Sharon Taruwai
Rainbow,PNG
Summary
Have an extensive experience of working in Accounting / Finance, Administration and Operations
Departments. Have Six years experience working as an Invoicing and accounts receiving officer and is seeking
a challenging and rewarding position in a progressive organization where I can utilize my various strengths to
assist in achieving its goals and objectives while I continue to grow and develop professionally.
Overview
13
13
years of professional experience
Work History
Invoicing officer
South Pacific Paint Ltd
Moresby, PNG
06.2015 - 11.2021
- The purpose of this job is to ensure customerʼs order is invoiced and dispatched daily or on whichever time the customer request to be dispatched
- The main purpose is to provide good customer service (coordinate) in invoicing and dispatch of purchase order and accounts receivable
- DESCRIPTION
- Task or Role responsible for; (using Pronto System)
- Referring to purchase orders, Fund Transfer Payment (EFT), cheques and generating invoices in database
- Ensured clients are kept up to date by contacting them via phone call or email on when their order is ready to be collected or delivery should be made
- Contacting clients and confirming receipt of invoices and asking for payment monthly for credit customers
- Coordinating with the logistics department and ensuring goods are dispatch in a timely manner
- Communicating with vendors, clients and the accounts manager to resolve inaccuracies in computing values
- Reporting to AR Manager and ensuring posting of accurate entries of invoice in the system
- Assist with debtors account reconciliations
- Correct entries on invoices for discrepancies in prices, quantity of goods, and total amount
- Collect returned goods from clients and adjusted the amount in the invoices by raising credit notes
- Prepared vouchers, receipts, and checks as required and entered details in the system data base for filing
- Dispatching of orders that need to be delivered
- Maintained records of invoices posted, payment collected, and change in address of clients
- Inventory - stock control, checking warehouse if need new stock ordering from main warehouse and Checking the availability of the products through the companyʼsʼ database
- Forwarding Statement of Accounts to Credit Accounts Clients and following up on payment collection every month ends
- Issue invoice copies,receipts,bills and credit notes to clients
- Entering information about the customer purchases into the company database, ensuring that the prices and amount are correct and sending the invoice to the customer
- Prepare weekly or monthly sales and AR report
- All other tasks assigned by the AR Manager or Sales or Operations Manager.
Manager or National Product Manager
Port
Moresby, PNG
06.2015 - 01.2016
- Task required or roll are;
- Receptionist task (answer telephone ect.)
- Emailing and Faxing quotes to customers
- Filling docs in department heads for following, Administration,Operations,
- Technical and Sales
- Scanning of daily documents
- Records cheques and other documents before sending to NWTL Head Office
- Credit and Temporary accounts creation
- Record all accounts that are requested and submit completed forms to the head office for processing
- Following through with accounts until application is either approved or declined and advise accordingly
- Timesheets processing; replacing new timesheets at the beginning of each pay period
- Compile timesheets and checking details are complete and accurate before submitting to operations Manager for Approval then forward to payroll
- Monthly Fuel & Mileage recording and submitting to head office
- Renewal of Vehicle Registration & safety stickers
- Memo & Letter Typing
- Minor HR Duties includes;
- Reference checks
- Scheduling Interviews
- Ensure profile are filled in and submitted to Head Office HR
- Following up on payments via phone and emails for Credit Customers monthly
- Any other admin duties as instructed by mahagers
- Raising fuel PO in Pronto System
- Raising Statement of Accounts (SOA) for credit customer on Pronto
- Assisting operations on Purchase Orders ,voicing, and quotations for customers
- Operations Duties:
- Attending to queries for vessels on shipment for departing & arrival on company shipments
- Checking on shipped containers on arrival (HI-LIFT Company)
- Liaising with shipping companies (Bismark, Consort, Swire Shipping) for shipments of paints to branches and Dealer companies.
