Hi, I’m
Sheila Rocamora
Ascot Park
Summary
Four years within the clinical trial industry, initially as an Accounts Assistant and later expanded role to Contracts and Proposals. Other work experiences spanning fourteen years prior include Bookkeeping, Government reportorial and statutory compliance, Purchasing and Inventory Management, and in Sales and Customer Servicing.
A contract management professional with substantial experience in negotiating, drafting, and managing agreements. Results-driven and known for effectively handling contract lifecycles and building strong relationships with internal and external partners. Reliable team player with focus on collaboration and achieving results, and adapting smoothly to changing needs.
Overview
21
years of professional experience
Work History
Avance Clinical Pty Ltd
Contracts Associate
11.2023 - 12.2023
Job overview
- Drafting contract documents using pre-defined templates – including Non-Disclosure Agreements, Master Service Agreements, Vendor Subcontracts, Letter of Intent, Start-Up Agreements, Work Orders, Change Orders and Change Notification Forms.
- Ensure contracts align with company policies, legal requirements, and client-specific needs.
- Support the QC checking of costing / budget sheets throughout the contract development process and prior to client delivery.
- Take ownership of contracts from initial development through to final signatures.
- Monitor and track each client’s documents, ensuring internal department systems are updated as required.
- Maintenance of the department’s Process Management Tool.
- Conduct regular and timely updates of department systems (Salesforce, SharePoint, FinancialForce, DocuSign etc.)
- Facilitate contract negotiations with clients and vendors to reach mutually beneficial agreements, in line with the department playbook and expectations.
- Coordinate with internal stakeholders, including project managers, finance, and legal, to obtain necessary approvals for contract execution. Engage with internal and external stakeholders to assess and respond to contracting needs, obligations, and revisions.
- Identify potential risks and suggest mitigation strategies during the negotiation process.
- Exercise sound judgement within the defined procedures and practices of the department in order to determine the appropriate actions, including when to escalate certain matters to the Senior Contracts Manager for external legal counsel.
- Liaising, where required, with the Proposals, Business Development, Project Delivery and Finance Departments in the timely processing of contract requests.
- Support the tracking of key departmental metrics and reporting requirements.
- Monitor contract milestones, expiration dates, and renewals to ensure timely actions are taken.
- Attend the Business Development Project Handover meetings in order to obtain client specifics to support creation of the appropriate contracting solution for the client, where required.
- Serve as a primary point of contact for clients regarding contract-related inquiries and clarifications.
- Provide exceptional customer service to clients, addressing any concerns or questions promptly.
- Participate in process improvement initiatives to enhance efficiency and accuracy in contract management procedures. Drive other departmental initiatives as required, including review and input of departmental templates, playbooks, initiatives, workflow, and training.
- Adhere to the departmental budgets, policies, and SOP’s.
Avance Clinical Pty Ltd
Contracts and Proposals Specialist
04.2020 - 10.2023
Job overview
- Take responsibility for the development of appropriate cost proposal utilising the company’s pricing and proposal tools.
- Obtain input from the required internal departments, partners and other external qualified vendors as required for the proposal.
- Take responsibility for the development of an appropriate proposal document.
- Following project award, make arrangements for the proposal document to be converted into a contract document.
- Projects Undertaken:
- Developed dynamic comparative pricing and proposals tool for multiple contract variations.
CPR Pharma Services
Accounts Assistant
11.2019 - 03.2020
Job overview
- Prepare and send Pass-through invoices.
- Check Draft Sales Invoices to ascertain accurate customer details on new system.
- Input contracts on Flex Database.
- Reconciliation of current service contracts vs. invoices.
- Reconciliation and tracking of current subcontracts vs. invoices.
- Manage the corporate expenses and reimbursements through Expensify.
- Projects Undertaken:
- Data migration of contracts from MS Excel or MS Word to Flex Database.
Trusling Communications Pte Ltd
Finance Officer
06.2008 - 08.2017
Job overview
- Maintain full sets of accounts for three related companies.
- Prepare invoices, claims, credit notes and debit notes.
- Prepare inter-company billings and fund transfers.
- Prepare monthly and year-end financial reports.
- Prepare and submit Estimated Chargeable Income (ECI), Goods and Services Tax (GST) returns and annual Corporate Income Tax returns.
- Prepare and submit annual reports for Auto-Inclusion Scheme (AIS) for Employment Income.
- Correspond with Inland Revenue Authority of Singapore (IRAS) for all tax matters.
- Prepare and submit annual reports to Accounting and Corporate Regulatory Authority (ACRA).
- Monthly Provision of Information (POI) and correspondences with the Infocomm Development Authority (IDA) of Singapore.
- Purchasing and Inventory control functions.
