Sharyn Jones
Marmong Point,NSW
Summary
Well presented, cheerful and outgoing with15 + years experience in administration 8 of these as an executive assistant. I pride myself as been accurate and precise in all tasks undertaken. I enjoy new challenges and problem solving and quick to pick up new processes and procedures. I am a dedicated employee who strives to achieve company goals and objectives.
Overview
17
17
years of professional experience
Work History
Administration
Umwelt
10.2021 - Current
- Running and maintaining printers, binding, and laminating of documents
- Multitask and assist other departments when required
- Organising catering and staff functions
- Preparing board room for meetings
- Organising travel arrangements for staff
- Assist in booking conference and seminars
- Assist with the purchasing of equipment upon request
- Organising dispatch and deliveries
- Running errands
- Ordering stock and supplies
- Retrieving and replying to emails
- Answering phones and directing them to the correct people
- Greeting customers at the front desk
- Reconciling of multiple credit cards
- Assist with the organising of fleet bookings and maintenance
- Adhere to corporate and hospital site/business unit policies and procedures
- Demonstrate professional, ethical and respectful behaviour and teamwork at all times.
Executive Assistant
Newcastle Private Hospital
06.2015 - 08.2021
- Manage and coordinate the administrative requirements of the unit
- Provide executive level administration and support to the GM
- An admin support when required to the DON, Quality/Risk Manager & Financial Manager
- Manage GM’s calendar of appointments/meetings
- Manage the reconciling of the GM’s credit card
- Manage incoming and outgoing correspondence within the Executive Suite
- Organise and facilitate company events
- Organise and facilitate all meetings agendas and taking of accurate meeting minutes and the distribution to relevant parties
- Manage and monitor stationary supplies
- Manage accommodation bookings for Executive Team and doctors
- Ensure the standard of customer service is exemplary to both internal and external customers
- Ensure all telephone calls are answered promptly and in a professional manner and that information is accurately and appropriately managed
- Assist with delegated responsibilities as requested by the General Manager
- Maintain patient/client/Doctors and staff confidentiality in compliance with the Company policy
- Demonstrate professional, ethical and respectful behaviour and teamwork at all times
- Participate in the relevant department meetings, committees, surveys and audits
- Graphic Design and formatting of presentations and displays.
Accounts Receivable
Dak Wal Constructions
08.2014 - 01.2015
- Multitask with other departments when required
- Data entry
- Retrieving and replying to emails
- Answering phones and helping with enquiries
- Consulting with insurance companies
- Liaising with clients
- Preparing payments for banking
- Reconciling bank payments to invoices
- Updating spreading sheets
- Generating invoices
- Submit insurance claims using internet portal.
Accounts Payable and Receivable, Floor relief
Hunter Area Pathology (Temp through Hays)
03.2013 - 08.2014
- Multitask with other departments when required
- Data entry
- Retrieving and replying to emails
- Answering phones and helping with enquiries
- Liaising with patients
- Liaising with vendors
- Consulting with funds and other facilities
- Using databases to updates patients information
- Monthly reconciliations (Accounts payable and Receivable)
- Preparing payments for banking
- Reconciling bank payments to invoices
- Greeting customers at the front desk and directing enquires to the correct department
- Updating spreading sheets
- Generating invoices
- Error correcting using multiple systems to verify information
- Submit fund claim using internet portal
- Receipting invoices for Accounts Payable in Oracle system.
Accounts Payable
General Trades (Temp through Hays)
01.2013 - 03.2013
- Multitask with other departments when required
- Accounts payable (all tasks entailed in this)
- Retrieving and replying to emails
- Answering phones and helping with enquires
- Assisting with monthly reporting
- Monthly and weekly reports
- Monthly reconciliations.
Accounts Payable and Receivable
Calvary Care (Temp through Hays)
10.2012 - 01.2013
- Multitask with other departments when required
- Accounts payable (all tasks entailed in this)
- Banking, payment runs (assigning invoices for payments)
- Organising dispatch and deliveries
- Retrieving and replying to emails
- Answering phones and helping with enquires
- Assisting with monthly reporting
- Chasing monies owed
- Monthly and weekly reports
- Monthly reconciliations.
Accounts payable
Thomas & Coffey (Reason for moving on, accepted redundancy)
03.2012 - 10.2012
- Multitask with other departments when required
- Accounts payable (all tasks entailed in this)
- Liaising with clients
- Retrieving and replying to emails
- Answering phones and helping with enquires
- Assisting with monthly reporting
- Monthly reconciliations.
Reception / Accounts Clerk
Thomas & Coffey
12.2010 - 03.2012
- Answering phones
- Organizing site timesheets for payroll
- Setting up new jobs in system
- Entering purchase orders into system
- Processing of Tax Invoices
- Organizing couriers
- Running errands
- Filing.
Accounts Payable / Accounts Administrator
Toronto Private Hospital (Temp position for Gail Whipper)
09.2010 - 11.2010
- Accounts payable for Maitland, Toronto and Lingard Private (all tasks entailed in this)
- Liaising with clients
- Daily Bank Reconciliation for both Maitland & Toronto Private
- Filing
- Retrieving and replying to emails
- Answering phones and helping with enquires
- Assisting with weekly & monthly reporting
- Monthly reconciliations and Forecasting
- Data Entry.
