Sheree Anne Ramos

• Provided administrative support for multiple projects simultaneously, ensuring smooth operations across all initiatives.
• Reviewed project materials and deliverables for adherence to methodologies and procedures.
• Supported project managers in achieving milestones by closely monitoring progress and identifying potential bottlenecks.
• Maintained open lines of communication between team members, allowing for swift resolution of any challenges encountered during the course of a project.
• Implemented process improvements that led to increased productivity and overall project success.
• Developed detailed project plans, outlining timelines, resource requirements, and responsibilities for all team members involved.
• Planned and coordinated scheduling and administrative tasks.
• Managed budgets and financial reporting, contributing to cost-effective decision making within the project scope.
• Maintained open communication by presenting regular updates on project status to Project Manager and any technical problems.
• Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
• Assist Procurement team to review requisitions, raise purchase orders and liaise with suppliers to ensure on time delivery.
• Coordinated closely with logistics teams to expedite shipments as needed, reducing delays in receiving critical goods or materials.
• Resolved invoice and payment issues to facilitate prompt payment to suppliers.

• Kept projects on schedule by managing deadlines and adjusting workflows.
• Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
• Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
• Training/Inductions/Project-Related Medicals/Police Clearances - co-ordination of appointment times, and internal record keeping (Simpro & Dynamics)
• Arranged travel and accommodation for team members and project partners.
• Reported regularly to managers on project budget, progress, and technical problems.
• Created job files for each project and maintained current data in each file.
• Accessing and updating client portals (Downer Dynamics)
• Responsible for client claims after project completion
• Assisting with invoice queries, credit card payments etc.

• Ensure all defects are managed in a timeous manner for all clients within 24 hours of being raised.
• Ensure all defects are responded to, with a plan of action within 24 hours of being raised.
• Ensure defect dates remain within date as per client reports.
• On clearance of defects, corrective action instructions are to be given to the team responsible for preventing re-occurrences of the same issue within 24 hours of defect being accepted by client.
• Ensure all permits are submitted accurately and timeously within timelines specified by the client.
• Assist with the compilation of job packs and site folders.
• Responsible for accurately checking HOPs before final submission to client.
• Preparing RFNSA Site Advice Updates & upload to be done on the 1st day of build
• Reviewing client contract notices and updating checklists to ensure 100% compliance with build requirements.
• Raise and check off bill of materials.
• Assist with general warehouse duties if required.
• Analyze defect and NCR data to find areas of opportunity for training.
• Assist with general ad hoc administration duties in the Wireless Division
• Assist with raising POs when required.
• Ensure milestone actualization happens timeously.

• New Project Creation - including T: setup, MYOB, Replicon, Invoice/Variation/PO Tracker entries.
• Site Packs - creation of site packs for projects including downloading RFNSA files, creating emergency procedures, site signage etc.
• Site Access - gain access to site for projects e.g permit submission, providing insurances or individual certifications etc.
• Project Maintenance - Updating of internal and client templates with new SWMS/JSAs versions and documentation.
• Creating Purchase Orders in MYOB as per Quote (Subbies/Suppliers/Materials/Consumables)
• Timesheets - fortnightly submission approvals as well as midweek corrections and reminders.
• Annual/Sick leave co-ordination - approval forms, calendar bookings, replicon updates, medical certificates etc
• Training/Inductions/Project-Related Medicals/Police Clearances - co-ordination of appointment times, PO creation, and internal record

keeping (T:, Skytrust & registers)

• Vehicle servicing and repairs - co-ordination of appointment times, PO creation and internal record keeping (T:, Skytrust & registers)
• Archiving - hard copy folders, T: folders, replicon entries, register entries etc after job completion.
• Answering the phones and taking messages for people.
• Arranging Project-related Freight and Couriers.
• Accessing and updating client portals eg Ericsson Site Handler, Downer, Lendlease Pegasus, Motorola.
• Client ID’s, activations and database management.
• Assisting with invoice queries, credit card payments etc.
• Saving invoice/receipts etc. to folder and updating credit card register.
• Tools procurement and asset management T: folders, Skytrust entries, register

Project: NBN NMRA Network Restoration (Ticket of Works)

• Developed strong working relationships with colleagues, contributing to a positive work environment.
• Assign new fiber and civils job to contractors and make sure that they meet the given target SLA Due.
• Create an order in CONSOL for contractors within 24 hours once job was assigned to them.
• Check and make sure that tech ON sited with NOC once arrived to site and OFF sited once job was completed.
• Check, trace, monitor and escalate any material issues using the IFS system to be able to meet the KPI.
• Monitor any unaccepted and unclaimed jobs in CONSOL
• Provide updates and reports to NBN and escalate any issues.
• Provide reports for any reason/justification on any missed SLA TOWs.
• Monitor the progress of the project until completion

Project: OMMA Copper Network Assurance Report (Work Order)

• Assign new copper jobs to contractors and make sure that they meet the given target SLA Due.
• Check if a new Service Task Order has been created for contractors in ETA system.
• Check and make sure that tech ON sited with NOC once arrived to site and OFF sited once job was completed.
• Provide everyday report to NBN on any progress update for each job (WOR).
• Check, trace, monitor and escalate any material issues using the IFS system to be able to meet the KPI.
• Provide reports for any reason/justification on any missed SLA WORs.
• Monitor the progress of the project until completion.

• Check and Review the Design/Plan and Bill of materials/quantities prior to acceptance of project.
• Development and maintenance of templates/documentation standards.
• Project Tracking, Monitoring and coordination of project resources.
• Provide vital assistance to Project Managers.
• Completion and upload of project based information into Oracle Projects and Procurement.
• Raising and coding of purchase requisitions.
• Liaising with Construction site staff with respect to variation order requests and other commercial related enquiries.
• Oversee administrative functions as work scheduling and customer / client contact.
• Maintain efficient and effective administrative systems and procedures to ensure an excellent standard of administrative and customer service.
• General Admin duties
• Monitor progress of work orders issued to subcontractors, providing additional clarification or information to enable the accurate completion of the orders.

• Project In-Charge for multiple projects of Nokia Siemens Networks serving the Smart Telecommunications Inc and Globe telecommunications.
• Plan, line-up and manage project resources internally and externally to make sure sufficient resources are allocated for project deployment and support.
• Identify, define and manage project deliverables to make sure projects are delivered according to requirements and scope of work.
• Monitor and manage project schedules to make sure projects are delivered on time.
• Ensures that budgeted rollouts and upgrades are implemented on time.
• Project Planning, Scheduling and coordinating site activities from site survey, delivery of equipment, installation, change-out and dismantling and pull-out of equipment.
• Monitor 2G and 3G sites to be on aired during cutover and monitor sites alarms for Huawei-Globe SDR project at GLOBE NOC (Network Operations Center) Valero Makati City (August 10, 2009-October 10, 2010)
• Manage and coordinate the implementation such as Site Survey, Delivery of Equipment, Construction of BTS pedestal pad, Installation and Change-Out, Dismantling and Pull-out of multiple projects serving the Huawei Technologies and Globe Telecommunications.
• Prepares Documentation Report such as Microwave Installation Report, Equipment Installation Report, Hardware Installation Report, Technical Site Survey Report, Site Folders, and ASBUILT Copy including the preparation of RAAWA/WORAP.
• Prepares Technical Site Survey Report (TSSR)
• Prepares Link Budget and Path Profile using Path Loss Software (Version PL 4.0)