SIMONE WELLS
Gold Coast,QLD
Summary
I am a hard-working person who is highly motivated, trustworthy, and versatile. The attributes that I bring to a workplace are my integrity, hard-working nature, and enthusiasm for all tasks. I am highly organised with the ability to take initiatives as required to the standards of operation and to make sure the operations run smoothly. Other attributes include:
• Excellent listening and communication skills
• Demonstrated initiative and self-direction
• Excellent problem-solving capabilities
• Ability to learn and perform tasks quickly
• Punctuality and reliability
Overview
1
1
year of professional experience
Work History
APS5 Procurement Officer
National Disability Insurance Agency
04.2024 - Current
- Drafted and reviewed contracts to ensure all terms were legally sound and in line with company policies.
- Collaborated with legal teams to ensure contracts were compliant with relevant laws and minimised risk.
- Developed standardised contract templates to streamline future procurement
- Worked with stakeholders to define essential contract terms, aligning them with organisational needs.
- Established key performance indicators (KPIs) and service-level agreements (SLAs) to measure vendor compliance
- Monitored contract expiration dates and proactively engaged with vendors to discuss renewal or termination options.
- Developed a digital archive of all active contracts to ensure easy access and reference for stakeholders.
- Maintained thorough documentation of contract amendments, ensuring an audit trail for all changes.
- Ensured contract records were up-to-date, accurate, and met compliance standards for audits.
APS5 Contract Administrator
Australian Digital Health Agency
- Manage/ undertake procurement & contract management reporting & verification activities
- Perform financial administration, Accruals, monthly invoicing authorisation, management and creation of invoice tracking spreadsheets
- Contract Variations/Extensions
- Monthly Executive snapshot
- Maintaining Risk and Issues Register
- Meeting Management for Agency and Stakeholders
- Management of Medicine Safety Mailbox
- Providing administration/assistance to Program Manager
- Creating and maintaining Purchase Orders/Contracts in SAP
- Creating and maintain documents in ARMS
APS6 Senior Procurement Officer
Services Australia
- Overseeing and supervising employees and all activities of the purchasing department
- Manage/ undertake procurement & contract management reporting & verification activities
- Preparing plans for the purchase of equipment, services, and supplies
- Manage the delivery of projects within the assigned area of responsibility
- Following and enforcing the company's procurement policies and procedures
- Reviewing, comparing, analysing, and approving products and services to be purchased
- Build capability within the team through strategies that include coaching and mentoring
- Exercise delegations in accordance with legislation and guidelines
- Managing inventories and maintaining accurate purchase and pricing records
- Maintaining good supplier relations and negotiating contracts
- Assist with the management and administration of National Contracts under the Whole of Australian Government arrangements
APS6 Executive Assistant
Services Australia
- Manage SES staff work schedule and all aspects associated with it
- Act as the point of contact among executives, employees, clients and other external partners
- Arrange travel and accommodation for SES staff; as well as travel for Branch staff
- Track daily expenses and prepare weekly, monthly or quarterly reports
- Perform straightforward research and provide project management assistance
- Act as an office manager by keeping up with office supply inventory
- Screen and direct phone calls and distribute correspondence
- Organise and maintain the office filing system
APS5 Corporate Support Officer
Services Australia
- Gathering information about products and services
- Prepare periodic reports, incorporating the completion of end of month journal processing
- Perform financial administration tasks
- Performing general administrative duties such as filing, copying, filling out paperwork
- Prepare staffing reports and assist with the coordination of recruitment and staff movements
- Assist with the coordination of employee rosters, phone schedules and training schedules
- Providing information, assistance and support to customers
- Provide specialist advice and procedural guidance to staff
- Logging information about enquiries, issues and complaints
Office Manager
Climate Doctor
- Organise the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
Supervisor/ Finance Assistant
Royal Australian Mint
- Organise workflow and ensure that employees understand their duties or delegated tasks
- Monitor employee productivity and provide constructive feedback and coaching
- Maintain timekeeping and personnel records
Supervisor/ Finance Assistant
The Australian National University
- Support monthly payroll and keep organised records
- Record accounts payable and accounts receivable
- Process invoices and follow up with clients, suppliers and partners as needed
Administration Assistant
Kmart
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
Finance Assistant
Dorma Movable Walls
- Provide administrative support during budget preparation
- Participate in quarterly and annual audits
- Update financial spreadsheets with daily transactions
Receptionist/ Administration Assistant
Perpetual Trustee
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
Skills
- Stakeholder Management skills
- Resource demand management
- Organisation and teamwork
- Scheduler and administration/ finance
- Procurement and leadership skills
- Critical thinking and attention to detail
- Supervision, staffing and recruitment
- Excellent customer service skills
- Ability to adapt to changing situations
- Time management and Interpersonal skills
- Patience, empathy and flexibility
- Excellent verbal communication skills
- Good command of Microsoft Office, SAP, MYOB, ESP ,Lotus Notes ,Excel and Payroll
References
- Min Ma, Supervisor at Digital Health Agency, 0433432813
- Jane Crowe, National Manager at ICT Innovation and Design, 0437856545
- Melanie Wall, Last Supervisor, 0409 928 228, melanie.wall@dva.gov.au
Timeline
APS5 Procurement Officer
National Disability Insurance Agency
04.2024 - Current
APS5 Contract Administrator
Australian Digital Health Agency
APS6 Senior Procurement Officer
Services Australia
APS6 Executive Assistant
Services Australia
APS5 Corporate Support Officer
Services Australia
Office Manager
Climate Doctor
Supervisor/ Finance Assistant
Royal Australian Mint
Supervisor/ Finance Assistant
The Australian National University
Administration Assistant
Kmart
Finance Assistant
Dorma Movable Walls
Receptionist/ Administration Assistant
Perpetual Trustee
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