- Liaise with suppliers and logistics for importation of stocks, supplies and equipment.
- Manage internet sales and direct sales, including road shows and promotional events.
- Monitor consignment stocks and retail sales.
- Pre-sales and post-sales customer servicing.
- Projects Undertaken:
- Designed the company’s chart of accounts.
- Shifted from Microsoft Excel to MYOB Accounting Software.
- Successfully applied for a 10-year Trademark of company logo.
- Assisted in minimisation of secretarial compliance costs.
- Co-drafted the company website Terms and Conditions.
- Co-drafted the website sales portal Postage and Courier costs.
Raffles Accounting Services
Accounts Assistant
10.2007 - 03.2008
Job overview
- Maintain full sets of accounts for Raffles Corporate group of companies, including inter-company transactions and fund transfers.
- Perform Bank Reconciliations and Accounts Receivable collection reminders.
- Prepare payment vouchers and cheques for Payable and claims.
- Assist in the preparation of bi-monthly Cash Flow Statement.
- Finalise year end closing of accounts and file annual Estimated Chargeable Income (ECI).
- Prepare and submit quarterly Goods and Services Tax (GST) and annual Corporate Income Tax returns.
- Correspond with Inland Revenue Authority of Singapore (IRAS) for all tax matters.
Raffles Accounting Services
Tax Assistant
11.2006 - 09.2007
Job overview
- Prepare and submit Income Tax Returns with detailed tax computations for Corporate, Partnerships, and Individual tax clients.
- File annual Estimated Chargeable Income (ECI) for corporate tax clients.
- Prepare and submit quarterly Goods and Services Tax (GST) returns.
- Correspond with Inland Revenue Authority of Singapore (IRAS) and with clients on various tax issues.
- Projects Undertaken:
- Conducted trainings on Singapore Tax Compliance, Jan 2007 and Jun 2007.
- Revision of company Tax Manual for office work process standardisation, 2007 Edition.
Yamashin Cebu Filter Manufacturing Corporation
Materials Control Staff
07.2005 - 09.2006
Job overview
- Purchase of local and imported raw materials.
- Canvass and request quotations of new/imported materials for localisation.
- Follow up purchase orders and monitor deliveries to avoid production down time.
- Monitor possible movements of production requirements based on the AS400 MRP System.
- Take charge of monthly physical inventory and monitor proper re-ordering schedules.
Advincula Enterprises
Cashier
11.2004 - 06.2005
Job overview
- Check and tender customer purchases.
- Monitor stock availability based on re-ordering points and monthly physical inventory.
Visayas Goodwill Credit Corporation
Branch Accountant
07.2002 - 05.2004
Job overview
- Maintain branch accounts and record daily transactions.
- Prepare bi-monthly payroll, withholding taxes, social security and healthcare contributions.
- Determine Accounts Payable and prepare cheque payments.
- Issue cheques for approved Loan applications, net of relevant mortgage processing fees.
- Verify petty cash journal entries.
- Prepare monthly Management Reports.
- Timely submission of government reportorial and statutory requirements.
Education
University of San CarlosCebu, Philippines
Bachelor of Science from Accountancy
03-2001
Skills
- Continued Education / Training
- 2022 – Clinical Trial Fundamentals: Trial Monitoring Overview (Avance)
- 2021 – Phase I Study Logistics with a Healthy Volunteer Perspective (Avance)
- 2021 – Concepts of Drug Development and Early Phase Clinical Research-Part II (Avance)
- 2021 – Concepts of Drug Development and Early Phase Clinical Research-Part I (Avance)
- Salesforce, FinancialForce, and Expensify (Avance)
- MS Dynamics Basic Usage (CPR Pharma)
- MYOB Accounting Software Training (MYOB Singapore)
- Microsoft office and Docusign
- Adaptability, flexibility and willingness to acquire knowledge
- Verbal and written communication
- Relationship building and Teamwork
Timeline
Contracts Associate
Avance Clinical Pty Ltd
11.2023 - 12.2023
Contracts and Proposals Specialist
Avance Clinical Pty Ltd
04.2020 - 10.2023
Accounts Assistant
CPR Pharma Services
11.2019 - 03.2020
Finance Officer
Trusling Communications Pte Ltd
06.2008 - 08.2017
Accounts Assistant
Raffles Accounting Services
10.2007 - 03.2008
Tax Assistant
Raffles Accounting Services
11.2006 - 09.2007
Materials Control Staff
Yamashin Cebu Filter Manufacturing Corporation
07.2005 - 09.2006
Cashier
Advincula Enterprises
11.2004 - 06.2005
Branch Accountant
Visayas Goodwill Credit Corporation
07.2002 - 05.2004
University of San Carlos
Bachelor of Science from Accountancy
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