Accounts Payable / Export Coordinator
Tamburlaine Wines
02.2010 - 09.2010
- Multitask with other departments when required
- Accounts payable (all tasks entailed in this)
- Liaising with clients
- Graphic Design
- Banking
- Organising dispatch and deliveries
- Running errands
- Ordering stock and supplies
- Retrieving and replying to emails
- Answering phones and helping with enquires
- Chasing monies owed
- Monthly and weekly reports
- Monthly reconciliations
- Coordinating wine to be export.
Reception / Personal Assistant / Accounts Receivable
Garvin Morgan & Company (Partner changed job)
11.2008 - 11.2009
- Organising catering and staff functions
- Preparing board room for meetings
- Organising travel arrangements for both staff and clients (domestic)
- Typing up of quotes, reports, and proposals
- Accounts receivable
- Liaising with clients
- Banking
- Organising dispatch and deliveries
- Running errands
- Ordering stock and supplies
- Retrieving and replying to emails
- Answering phones and directing them to the correct people
- Greeting customers at the front desk
- Assisting with monthly reporting.
Personal Assistant / Reception
Design Resource
09.2007 - 11.2008
- Liaising with clients
- Meeting deadlines
- Running and maintaining printers
- Multitask with other departments when required
- Organising catering and staff functions
- Preparing board room for meetings
- Organising travel arrangements for both staff and clients (domestic and international)
- Typing up of reports, and proposals
- Data entry into MYOB
- Banking
- Organising dispatch and deliveries
- Greeting customers at the front desk
- Retrieving and replying to emails
- Ordering stock and supplies
- Invoicing
- Running errands
- Occasionally did payroll.
Education
Certificate 3 Business Admin (Legal) -
TAFE Newcastle Campus
01.2014
Statement of Attainment Bookkeeping -
TAFE Hornsby Campus
01.2009
Certificate 3 Accounting -
TAFE Hornsby Campus
01.2009
2 Day MYOB Course
01.2008
Bachelor of Fine Arts: major in Photography and Graphic Design -
University of Newcastle
01.2002
Diploma in Desktop Publishing -
TAFE Newcastle Campus
01.2002
Diploma of Fine Arts: major in Photography and Painting -
TAFE Hamilton Campus
01.1998
HSC -
St Francis Xavier’s College, Hamilton
01.1995
Professional Attributes
Well presented, cheerful and outgoing personality. Accurate and precise in all tasks undertaken. Enjoys new challenges. A dedicated employee who strives to achieve company goals and objectives. Quick to pick up new processes and procedures.
Telephone - Mobile
0431 633 510
Licence
Current NSW Class C
Demonstrated Skills
Extensive experience operating Graphic Design (Adobe and Quark) software, as well as Microsoft Office Suite and MYOB, Oracle, Timberline, Finance One., Attentive listening for clear understanding of client and department projects, able to establish a positive rapport at all times, excellent negotiation and decision making skills and excellent written language., High prioritising and organisational skills, adaptable to deadlines, controlled response to alternate / urgent assignments when required., Managing the daily calendar, liaise with management regularly to provide team with the direction required to meet customer timelines. Managing the company filing, internal documents, stock control and staff travel arrangements, Able to assume role as required, either as a team member or working with minimal supervision., Observes and maintains office policy and procedures., Seek to uphold policy and procedure both for my employer, colleagues and clientele.
References
Given on request.
Timeline
Administration
Umwelt
10.2021 - Current
Executive Assistant
Newcastle Private Hospital
06.2015 - 08.2021
Accounts Receivable
Dak Wal Constructions
08.2014 - 01.2015
Accounts Payable and Receivable, Floor relief
Hunter Area Pathology (Temp through Hays)
03.2013 - 08.2014
Accounts Payable
General Trades (Temp through Hays)
01.2013 - 03.2013
Accounts Payable and Receivable
Calvary Care (Temp through Hays)
10.2012 - 01.2013
Accounts payable
Thomas & Coffey (Reason for moving on, accepted redundancy)
03.2012 - 10.2012
Reception / Accounts Clerk
Thomas & Coffey
12.2010 - 03.2012
Accounts Payable / Accounts Administrator
Toronto Private Hospital (Temp position for Gail Whipper)
09.2010 - 11.2010
Accounts Payable / Export Coordinator
Tamburlaine Wines
02.2010 - 09.2010
Reception / Personal Assistant / Accounts Receivable
Garvin Morgan & Company (Partner changed job)
11.2008 - 11.2009
Personal Assistant / Reception
Design Resource
09.2007 - 11.2008
Certificate 3 Business Admin (Legal) -
TAFE Newcastle Campus
Statement of Attainment Bookkeeping -
TAFE Hornsby Campus
Certificate 3 Accounting -
TAFE Hornsby Campus
2 Day MYOB Course
Bachelor of Fine Arts: major in Photography and Graphic Design -
University of Newcastle
Diploma in Desktop Publishing -
TAFE Newcastle Campus
Diploma of Fine Arts: major in Photography and Painting -
TAFE Hamilton Campus
HSC -
St Francis Xavier’s College, Hamilton
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