Simone Tobin

• Presentation preparation with a strong PowerPoint focus.
• Planning the annual calendar, which feeds into the corporate calendar.
• Organise offsite appointments/events including branch time and time with customers/suppliers.
• Provide a quarterly health check on business coordination.
• Planning 1:1 time with these Leader’s Leadership teams.
• Work with the EA network within A&NZ to improve team effectiveness and collaboration.
• Review ways of working and implement improvements within the reecetech Groups enabling
leaders to drive change, innovation and transformation.
• Manage the reecetech digital media platforms Teams & Slack with up to date information to help collaboration and engagement across the Team.
• Coordinate and write content for the reecetech Newsletter (published fortnightly/monthly).
• Help build the culture and engagement within the reecetech team.
• Create social club within the reecetech team to help with the above.

• Develop an understanding of these Leader’s vision to help translate strategic intent into simple communications, with the support of the communications team.
• Be confident in creating presentations that represent the Reece brand.

• Coordinate business affairs of Managing Director and CCO and CEO, Salta Capital providing high level secretarial support
• Inbox and Calendar management for each Executive
• Prepare / collate monthly Board Packs and Management reports and ensure managers meet deadlines for reports to be included and papers are circulated appropriately
• Maintain effective communication with operating divisions and external stakeholders
• Source information as required for reports and presentations
• Exercise sound judgment in handling information flow
• Review and process invoices, including reconciliation of corporate credit card and petty cash
• Co-ordinate venues, rooms and meal requirements for events, business trips, flight and accommodation bookings
• Liaise with all levels of management to gather and disseminate information
• Prepare and produce reports, correspondence and presentations as required
• Follow up on correspondence, ensuring that executives receive information that they have requested both from internal as well as external sources
• Ensure that meetings are scheduled with attention to travel time and location
• Use a high level of diplomacy in handling external callers
• Present an efficient, professional and friendly personality representing Salta to the public
• Greet all visitors as appropriate and where meetings are held offer and serve refreshments
• Ensure that the executives / management team have the required information prior to attending any meeting
• Plan and co-ordinate meetings and functions, prepare agendas and associated reports and act as minute secretary at meetings
• Balance and manage the competing workload demands from relevant managers and staff
• Ascertain urgency of matters and adhere to deadlines
• Provide secretarial support to the MD’s wife as follows: with organisation of company and / or private events; and in liaising with Salta personnel as required; co ordination of the MD’s diary with the MD’s wife’s diary; and any other general secretarial task requested
• Effectively maintain systems and records
• Filing as required
• Assist with the preparation and submission of Expressions of Interest and Tender documents
• Provide relief support for Salta reception, kitchen duties, and other general office activities as required
• Ensure lunch is provided for the MD and CEO Salta Capital.

• Provide extensive diary and calendar management to assist with Managers maximum productivity
• Provide support to NB&S Leadership team including all timesheets, domestic and international travel bookings, purchase orders, coding and invoicing, catering, coordinating and managing all NBS weekly and fortnightly meetings
• Support HR with New starters and employee releases
• Support the Aust HR team and Grad Cohorts with event planning and general activities for the program
• Support GM with gathering and updating data for the Monthly report and Weekly report
• Maintain and update Tender Resource Tool, issue Advice of tender notices, Monitor tender portals, monitor and update pre-qualification status as required, manage NBS Teams folder on Teams with all relevant and up to date documentation
• Support bids at the tender stage – assisting bid managers where required
• Process all invoices / vouchers in Workbench in a timely manner
• Monitor and actively look to reduce overhead costs
• Monitor and action monthly NBS overhead allocation
• Check reports to ensure allocations are correct each fortnight via ZCJ Reports and Tender Summary Reports
• Monitor NBS Travel budget and ensure correct cost code allocation
• Provide Reception relief and support to Admin team where needed – help set up events, meeting rooms, business update reviews.

• Updated spreadsheets and databases to track, analyze, and report on performance.
• Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
• Updated and maintained confidential databases and records.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.
• Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
• Screened calls and emails and initiated actions to respond or direct messages for managers.
• Organized and coordinated conferences and monthly meetings.
• Processed travel expenses and reimbursements
• Volunteered to help with special projects of varying degrees of complexity.
• Managed mail and both incoming and outgoing correspondence, mail, and email.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
• Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.

• Extensive diary management
• Reconciliation of corporate expenses and monthly invoices using Concur Expense and SAP
• Domestic and international travel arrangements
• Preparing meeting agendas
• Responsible for organising new starters – IT, logins, desk, contracts etc
• Ensuring manager is organised for every meeting with appropriate documents
• Organising all staff and client functions i.e Quarter awards, Annual awards, Xmas party, client lunches/dinners etc
• Maintaining stationery and kitchen supplies
• The ‘Go to’ person for the wider sales team (100+staff)
• Liaising with building management/facilities
• Coordinating all structural changes in the business, seating plan, desk allocation etc
• Managing ticket allocation for sporting events/races/musicals
• Updating company Organisation charts.

• Support Account Management
• Ownership of a portfolio of agencies
• Identify opportunities to up sell agencies/clients
• Keep agencies/clients updated with new News Australia Sales product offerings/services
• Presentations where appropriate with GSM and Account Manager
• Manage inbound sales queries via trade marketing website and telephone, providing information as required
• Monitor competitor activities and movements
• Complete Account Managers duties when they are absent (sick, annual leave)
• Post Analysis campaign reporting.

• Greeting executive level clients
• Mail distribution, organising couriers
• Setting up the boardrooms/meeting rooms, organising catering
• Keeping on top of grocery and stationery orders
• Managing over 100 employees timesheets for each week on a monthly deadline
• Entering employees expenses throughout the month - also with deadlines
• Booking travel arrangements i.e flights/accommodation/taxi transfers
• Diary Management
• Entering and paying bills.

• Till operation, service and drink production, set up and cleaning.

• Trading assistant to a desk of several brokers trading equities and options
• Administration support to advisers and clients
• Mail distribution, Franking the mail, organising couriers, banking
• Relief receptionist
• Coordinating seminars/setting up the boardroom
• Large mail outs
• Client interaction both foreign and domestic through direction to appropriate dealers
• Using relevant internal trading and advisor management software along with Excel, Word, and PowerPoint etc.

• Greet clients and direct enquiries to appropriate person
• Banking, Telephone and email management.

• Banking and admin such as telephone duties and stock reporting
• Till operation, service and drink production, set up and cleaning.