Silvia Rodriguez

SHORT TERM CONTRACT

• Manage inductions for new starters on project
• Use of Damstra to ensure all employee profiles are compliant with project requirements.
• Provide training reports for finance team
• Manage training matrix and training documents
• Book internal & RTO training for employees & contractors.
• Manage project induction attendance registers
• Liaise with labour hire contractors on daily basis
• Assist with SWMS records as required
• Ad Hoc Admin duties

MATERNITY LEAVE CONTRACT

• Create utility, contractor, integrated services & vendor PO's
• Manage permits & compliance documents
• Manage Emergency Evacuation site manual
• Coordinate quarterly Fire Warden Training
• Manage Fire Impairments
• Coordinate monthly WHS meetings & Desktops
• Minute taking
• Management Mobility Hire & Assumption of Risk documents
• Manage EWP & Boom Lift bookings
• Coordinate & assist with contractor inductions on Beakon
• Liaise with Internal & External stakeholders including, but not limited to security, cleaning staff & retailers
• Management of compactor cards
• Office stationery
• Coordinate & manage kitchen exhaust fan cleaning for retailers
• Assist Service & Operation Manager with Ad-Hoc administration
• Coordinate pre-start meetings with shopfitters.
• Manage hoarding installs and removals as required
• Area Warden
• Manage P&L register

REDUNDANCY

• Rail Operations POs for training, medical, fleet, relocations, fuel cards, I.T & PPE
• Manage office stationery & consumables
• Office First Aider & Deputy Fire Warden
• Manage site boom gate entries and fobs
• Coordinate catering for events
• PPE register
• Assist supervisors with daily site reports via Assigner
• Reconcile monthly credit card expenses
• Manage commercial fleet & fuel card register
• Blue collar roster allocation
• Book travel as required

NORTH EAST EARLY WORKS PROJECT - SHORT TERM CONTRACT

• Accounts Receivable & Payable (MYOB)
• Payroll
• Source new contractors
• Manage contractor quotes & quote register
• Coordinate & assist with contractor inductions on DAMSTRA
• Schedule carpentry, electrical, crane lift, traffic control & landscaping, painting, rubbish removal, sewer capping works
• Manage equipment hire (forklifts, EWP, skips.)
• Ensure Traffic Management MOA permits & TGS are up to date
• Liaise with client engineers & accounts team daily
• Management of 30+ Yarra Valley Water accounts C/- CPB Contractors
• Coordinate water meter disconnections and plug outs
• Monthly reporting of diesel, aggregates & material usage via CPB portal
• Process contractor work orders & invoices in Smart Trade
• Manage credit card payments
• Manage landscaping and temporary fencing register
• Ad Hoc admin as required

CONTRACT ROLE

• Invoicing of machinery service and repairs for SA, WA, TAS & VIC
• Processing of 16 timesheets on fortnightly basis (Vic)
• Preparation of payroll data
• Process service, repairs and parts POs
• Record of machine backup hours for monthly charges
• Liaise with site technicians daily
• Manage data via register for on hire machinery SA, WA, TAS & VIC
• Daily use of Google Gmail, Docs and Sheets
• Daily use of SAP
• Daily use of Smart Fleet – Machine usage database
• Daily use of TIIKR - Technician job card system
• Assist technicians with any induction related requirements
• Attendance to weekly invoicing, ad-hoc and revenue meeting with CEO
• Ordering of technicians tools
• Organise and book training for staff

REDUNCANCY (COVID 19)

• Schedule jobs for technicians in VIC and TAS
• Manage vessel prep work, break down & maintenance WO's
• Manage breakdown calls on hotline
• Manage register of vessel allocations and decommissions
• Manage vessel maintenance plans
• Coordination of cranes, logistics and tech supervision
• Use of Geo Op, Nav Director, SAP, Outlook & One Note
• Weekly Toolbox meetings
• Management of 3 email inboxes
• Manage pre- induction registrations online
• Process purchase orders and contractor invoices
• Process staff timesheets

• Manage over 2000 clients across NSW, VIC & SA
• Raise client POs
• Cold calling
• Quote preparation
• Competitor equivalent research
• Management of equivalents register
• Admin support to external account managers as required
• Monthly generation of sales report
• Product recommendations (oils, coolants, etc,)
• Target yearly sales budget of 1.2 million, gross
• Management & coordination of oil sample & oil testing for clients
• Attendance to yearly sales conferences
• Manage email enquiries on National website
• Liaise with office, manufacturing & laboratory staff
• Daily use of SAP
• Reception relief
• Customer Service relief as required
• Attendance to V8 Supercar events

• Attend to all client phone calls, emails and faxes
• Preparation of client quotation for all ad-hoc jobs required
• Processing of purchase orders for cleaning chemicals, office supplies facility services
• Manage and create all maintenance and cleaning work orders.
• Management of office expenses, petty cash
• Manage payroll, accounts payable and receivable and staff superannuation
• Processing of PAYG and BAS forms
• Conduct Staff training
• Monitor & manage databases (Chemical, SDS, First Aid Registers, SWMS etc.
• Record contract expenses
• Regular interaction with cleaning contractors and clients
• Occasional site visits for tender walkthroughs
• Cold calls to generate new leads
• Marketing duties such as managing website, corporate brochures, and business cards
• Management I.T requirements.
• Assist with preparation of yearly ISO accreditation
• Manage company insurances
• Arrange cleaning equipment repairs
• Schedule cleaners and trades contractors for ad-hoc works
• Raise contractor work orders
• Arrange cleaning equipment repairs
• Management I.T requirements.
• Sale of Company