Accounts Clerk
Maxscope Construction Ltd, Building
Moresby, PNG
04.2013 - 02.2015
- Works within an accounting or finance department in experience in maintaining records or bookkeeping;; Accounts Payable and Receivable ,Purchasing , General
- Ledger, Banking and Payroll
- JOB DESCRIPTION
- To process the daily accounts payable transaction of the company
- Updating them constantly to ensure that they are effectively maintained
- Maintenance and monitoring of Cash Book daily
- Registering of cheques Income & Expenses (hard & soft copy)
- Maintenance and monitoring of general ledger
- Banking of Cheque (payable & receivable )
- Update suppliers files and their corresponding number in the file system
- Maintenance of the accounts payable list
- Making sure that company employees are paid correctly and on time by completing his payroll chores
- This includes: o Calculation of salaries and benefits o Verification of deductibles, working hours, ect o Data encoding of batch pay sheets o Distribution and log in of pay checks and payslips
- Preparation and remittance of source payroll and their corresponding deductions
- Maintenance of the inventory files, maintenance of all the companyʼs financial documents in filing system and ensuring the security and confidentiality of every financial file and employee record
- Following up on cheque payments via phone calls and emails
- Raising of Quotations, Invoices & Cheque Requisitions
- Two (2) weeks of basic MYOB training, trained by senior staff
- Data entry (payment process)
Credit Income Officer/Date Entry
Port
Moresby, PNG
07.2011 - 03.2013
- The purpose of this job is to ensure customerʼs Hire Purchase deductions are commencing to Courts Credit accounts
- JOB DESCRIPTION
- Liaising with payroll officers (Pay Deduction Companies) through phones calls and via emails for cheque payments fortnightly for fortnightly payments companies and monthly for monthly payments companies
- Registering and Banking of Cheques
- Updating Income Summary Daily on the COSACS SYSTEMS
- Cheques received from companies are updated in the Income Summary prior to on Cheque Numbers, Pay Period Ending Dates, Pay Numbers, Date Received
- Cheques and Name of Officer processing the payments
- Processing Payments
- Entering amount of each customerʼs payment into their individual Heir
- Purchase Credit accounts
- Rising refunds upon customers request
- Due to over payments of the Hirer Purchase Credit Accounts
- Cancelling of credit account but deductions still processing to courts accounts
- Recording and reconciliation of payments
- Raising cease forms for customers who fully pay off credit purchase accounts
- Calling to banks to confirm the cheques brought in by customers to purchase items
- Reporting weekly & monthly report on hard & soft copy on figures or total balance (cash) received from purchasing companies to Managers/Bosses
Port
Moresby, PNG
03.2011 - 07.2011
- Interview and accordingly advise credit purchase customerʼs with regard to applying for credit purchase at Courts PNG Ltd outlining the requirements and legal aspects or concepts involved to qualify for Early Release Approval
- Capturing of Credit Purchase Sales into the Courts Computer System (COSACS) and creating the sale (this is only when sales personʼs do not do the sale)
- Process Credit Applications right from set-up of sale to paperwork to delivery of items
- Completion of Sanction 1 (S1), Sanction 2 (S2) and Documentation Checks (DC) on the COSACS system
- Completing and Issuing to customers Pay Deduction Forms, Courts
- Confirmation Letter and Standing Order Forms concerned with the respective deduction amounts and agreement total repayable
- Registering applications qualified for Early Release Approval, Referred Accounts and Approval Second Validation Accounts
- Photocopying requirements for Hire Purchase and Early Release Approval
- Documents to attach to ERA applications
- Work on pending applications; following up on urgent accounts for Referral,
- ERA AND Delivery Authority Accounts
- Attending to customer queries and also advise customerʼs on status of application
- Process paperwork involved in the transfer of funds to other accounts or refund request
- Process in the means of making phone calls to customers or payroll officers to forward pending documents of credit applications both current and pending for approval to ensure that sales targets are met every month
Sales Trainee
Port
Moresby, PNG
10.2008 - 11.2008
- Job role is to merchandise products, products promotions and sales
- JOB DESCRIPTION
- General merchandising, product promotions in supermarkets stores & mini marts
- General merchandising includes
- Cooler merchandise
- Products merchandise on selves
- Stock control
- Checking on expire dates of stocks
- Monitoring stocks that is sold out (fast & slow selling products)
- Warranty
Administrative Assistant
South Pacific Paint Ltd
- Responsible for the daily administrative duties as instructed to by the Operations
Credit Officer
Courts Png Ltd
Credit Advisory Officer
Courts Png Ltd
- The purpose of this job is to ensure customers Hire Purchase Application are filled out accordingly, required paperwork are all in order and attached for approval.
Sales Person
Pacific Inductries
Education
IBS Studying Certificate in Accounting to grow in my career professional -
03.2023
Diploma - Computing
International Training Institute
02.2010
Studied Certificate in Information Technology (IT) -
12.2008
Diploma - Computing - Major Information Systems
PNG University of Technology
08.2007
Daru
12.2005
Certificate in Accounting -
Institute of Business Studies
Certificate in Information Technology - Information Systems
Port
Upgrading of Grade 12 -
Port Moresby Institute of Matriculation Studies (PIMS)
Skills
- Data Entry
- Good communication skills / customer service
- Fast Leaner
- Team work / Multi tasking
- Ms Excel and Word
References
References
Ms Vanessa Koia, Admin / Operations Manager, South Pacific Paint Ltd
vanessa.koia@southpacificpaint.com, (675) 323 7220 / 70912707
Ms Fredalyn Felihau, Human Resource Officer, Maxscope Construction Ltd
maxscope@live.com, 675) 323 8198 / 72799855
Ms Bernadette Wembi, Credit Control Manager, Courts (PNG) Limited
bwembi@courts.com.pg, 302 8500 ext: 844
Timeline
Invoicing officer
South Pacific Paint Ltd
06.2015 - 11.2021
Manager or National Product Manager
Port
06.2015 - 01.2016
Accounts Clerk
Maxscope Construction Ltd, Building
04.2013 - 02.2015
Credit Income Officer/Date Entry
Port
07.2011 - 03.2013
Port
03.2011 - 07.2011
Sales Trainee
Port
10.2008 - 11.2008
Administrative Assistant
South Pacific Paint Ltd
Credit Officer
Courts Png Ltd
Credit Advisory Officer
Courts Png Ltd
Sales Person
Pacific Inductries
IBS Studying Certificate in Accounting to grow in my career professional -
Diploma - Computing
International Training Institute
Studied Certificate in Information Technology (IT) -
Diploma - Computing - Major Information Systems
PNG University of Technology
Daru
Certificate in Accounting -
Institute of Business Studies
Certificate in Information Technology - Information Systems
Port
Upgrading of Grade 12 -
Port Moresby Institute of Matriculation Studies (PIMS)