Shinal Shivajini Maharaj
Greenway,ACT
Summary
Dynamic and results-oriented professional seeking a challenging position in a dynamic and professional environment. With a robust skill set and a proven track record, I aim to apply my knowledge and expertise effectively to achieve optimal outcomes for my potential employer. Eager to contribute to a team-oriented workplace and thrive in an environment that values innovation and continuous improvement.
Overview
13
13
years of professional experience
Work History
Administrative Officer
Canberra Institute of Education & Technology
03.2023 - 03.2025
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Managed files and records for Students and adhered to safety procedures to prevent breaches and data misuse.
- Updated reports, managed accounts, and generated reports for company database.
- Enhanced overall office productivity through effective staff management and coordination of daily tasks.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Improved communication within the organization through regular updates on policies, procedures, and key events.
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Boosted employee morale by addressing concerns promptly and fostering a positive work environment.
- Cultivated strong professional relationships with migration agents in order to get more students.
Administrative Clerk
Office of the Director of Public Prosecutions (ODPP)
08.2016 - 10.2023
- Entered data into system and updated customer contacts with information to keep records current.
- Created and updated records and files to maintain document compliance.
- Created welcoming environment for customer by greeting and assisting, as well as quickly responding to customer inquiries and needs.
- Input data and processed system change to generate accurate reports.
Project Officer
Ministry of Justice
05.2015 - 08.2016
- Developed and deepened relationships with key stakeholders.
- Partnered with project team members to identify and quickly address problems.
- Kept senior management well-informed by preparing and presenting project status reports.
- Identified and resolved project issues and mitigated risks, reducing challenges and improving project results.
Administrative Officer
KIA Motors Limited
03.2014 - 04.2014
- Created, prepared, and delivered reports to various departments.
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
- Updated reports, managed accounts, and generated reports for company database.
Invoicing Clerk
Ashabhai & Co Ltd
11.2012 - 01.2014
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Cross-checked purchase order, receiving report and invoice to validate invoice accuracy before payment.
- Updated and maintained customer shipping information in [Software] for on-time and accurate product delivery and invoice payment.
- Collected expense log reports and receipts to verify employee reimbursement requests.
Temporary Customer Accounts Assistant
Telecom Fiji Limited
05.2012 - 08.2012
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
Education
Diploma - Business Accounting, Accounting
Fiji National University
01.2012
Diploma - Business
Australian Institute of Professionals
Melbourne, VIC02-2025
Fiji Seventh Form Examination - undefined
Saraswati College
01.2009
Bhawani Dayal Arya College - undefined
01.2008
Fiji Junior Certificate - undefined
Shiri Guru Nayak Secondary School
01.2006
Skills
- Computer Skills(Word/Excel /Unicorn/EB2/ROLTD)
- Interpersonal Communication skills
- Problem Solving
- Researching Skills
- Organizational skill
- Well-developed interpersonal qualities and documentation skills
- Exceptional ability to learn and good time management
- Excellent communication skills and able to present well in formal and informal environments
- Good team spirit, gender and culturally sensitive, and able to work as part of a team or individually with minimum supervision
- Able to work under pressure to achieve the required aims and results
LANGUAGES
Proficient English and fluent Hindi
Hobbies and Interests
Passionate about meeting people, exploring diverse cultures through travel, and dedicated to making a positive impact by helping others. Eager to leverage these interests and skills in a role that not only allows for personal growth and enrichment but also contributes to creating meaningful connections and making a difference in the lives of those in need. Excited about the prospect of combining my enthusiasm for people, travel, and service in a purposeful and fulfilling professional setting.
Accomplishments
- 2010-2012 Diploma in Business Accounting (Fiji National University)
- 2009 Fiji Seventh Form Examination (Mark: 216/400)
- 2008 Fiji School Leaving Certificate (Mark: 218/400) Participated Australian Mathematics Competition
- 2007 Participated in Australian Mathematics Competition
- 2006 Fiji Junior Certificate (Mark: 433/600)
ROLES AND RESPONSIBILITIES
- Data Entry
- Helping in carrying out Audit
- Debt Collection
- Small Claims Tribunal
- Company Search
- Bank Run
- Preparing Internal Requisition orders
- Preparing Purchase orders
- All the procedures involved in an invoicing department.
- Balancing of cash
- Maintaining cheque register
- Updating debtors account.
- Handling Accounts Payable and Accounts Receivable
- Maintaining proper documentation of all financial information
- Updating expiry of Staff contracts (Yearly contract Expiry/Acting Appointments/Temporary Appointments/Probationary 1 year/Probationary 6 months)
- Preparing Acting Appointment letters
- Arranging flight and accommodation for expert trainers from overseas for training.
- Arranging catering for various training held throughout the year (Police Prosecution Training, ODPP Training, Basic Prosecution Training, Advanced Prosecution Training & Hample training which includes preparing the relevant paper work for purchasing and hiring the service.
- Purchasing stationaries for all training.
- Printing of Certificates for all training.
- Preparing Training Feedback Report.
- Preparing materials for all training.
- Preparing Timesheet for Unestablished staffs.
- Doing Witness Payment Processing.
- Relieving DPP's Secretary in her absence.
- Vacant Post Processing
- Prepare Employee Contracts
- Doing Late Arrival Entries.
Timeline
Administrative Officer
Canberra Institute of Education & Technology
03.2023 - 03.2025
Administrative Clerk
Office of the Director of Public Prosecutions (ODPP)
08.2016 - 10.2023
Project Officer
Ministry of Justice
05.2015 - 08.2016
Administrative Officer
KIA Motors Limited
03.2014 - 04.2014
Invoicing Clerk
Ashabhai & Co Ltd
11.2012 - 01.2014
Temporary Customer Accounts Assistant
Telecom Fiji Limited
05.2012 - 08.2012
Fiji Seventh Form Examination - undefined
Saraswati College
Bhawani Dayal Arya College - undefined
Fiji Junior Certificate - undefined
Shiri Guru Nayak Secondary School
Diploma - Business Accounting, Accounting
Fiji National University
Diploma - Business
Australian Institute of Professionals
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