Sharon Allen
North Arm Cove,NSW
Summary
Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised or as part of a team and quickly mastering new skills. Excellent communication, time management and multitasking abilities.
Overview
14
14
years of professional experience
Work History
Administration Coordinator
Oxquip Group Pty Ltd
Thornton, NSW
10.2023 - Current
- All day-to-day administration duties, including purchase orders and quotes using both XERO and Microsoft Outlook.
- Answered incoming calls and emails, responding to inquiries and providing information as required.
- Prepared correspondence such as letters, memos, faxes and emails.
- Updated databases with contact details of customers or other stakeholders.
- Gathered, entered and updated data to maintain departmental records and databases.
- Managed daily office operations, including supply inventory and maintenance requests, to maintain an efficient work environment.
- Served as the first point of contact for incoming calls and visitors, providing excellent customer service and directing inquiries appropriately.
- Maintained comprehensive databases and filing systems, both electronic and paper, to ensure information is organized and easily accessible.
- Implemented new administrative systems and processes to improve office efficiency and workflow.
- Resolved customer complaints or answered customers' questions.
Personal Assistant to the Owner and Administration
Landmark Development and Finance PTY LTD
Tea Gardens, NSW
02.2015 - 08.2023
- Very demanding position, on call 24/7, working up to 75 hours per week.
- Challenging due to language and cultural barriers.
- Time management was critical.
- No two days were the same, from cattle husbandry and farm maintenance to administration, as well as sourcing products and services for the companies.
- Position of trust held the keys to multiply properties, farm machinery, and heavy machinery.
- Updated contact lists of vendors, suppliers, and customers on behalf of the owner.
- Provided administrative support such as preparing letters, memos, faxes.
- Handled confidential documents with discretion when required by the Owner.
- Served as a liaison between the Owner and other departments or personnel within the organization.
- Handled incoming and outgoing mail, email, and faxes.
- Coordinated meeting and work schedules for staff.
- Researching new markets for products, both in Australia and overseas.
Administration and Procurement Manager
Australian Timber Enterprise PTY LTD
Tea Gardens, NSW
02.2021 - 07.2023
- Carried out this position at the same time as above.
- Liaising with the manager and plant operators.
- Sourcing products and services for the company.
- All day-to-day administration duties, including purchase orders, quotes, receivables, and payables, using both XERO and Microsoft Outlook.
- Hiring new employees when required for both companies.
- Displayed calm and friendly demeanor when addressing and resolving customer issues and complaints.
- Managing accounts and customer payments.
- Adhering to OH&S at all times.
Farm Office Manager
Pacific Woodlands PTY LTD
Tea Gardens, NSW
03.2013 - 02.2015
- All day-to-day duties, updating cattle programs, ordering stock feed supplies, livestock welfare, and working on the farm as required.
- Maintained filing system for records, correspondence and other documents.
- Answered phone calls, responded to emails, and coordinated deliveries.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- The property was sold to Landmark Development, and Finance continued to remain on the farm working for a new employer.
Sterile Manufacturing
Jurox PTY LTD
Rutherford, NSW
01.2011 - 01.2012
- Fast-paced position with major responsibilities.
- Working under strict guidelines.
- Manufacturing injectables for livestock.
- Maintained accurate records of sterilization processes, including time, temperature, pressure and other parameters.
- Operated autoclaves to ensure proper cleaning and decontamination of medical instruments and supplies.
- Conducted quality assurance tests on processed items to verify sterility levels were maintained per guidelines.
- Reviewed relevant policies and procedures related to sterilizing medical equipment and instruments.
- Left position due to spouse relocation.
Education
Diploma of Applied Science - Farm Management
University of Melbourne
Melbourne, VIC11-1992
High School Diploma -
Monaro High School
Cooma11-1989
Skills
- Time Management
- Attention to Detail
- Documentation and Recordkeeping
- Workload Management
- Problem Solving
- Strive for excellence
Timeline
Administration Coordinator
Oxquip Group Pty Ltd
10.2023 - Current
Administration and Procurement Manager
Australian Timber Enterprise PTY LTD
02.2021 - 07.2023
Personal Assistant to the Owner and Administration
Landmark Development and Finance PTY LTD
02.2015 - 08.2023
Farm Office Manager
Pacific Woodlands PTY LTD
03.2013 - 02.2015
Sterile Manufacturing
Jurox PTY LTD
01.2011 - 01.2012
Diploma of Applied Science - Farm Management
University of Melbourne
High School Diploma -
Monaro High School
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