Sha Tahir
Logan Reserve,QLD
Summary
Results-driven Administrator with 10 years of experience in high-volume office environments, delivering exceptional clerical and operational support. Demonstrates strong organizational skills in managing office supplies, paperwork, and project needs while enhancing workflow processes. Proficient in scheduling, data management, and customer service, known for proactive problem-solving and reliability. Seeking to leverage expertise in a dynamic Brisbane workplace to enhance operational efficiency and team success.
Overview
10
10
years of professional experience
Work History
Project Administrator & Co-Owner
Cable Express Ltd
01.2021 - 10.2024
- Primary administrator for a micro company, overseeing daily office operations and supporting the team with administrative tasks
- Managed office scheduling, documentation, and ensured all necessary processes were in place for smooth operations
- Maintained strong client relationships, providing updates and addressing inquiries promptly
- Handled accounts receivables, payables, and reconciliations using Xero
- Coordinated staff onboarding, organized training, and ensured all necessary compliance documentation was up to date
- Supported the Director with executive-level assistance and contributed to the smooth execution of administrative processes
- Managed and maintained registers for office assets, equipment, and compliance documentation
Office Manager
FTTX Services Ltd
02.2016 - 07.2020
- Coordinated civil construction projects with budgets exceeding $1M for clients including Downer NZ, Ventia NZ, UCG, Kiwirail, and Kordia NZ, ensuring adherence to project specifications and timelines
- Managed smaller civil projects up to $100k, overseeing all aspects of project execution to deliver quality outcomes within budgetary constraints
- Spearheaded the implementation of Fergus project management software, replacing manual job tracking via Excel, which streamlined operations and improved efficiency for a company with a project portfolio exceeding $8M
- Managed daily office operations, supporting the team with administrative tasks, and ensuring smooth workflow across departments
- Coordinated financial operations, including accounts receivable, payable, and reconciliation using Xero
- Processed payroll for over 50 staff members, including managing PAYE through MYOB ACE
- Led the implementation of Fergus project management software to streamline office operations, improving tracking and efficiency
- Trained staff on using new software tools, improving accuracy and productivity across the company
- Assisted with the preparation of financial reports, including WIP, cash forecasts, and P&L statements, ensuring they were accurate and on time
- Provided administrative support to the CEO, contributing to various executive-level tasks as needed
- Maintained clear and effective communication with clients, providing regular updates and addressing any inquiries promptly
- Managed office supplies, documentation, and ensured compliance with company policies and procedures
Operations Support Coordinator
Jet-trac Drilling Ltd
05.2014 - 02.2016
- Processed claims and variations within client cut-off dates
- Attended site walkovers to identify and capture pre-existing defects, facilitating efficient project planning and execution
- Processed payroll for 100+ staff and process PAYE (MYOB)
- Oversaw the onboarding process for new staff, including inductions, D&A testing, health and safety training and police checks
- Scheduled staff training and courses, including SiteSafe, First Aid, Confined Spaces, Working on Heights, and Class 1,2,3,4,5, WTR Licences to maintain staff competency and compliance
- Maintained up-to-date registers for assets and personal protective equipment (PPE) gear to track inventory and ensure availability
- Ensured that vehicles and machinery had current registrations (REGO) and warrants of fitness (WOF), adhering to legal requirements and safety standards
Education
National Certificate in Aviation - Level 3
Travel Careers & Training
Certificate in Advanced Airline, Travel & Tourism - Level 3 & 4
Travel Careers & Training
Skills
- Office Administration
- Microsoft Office Suite
- Xero
- MYOB
- Financial Reporting
- Budget Management
- Customer Interaction
- Efficiency Improvement
References
- Dharmendra Singh, Director, Cable And Wireless NZ Ltd, +642108763525, Dsingh@cableandwireless.co.nz
- Sean Rainthorpe, Director, FTTX Services Ltd, +6421414777, s.rainthorpe@fttxservices.com
Languages
- Fluent in Hindi
- Fluent in Urdu
- Fluent in Rotuman
- Fluent in English
- Rudimentary Fijian
Timeline
Project Administrator & Co-Owner
Cable Express Ltd
01.2021 - 10.2024
Office Manager
FTTX Services Ltd
02.2016 - 07.2020
Operations Support Coordinator
Jet-trac Drilling Ltd
05.2014 - 02.2016
National Certificate in Aviation - Level 3
Travel Careers & Training
Certificate in Advanced Airline, Travel & Tourism - Level 3 & 4
Travel Careers & Training