Summary
Overview
Work History
Education
Professional Attributes
Telephone - Mobile
Licence
Demonstrated Skills
References
Timeline
Generic

Sharyn Jones

Marmong Point,NSW

Summary

Well presented, cheerful and outgoing with15 + years experience in administration 8 of these as an executive assistant. I pride myself as been accurate and precise in all tasks undertaken. I enjoy new challenges and problem solving and quick to pick up new processes and procedures. I am a dedicated employee who strives to achieve company goals and objectives.

Overview

17
17
years of professional experience

Work History

Administration

Umwelt
10.2021 - Current
  • Running and maintaining printers, binding, and laminating of documents
  • Multitask and assist other departments when required
  • Organising catering and staff functions
  • Preparing board room for meetings
  • Organising travel arrangements for staff
  • Assist in booking conference and seminars
  • Assist with the purchasing of equipment upon request
  • Organising dispatch and deliveries
  • Running errands
  • Ordering stock and supplies
  • Retrieving and replying to emails
  • Answering phones and directing them to the correct people
  • Greeting customers at the front desk
  • Reconciling of multiple credit cards
  • Assist with the organising of fleet bookings and maintenance
  • Adhere to corporate and hospital site/business unit policies and procedures
  • Demonstrate professional, ethical and respectful behaviour and teamwork at all times.

Executive Assistant

Newcastle Private Hospital
06.2015 - 08.2021
  • Manage and coordinate the administrative requirements of the unit
  • Provide executive level administration and support to the GM
  • An admin support when required to the DON, Quality/Risk Manager & Financial Manager
  • Manage GM’s calendar of appointments/meetings
  • Manage the reconciling of the GM’s credit card
  • Manage incoming and outgoing correspondence within the Executive Suite
  • Organise and facilitate company events
  • Organise and facilitate all meetings agendas and taking of accurate meeting minutes and the distribution to relevant parties
  • Manage and monitor stationary supplies
  • Manage accommodation bookings for Executive Team and doctors
  • Ensure the standard of customer service is exemplary to both internal and external customers
  • Ensure all telephone calls are answered promptly and in a professional manner and that information is accurately and appropriately managed
  • Assist with delegated responsibilities as requested by the General Manager
  • Maintain patient/client/Doctors and staff confidentiality in compliance with the Company policy
  • Demonstrate professional, ethical and respectful behaviour and teamwork at all times
  • Participate in the relevant department meetings, committees, surveys and audits
  • Graphic Design and formatting of presentations and displays.

Accounts Receivable

Dak Wal Constructions
08.2014 - 01.2015
  • Multitask with other departments when required
  • Data entry
  • Retrieving and replying to emails
  • Answering phones and helping with enquiries
  • Consulting with insurance companies
  • Liaising with clients
  • Preparing payments for banking
  • Reconciling bank payments to invoices
  • Updating spreading sheets
  • Generating invoices
  • Submit insurance claims using internet portal.

Accounts Payable and Receivable, Floor relief

Hunter Area Pathology (Temp through Hays)
03.2013 - 08.2014
  • Multitask with other departments when required
  • Data entry
  • Retrieving and replying to emails
  • Answering phones and helping with enquiries
  • Liaising with patients
  • Liaising with vendors
  • Consulting with funds and other facilities
  • Using databases to updates patients information
  • Monthly reconciliations (Accounts payable and Receivable)
  • Preparing payments for banking
  • Reconciling bank payments to invoices
  • Greeting customers at the front desk and directing enquires to the correct department
  • Updating spreading sheets
  • Generating invoices
  • Error correcting using multiple systems to verify information
  • Submit fund claim using internet portal
  • Receipting invoices for Accounts Payable in Oracle system.

Accounts Payable

General Trades (Temp through Hays)
01.2013 - 03.2013
  • Multitask with other departments when required
  • Accounts payable (all tasks entailed in this)
  • Retrieving and replying to emails
  • Answering phones and helping with enquires
  • Assisting with monthly reporting
  • Monthly and weekly reports
  • Monthly reconciliations.

Accounts Payable and Receivable

Calvary Care (Temp through Hays)
10.2012 - 01.2013
  • Multitask with other departments when required
  • Accounts payable (all tasks entailed in this)
  • Banking, payment runs (assigning invoices for payments)
  • Organising dispatch and deliveries
  • Retrieving and replying to emails
  • Answering phones and helping with enquires
  • Assisting with monthly reporting
  • Chasing monies owed
  • Monthly and weekly reports
  • Monthly reconciliations.

Accounts payable

Thomas & Coffey (Reason for moving on, accepted redundancy)
03.2012 - 10.2012
  • Multitask with other departments when required
  • Accounts payable (all tasks entailed in this)
  • Liaising with clients
  • Retrieving and replying to emails
  • Answering phones and helping with enquires
  • Assisting with monthly reporting
  • Monthly reconciliations.

Reception / Accounts Clerk

Thomas & Coffey
12.2010 - 03.2012
  • Answering phones
  • Organizing site timesheets for payroll
  • Setting up new jobs in system
  • Entering purchase orders into system
  • Processing of Tax Invoices
  • Organizing couriers
  • Running errands
  • Filing.

Accounts Payable / Accounts Administrator

Toronto Private Hospital (Temp position for Gail Whipper)
09.2010 - 11.2010
  • Accounts payable for Maitland, Toronto and Lingard Private (all tasks entailed in this)
  • Liaising with clients
  • Daily Bank Reconciliation for both Maitland & Toronto Private
  • Filing
  • Retrieving and replying to emails
  • Answering phones and helping with enquires
  • Assisting with weekly & monthly reporting
  • Monthly reconciliations and Forecasting
  • Data Entry.

