspondence, and travel arrangements.
• Coordinated high-level meetings, including agendas, briefings, and actions/minutes for internal committees, external partners, and government stakeholders.
• Prepared confidential reports, strategic documents, and board-level presentations aligned with university and VET sector objectives.
• Supported project planning, monitoring, and delivery of key initiatives related to vocational education, compliance, and student outcomes.
• Acted as the primary point of contact for senior leadership, academic departments, industry partners, regulatory bodies and VET students.
• Maintained oversight of key deadlines, communications, and deliverables to ensure alignment with the CEO’s priorities.

Dental clinic displaying world class dental technology in its use of 3D printing, implant studio and resin veneers.

• Provided high-level administrative and executive support to the Practice Manager in a busy clinical setting.
• Managed complex calendars for 3 dentists and 3 dental hygienists.
• Facilitated seamless communication between clinical and administrative teams to support daily operations.
• Handled confidential correspondence, prepared reports, and maintained organized documentation systems.
• Assisted with billing processes and insurance documentation, ensuring accuracy and compliance.
• Delivered professional front-of-house support, enhancing patient experience and satisfaction.
• Built strong relationships with stakeholders and patients, contributing to a cohesive and efficient clinic environment.

World leader in seed based nutrition.

• Worked directly under the CEO and closely with every C level executive in the company across 6 global regions as well as all 400 world-wide employees.
• Managed complex calendar scheduling with focus on proper allocation of executive availability.
• Completed a broad variety of administrative tasks for CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that was confidential; arranging complex and detailed travel plans and visas, itineraries and agendas for domestic and international travel; and compiling documents for travel-related meetings.
• Communicated directly, and on behalf of the CEO as well as researched, prioritised and followed up on issues and concerns addressed to the CEO, determining the appropriate course of action, referral or response.
• Provided leadership to build relationships crucial to the success of the company, and managed a variety of special projects for the CEO including its non-profit.
• Contributed to smooth business operations by planning and organising meetings and conferences.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Coordinated travel arrangements by booking airfare, hotel and ground transportation.
• Streamlined operations and prioritised tasks, allowing senior staff to increase productivity.
• Prepared meeting agendas and briefing papers for members of board of directors and executive team.
• Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
• Updated executives on changing business needs by thoroughly documenting internal and client meetings.
• Developed and updated spreadsheets and databases to track, analyse and report on performance and sales data.
• Orchestrated successful conferences and associated travel for speakers and attendees.
• Organised envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.

Fine dining, French-fusion restaurant.

• Worked in collaboration with owners and 2 other managers overseeing a staff of 60 including waitstaff and kitchen staff.
• Managed servers and employees (over 100 staff) in both the front and back of house while maintaining a professional appearance and standard while attending to customer needs.
• Conducted and calculated payroll for all employees and verified all cash transactions made.
• Achieved or exceeded financial goals on regular basis by controlling expenses, optimising schedules and regulating inventory usage.
• Directed meetings with prospective customers for large party reservations and corporate events
• Onboarded new employees with training and new hire documentation.
• Adjusted job assignments and schedules to keep pace with dynamic business needs, factoring in processes, employee knowledge and customer demands.
• Established and updated work schedules to account for changing staff levels and expected workloads.
• Approved regular payroll submissions for employees.
• Conducted weekly and monthly inventories of food/kitchen materials and liquor/wine supplies.

Small, legal asset protection company.

• Managed complex calendar scheduling with focus on proper allocation of executive availability.
• Assisted in writing and procuring legal documents regarding management of wills and estates.
• Secured new client business, including coordinating client contacts, routinely contacting prospective clients and maintained a contact database.
• Implemented content changes to the company web page.
• Executed daily office and administrative tasks while attending to clients and guests.
• Responded to emails and other correspondence to facilitate communication and enhanced business processes.
• Developed and updated spreadsheets and databases to track, analyzed and reported on performance and sales data.
• Used QuickBooks to produce monthly invoices, reports and other deliverables.
• Screened calls and emails and initiated actions to respond or direct messages for the CEO.