Shaheena Shama Rahman

Project Accounting Support & Donor Reporting

• Assists in compiling information for preparation of donor reports
• Assists the Team Leader in compiling workplan budgets of project and monitor project implementation
• Attends to financial queries raised by project team, donors, SPC corporate
• Assist with regular cash flow management of the Division
• Procurement carried out in accordance with
• SPC procurement policies and donor requirements where applicable.

Auditing

• Assists in reconciliation and compiling of financial reports (audit-ready accounts) for project audits
• Assists and liaises with auditors on queries and prepares all necessary reconciliations for audit purposes.

Provide Financial Management and administration support

• Work with the Finance Officer to oversee overall program and project budget revisions, relocations,monitoring and management for program/ project costed workplans, monitor financial performance/progress,including reconciling program/ project payments to cash book and reporting and program/ project bank reconciliations.

Provide financial administration assistance

• Take responsibility for all purchase requisition,invoicing, receipting, payments and reconciliation for all program/project related activities (including posting all program/project vouchers, receipts, invoices, etc.)
• Assist with arrangements of travel for staff and participants, in particular, in relation to processing perdiems and any other travel related expenses and following up on program/project staff acquittals.
• Maintain program/ project finance information within Navision and other systems, ensuring all financial records are accurate and are stored and managed in accordance with program/project and SPC requirements(including with adequate evidence of implementation as is required for audit purposes).
• Compile supporting documentation for audit and attend to financial queries raised by program/project team, donors, SPC corporate,auditors and project evaluators.

Provide support for Financial Accounting for regional activities

• Support the Finance Officer and collaborating entities to develop budgets for regional activities, and the subsequent financial management of those activities
• Support in-country staffs and EQAP officers with managing country budgets, including building their capacity to use financial templates and apply SPC policies.
• Monitor the financial delivery of the national implementation rate as per country planning documents and agreements.
• Work with EQAP staffs to ensure monitoring and timely clearance of all country acquittals related to the project, including active management off foreign exchange.
  

Financial Operations Support

• Assists in compiling information for preparation of donor reports Assists the Team Leader in compiling workplan budgets of project and monitor the project implementation.
• Attends to financial queries raised by project team, donors, SPC corporate.
• Procurement carried out in accordance with donor and SPC procurement policies.
• Budget revisions, reallocations, monitoring, and management supported
• Assist EQAP Finance in raising Purchase Orders in Navision for all expenses.
• Organise procurement of quotations, stationery and provision of payments.
• Assist in the procurement of required services from various government ministries and NGOs.
• Vendors and suppliers communications management

Communications and Administrative Support

• Communicate with focal points in various countries and staff of SPC.
• Communicate with stakeholders to ensure the production of quality materials and their timely dispatch to the countries. Liaise with relevant national and international agencies to share and solicit relevant information.
• Provide administrative , financial, and logistical support to ensure the successful delivery of project meetings, conferences, training and learning events.

Process Management

• Manage and troubleshoot workflows.
• Liaise with multiple stakeholders to ensure adherence to timelines.

Data Verification and Quality Assurance

• Coordination of collection of education related data from a variety of sources for collation, verification and reporting Verify data for accuracy and integrity, on collection and reporting
• Delivered top-notch administrative support to office staff, promoting excellence in office operations.

• The position title changed to Verification and, from Finance Officer from 1st July 2022
• Duties include:
• Compilation of Month End Verification Reports
• Consolidating individual verification officer’s month end reports for submissions to the board meetings
• Preparation of Levy Data for Method A Companies
• Upon request from Method A team levy data is prepared for release of grants payout
• Verification of Method A, Normal Levy Contributors (NMLs) and Non
• Levy Contributors (NLCs)
• Carrying out audit of payroll records (inclusion of employer/ customer account
• Reconciliation to offset overpayment against prior underpayments)
• Preparing of verification outcome letters (no variance, overpayment and underpayments)
• Collecting outstanding levies done via the following: call, email, collection letters (final and demand), SCT, refer to Solicitors
• Preparing journals, register & update system
• Doubtful employers & Employers pending documents submission
• Doubtful employers- ascertaining business operation status by: carrying out ROC searches, sending ROC letter, conducting physical visitation, updating employer accounts and referring to
• Legal Liaison Officer for further action
• For employers pending submission of verification documents (despite reaching stage of demand notices and multiple follow- ups), further tasks required carrying out ROC searches and referring to Legal Liaison Officer for further action.

• Frequent follow ups on students who owe as money through phone calls, arrears letters
• Creating individual student files for prior students for their names to be taken to Small Claims
• Helping student fill in the relevant forms
• Debtors’ reconciliations
• Updating the collections report for each day
• And any other duties assigned by the credit controller

• Drafting of both the academic and support level adverts upon the receipt of the PRF'S
• Liaising with the Deans of respective colleges to get the
• Qualities
• Team Player, Friendly
• Efficient Multi Tasking
• Project Management Skills
• Cross Cultural Skills, Detail
• Oriented approvals on the advert content
• Creating the adverts in the table format and sending it to communications for publication
• Combining all the approved advert contents and sending it to the Editor to get the adverts edited
• Filing of all the PRF'S received for advertisement
• Ensuring that the adverts appear in the Fiji Sun as required
• Uploading the adverts online
• Doing recommendations for all the academic positions
• Getting the recommendations checked and dispatching it to
• VC'S Office
• Arranging and attending interviews

• Providing Vodafone product knowledge and support to customers/clients
• Set up BIS Blackberry A/C’S and provide technical knowledge and support
• Troubleshoot all data related queries for Vodafone products-
• BenQ, Iphone, Ipad and Samsung tablet products
• Handle all prepay and postpay requests- Bill printouts, number barring, local and international test calls, international roaming.

• Overseeing Exports
• Preparing & Processing Orders
• Attending to customer enquiries
• Other duties as assigned by the Manager.