Simone Anselmo
Lidcombe,NSW
Summary
Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organisational goals.
Overview
25
25
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Barbeques Galore Pty Limited
11.2023 - Current
- Oversee and manage the CEO’s inbox and LinkedIn
- Manage the CEO’s weekly schedule including diary management
- Manage the flow of incoming enquiries and prioritise tasks and delegate where necessary
- Prepare and distribute monthly network bulletin
- Effectively manage/review and execute the Executive team’s monthly strategy progress reports
- Executive Meeting preparation including Agenda and Minute taking
- Prepare monthly Board Presentations with CEO and CFO
- Oversee all travel bookings for the business and department travel budgets and tracking
- Co-ordinate annual conference
- Co-ordinate state-wide events for the CEO and Executive Team
- Reconcile monthly expenses for CEO and Leadership Team via Concur
- Office Management including supporting the wider business with Project Meeting scheduling and yearly business calendar.
School Support Officer
St Vincent’s College, Ashfield
03.2023 - Current
- Support the Office Manager in a Finance capacity including invoicing, requisitions and fees within CiA
- Front Office Support and handling general enquiries with parents including the taking of school fees (receipting in CiA)
- User of Compass including Chronicle Entries, Student’s attendance, and uploads of Reports and assisted with inconsistencies
- Curriculum Support which includes working with NESA, Director of Curriculum and Students with regards to Subject Change Forms and Year 12 Assessment and Report Uploads
- Assisting with Life Skills changes
- Assisting with Leaving Students both within Compass and NESA
- Co-Ordinating Year 11 and Year 12 Exams and liaising with the Director of Curriculum and all Leaders of Learning during the process
- Assisting the Dean with the setup of whole School Assembly across both Campuses
- Assisting the Head of Operations on a general administration basis with work in Compass and subjects for Student’s.
Executive Assistant to the Chief Executive Officer
Barbecues Galore Pty Limited
11.2016 - 08.2021
- Oversee and manage the CEO’s inbox and LinkedIn
- Manage the CEO’s weekly schedule including diary management
- Manage the flow of incoming enquiries and prioritise tasks and delegate where necessary
- Preparation of weekly reports to CEO including report summaries
- Prepare and distribute monthly network bulletin
- Effectively manage/review and execute the Executive team’s monthly strategy progress reports
- Executive Meeting preparation including Agenda and Minute taking
- Prepare monthly Board Presentations
- Oversee all travel bookings for the business and department travel budgets and tracking
- Co-ordinate annual conference
- Co-ordinate state-wide events for the CEO and Executive Team
- Reconcile monthly expenses for CEO and Leadership Team via Concur
- Office Management including supporting the wider business with Project Meeting scheduling and yearly business calendar
- Manage relationship with Cure Cancer Australia
- Social Committee Chairman.
Personal Assistant to Managing Director (MD)
Volkswagen Financial Services Australia Pty Ltd
05.2012 - 11.2016
- Extensive Diary management to the MD
- Monitor/respond and prioritise MD emails
- Manage the flow of incoming enquiries and prioritise tasks
- Prepare monthly results folder for MD
- Preparation of Agenda/Minutes for Leadership Team meetings
- Company Travel Coordinator for both domestic and international travel
- Liaising with internal and external stakeholders
- Coordinate internal and external conferences
- Prepare high level agendas and coordinate all meeting schedules for Head Quarter Guests
- Support the Leadership Team and Senior Staff
- Reconcile monthly expenses for MD and Leadership Team
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow and administration procedures
- Office Management including monitoring and ordering stationery.
Personal Assistant to Head of Legal (HOL)
AGL Energy Limited
04.2007 - 06.2011
- Extensive diary management to Head of Legal
- Administration support to the Legal Team
- Travel coordinator for Legal Team
- Schedule meetings for HOL and Legal Team
- Liaise with internal/external stakeholders
- Maintain Legal budget and spend as well as preparing yearly budget
- Assisting with half year and end of year budget reporting including Audit requests
- Preparing quarterly compliance to the ACCC
- Monthly Invoicing (SAP)
- Reconcile monthly expenses and entering Lawyer’s timesheets
- Maintain Legal Department Intranet site through SharePoint
- Maintain the Legal Department’s filing and contracts database
- Organise the annual legal conference
- Responsible for setting up all new employees within the Legal Department
- Typing of correspondence and preparation of PowerPoint Presentations.
Personal Assistant to General Counsel
Canon Australia
02.2004 - 05.2006
- Diary management to General Counsel
- Maintain filing and contracts database
- Invoicing
- Relieve the EA to the CEO when necessary
- Assist Legal Team with general administration duties
- Dictaphone typing – court hearings
- Word processing and typing of correspondence.
Legal Administration Assistant – reporting to the General Counsel
The Australian Gas Light Company (now AGL Energy Limited)
02.2004 - 05.2006
- Diary management to General Counsel
- Maintain filing and contracts database
- Monthly Invoicing
- Reconcile Legal Team monthly expenses
- Dictaphone typing
- Word processing
- Enter monthly timesheets for Legal Team
- Answering incoming calls.
Personal Assistant to Directors
DDAT (now Dore Achievement Centre)
01.2003 - 11.2003
- Diary management to Directors
- Answer incoming calls
- Word processing
- General filing
- Relieving reception when necessary
- Assist Marketing department
- Prepare PowerPoint presentations
- Prepare letters on behalf of the Directors.
Administration Assistant – reporting to Director
Acctek Consulting Pty Ltd
10.2000 - 12.2002
- Assist with incoming calls
- Create sales packs for new clients
- Liaise with prospective clients
- Chase outstanding payments
- Assist client’s onsite when necessary
- Create invoices for support renewals
- General administration duties
- Word processing.
Receptionist/Sales Assistant
Pastel Accounting Pty Limited Ltd
01.1999 - 03.2000
- Prepare and mail monthly invoices to Customers.
- Answer incoming calls
- Meet and greet clients
- Organise marketing flyers and sales packs
- Filing of Customer Contracts
- Responsible for monthly stationery order
- Prepare and mail monthly invoices to Customers
Education
Business Administration Certificate III -
Australian Business - Traineeship
12-2000
Ravenswood School for Girls
01.1998
Skills
- Report Writing
- Document Preparation
- Travel Coordination
- Conference planning
- Process Improvements
- Email and Calendar management
- Executive Support
- Project Management
- Expense Management – Concur
- Social Media Management
- Office Management
Timeline
Executive Assistant to the Chief Executive Officer
Barbeques Galore Pty Limited
11.2023 - Current
School Support Officer
St Vincent’s College, Ashfield
03.2023 - Current
Executive Assistant to the Chief Executive Officer
Barbecues Galore Pty Limited
11.2016 - 08.2021
Personal Assistant to Managing Director (MD)
Volkswagen Financial Services Australia Pty Ltd
05.2012 - 11.2016
Personal Assistant to Head of Legal (HOL)
AGL Energy Limited
04.2007 - 06.2011
Personal Assistant to General Counsel
Canon Australia
02.2004 - 05.2006
Legal Administration Assistant – reporting to the General Counsel
The Australian Gas Light Company (now AGL Energy Limited)
02.2004 - 05.2006
Personal Assistant to Directors
DDAT (now Dore Achievement Centre)
01.2003 - 11.2003
Administration Assistant – reporting to Director
Acctek Consulting Pty Ltd
10.2000 - 12.2002
Receptionist/Sales Assistant
Pastel Accounting Pty Limited Ltd
01.1999 - 03.2000
Business Administration Certificate III -
Australian Business - Traineeship
Ravenswood School for Girls
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