Siying (Carol) He
Blackburn,VIC
Summary
Finance and operations support professional with experience in regulated, process-driven environments across property development and service-based businesses. Strong exposure to budget tracking, payment and approval processes, financial documentation control and risk identification at project and operational levels. Seeking an entry-level to junior finance, risk or operations support role within a large corporate or structured organisational environment, with long-term development into finance or risk-related functions.
Overview
1
1
Certification
Work History
Project Administrator
Westurban Construction Pty Ltd
Mount Waverley, VIC
2022 - 2025
- Supported project managers with budget tracking, cost control and financial documentation, ensuring expenditure aligned with approved budgets and internal controls.
- Reviewed invoices against contracts, approvals and milestones, supporting accurate invoice validation and payment reconciliation prior to processing.
- Took responsibility for pre-construction readiness reviews following project handover, identifying documentation gaps, regulatory dependencies and conditions impacting commencement timelines and cash flow timing.
- Assessed and monitored the impact of identified constraints on project timelines, approval milestones and payment timing, coordinating mitigation actions and RFIs with internal teams, consultants and authorities as required.
- Prepared and maintained management forecasts and progress reporting across key project milestones, including construction commencement, Occupancy Permit and Statements of Compliance (SOC), highlighting risks, dependencies and potential impacts on programme and cash flow.
- Maintained accurate records of approvals, invoices and financial documentation to support audit requirements, reconciliation and compliance.
Small Business Owner
English Trainning Center
, China
2019 - 2022
- Managed day-to-day operations of a small education business with full responsibility for cash flow management, expense control and financial record keeping.
- Prepared operating budgets and monitored actual expenditure against forecasts, identifying variances and cost pressures.
- Managed accounts payable and accounts receivable, including fee collection, supplier payments and reconciliation of outstanding balances.
- Maintained accurate financial records to support internal reporting, decision-making and ongoing operational compliance.
- Assessed operational and financial risks arising from enrolment fluctuations, fixed costs and cash flow timing, and adjusted operating decisions accordingly.
- Coordinated contracts, scheduling and supplier arrangements, ensuring commitments were aligned with available cash flow and budget capacity.
Sales Administrator
LJ Hooker City Residential
Melbourne, VIC
2017 - 2018
- Provided administrative support in a regulated real estate environment, ensuring accuracy and compliance of sales documentation.
- Assisted with contract preparation, record management and internal compliance checks in line with agency and regulatory requirements.
- Coordinated with internal stakeholders to ensure documentation was completed accurately and within required timeframes.
Marketing Coordinator
Wanda Group - Zhangzhou Project
, China
2012 - 2014
- Supported marketing activities for a large-scale mixed-use development project within group and project-level budget and approval frameworks.
- Assisted in the preparation and tracking of project marketing budgets, monitoring actual spend against approved budgets and reporting variances to management.
- Coordinated supplier engagement and maintained vendor, contract and quotation documentation in accordance with internal procedures.
- Prepared and submitted payment support documentation for marketing-related expenses, ensuring requests complied with approved budgets and required approvals prior to submission to finance.
- Maintained accurate records of marketing expenditure, contracts and approvals to support internal review and audit requirements.
Education
Master of Business
Monash University
Australia01-2016
Bachelor of Businesss - Marketing
Jiaying University
China01-2012
Skills
- Budget tracking
- Payment validation
- Approval processes
- Financial documentation
- Risk identification
- Internal reporting
Certification
Accounting skills assessment completed for Australian PR purposes
Timeline
Project Administrator
Westurban Construction Pty Ltd
2022 - 2025
Small Business Owner
English Trainning Center
2019 - 2022
Sales Administrator
LJ Hooker City Residential
2017 - 2018
Marketing Coordinator
Wanda Group - Zhangzhou Project
2012 - 2014
Master of Business
Monash University
Bachelor of Businesss - Marketing
Jiaying University