Summary
Overview
Work History
Education
Skills
Timeline
Generic
Sharren Avis

Sharren Avis

Tatachilla,SA

Summary

Accomplished Executive Assistant with a proven track record at Allco Finance Group Ltd, excelling in administrative support and executive management. Demonstrates exceptional problem-solving abilities and confidentiality handling, enhancing office efficiency and supporting high-level decision-making. Skilled in schedule planning and legal administrative support, adept at fostering professional relationships across all company levels.

Overview

20
20
years of professional experience

Work History

Executive Assistant

Allco Finance Group Ltd
08.1999 - 04.2010
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimise time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Arranged all Chairman's travel arrangements interstate and overseas, providing detailed itinerary.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Organized and coordinated conferences and monthly meetings.
  • Answered high volume of phone calls and email inquiries.
  • Coordinated events for directors and staff members, annual Christmas party and mid year events.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Prepared and edited presentations on behalf of the Chairman for both internal meetings and external conferences.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Managed mail and both incoming and outgoing correspondence, mail, email on behalf of the Chairman.
  • Took notes and dictation at meetings as EA to the Chairman.
  • Coordinated events for the Chairman and worked on ad hoc projects.
  • Upheld strict timetable for the Chairman by maintaining accurate, balanced calendars.
  • Worked on various other external board meetings the Chairman was involved with.
  • Co-ordinated private airplane for the Chairman on various personal and professional trips.
  • Liaised with the Chairmans "skipper" of his personal boat for functions with other staff members and personal events.

Legal Secretary

Gadens Lawyers
03.1997 - 07.1999
  • Maintained strict confidentiality of sensitive information to protect client privacy and uphold professional ethics.
  • Facilitated communication between clients and attorneys, ensuring prompt responses to inquiries.
  • Arranged for delivery of legal correspondence to clients, witnesses, and court officials.
  • Organised files for court proceedings.
  • Paralegal duties such as drafting briefs, legal research and other support duties.
  • Liaising with all levels of management.
  • Answering telephone calls, maintaining time management accounts.

Rounds Clerk, Word Processor, Junior Manager

Sheahan Sims
02.1990 - 11.1998
  • Utilised strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
  • Interacted with customers by phone, email, or in-person to provide information.
  • Word Processing for senior managers.
  • Reception - answering calls, taking messages, sorting mail.
  • Managing insolvency files.
  • In-house training of junior staff.
  • Filing.
  • Legal reports and articles management.
  • Data entry.
  • General secretarial duties.
  • Banking.
  • Searching court files.
  • Land Titles Office searches.


Education

High School Diploma -

Kildare College
Holden Hill, SA

Skills

  • Executive Support
  • Administrative Support
  • Office Management
  • Strong Problem Solver
  • Schedule & calendar planning
  • Information confidentiality
  • Customer Service
  • Professional and mature
  • Meeting planning
  • Travel Arrangements
  • Document Preparation
  • Phone Etiquette
  • Mail handling
  • Legal administrative support

Timeline

Executive Assistant

Allco Finance Group Ltd
08.1999 - 04.2010

Legal Secretary

Gadens Lawyers
03.1997 - 07.1999

Rounds Clerk, Word Processor, Junior Manager

Sheahan Sims
02.1990 - 11.1998

High School Diploma -

Kildare College

Similar Profiles

CREATE PROFILE
Sharren Avis