Accounts Payable / Export Coordinator

Tamburlaine Wines
02.2010 - 09.2010
  • Multitask with other departments when required
  • Accounts payable (all tasks entailed in this)
  • Liaising with clients
  • Graphic Design
  • Banking
  • Organising dispatch and deliveries
  • Running errands
  • Ordering stock and supplies
  • Retrieving and replying to emails
  • Answering phones and helping with enquires
  • Chasing monies owed
  • Monthly and weekly reports
  • Monthly reconciliations
  • Coordinating wine to be export.

Reception / Personal Assistant / Accounts Receivable

Garvin Morgan & Company (Partner changed job)
11.2008 - 11.2009
  • Organising catering and staff functions
  • Preparing board room for meetings
  • Organising travel arrangements for both staff and clients (domestic)
  • Typing up of quotes, reports, and proposals
  • Accounts receivable
  • Liaising with clients
  • Banking
  • Organising dispatch and deliveries
  • Running errands
  • Ordering stock and supplies
  • Retrieving and replying to emails
  • Answering phones and directing them to the correct people
  • Greeting customers at the front desk
  • Assisting with monthly reporting.

Personal Assistant / Reception

Design Resource
09.2007 - 11.2008
  • Liaising with clients
  • Meeting deadlines
  • Running and maintaining printers
  • Multitask with other departments when required
  • Organising catering and staff functions
  • Preparing board room for meetings
  • Organising travel arrangements for both staff and clients (domestic and international)
  • Typing up of reports, and proposals
  • Data entry into MYOB
  • Banking
  • Organising dispatch and deliveries
  • Greeting customers at the front desk
  • Retrieving and replying to emails
  • Ordering stock and supplies
  • Invoicing
  • Running errands
  • Occasionally did payroll.

Education

Certificate 3 Business Admin (Legal) -

TAFE Newcastle Campus
01.2014

Statement of Attainment Bookkeeping -

TAFE Hornsby Campus
01.2009

Certificate 3 Accounting -

TAFE Hornsby Campus
01.2009

2 Day MYOB Course
01.2008

Bachelor of Fine Arts: major in Photography and Graphic Design -

University of Newcastle
01.2002

Diploma in Desktop Publishing -

TAFE Newcastle Campus
01.2002

Diploma of Fine Arts: major in Photography and Painting -

TAFE Hamilton Campus
01.1998

HSC -

St Francis Xavier’s College, Hamilton
01.1995

Professional Attributes

Well presented, cheerful and outgoing personality. Accurate and precise in all tasks undertaken. Enjoys new challenges. A dedicated employee who strives to achieve company goals and objectives. Quick to pick up new processes and procedures.

Telephone - Mobile

0431 633 510

Licence

Current NSW Class C

Demonstrated Skills

Extensive experience operating Graphic Design (Adobe and Quark) software, as well as Microsoft Office Suite and MYOB, Oracle, Timberline, Finance One., Attentive listening for clear understanding of client and department projects, able to establish a positive rapport at all times, excellent negotiation and decision making skills and excellent written language., High prioritising and organisational skills, adaptable to deadlines, controlled response to alternate / urgent assignments when required., Managing the daily calendar, liaise with management regularly to provide team with the direction required to meet customer timelines. Managing the company filing, internal documents, stock control and staff travel arrangements, Able to assume role as required, either as a team member or working with minimal supervision., Observes and maintains office policy and procedures., Seek to uphold policy and procedure both for my employer, colleagues and clientele.

References

Given on request.

Timeline

Administration

Umwelt
10.2021 - Current

Executive Assistant

Newcastle Private Hospital
06.2015 - 08.2021

Accounts Receivable

Dak Wal Constructions
08.2014 - 01.2015

Accounts Payable and Receivable, Floor relief

Hunter Area Pathology (Temp through Hays)
03.2013 - 08.2014

Accounts Payable

General Trades (Temp through Hays)
01.2013 - 03.2013

Accounts Payable and Receivable

Calvary Care (Temp through Hays)
10.2012 - 01.2013

Accounts payable

Thomas & Coffey (Reason for moving on, accepted redundancy)
03.2012 - 10.2012

Reception / Accounts Clerk

Thomas & Coffey
12.2010 - 03.2012

Accounts Payable / Accounts Administrator

Toronto Private Hospital (Temp position for Gail Whipper)
09.2010 - 11.2010

Accounts Payable / Export Coordinator

Tamburlaine Wines
02.2010 - 09.2010

Reception / Personal Assistant / Accounts Receivable

Garvin Morgan & Company (Partner changed job)
11.2008 - 11.2009

Personal Assistant / Reception

Design Resource
09.2007 - 11.2008

Certificate 3 Business Admin (Legal) -

TAFE Newcastle Campus

Statement of Attainment Bookkeeping -

TAFE Hornsby Campus

Certificate 3 Accounting -

TAFE Hornsby Campus

2 Day MYOB Course

Bachelor of Fine Arts: major in Photography and Graphic Design -

University of Newcastle

Diploma in Desktop Publishing -

TAFE Newcastle Campus

Diploma of Fine Arts: major in Photography and Painting -

TAFE Hamilton Campus

HSC -

St Francis Xavier’s College, Hamilton
Sharyn Jones