Skye Benstead

Executive Assistant Duties:

• Manage the CEO's calendar, scheduling meetings and coordinating travel arrangements.
• Prepare and organise meeting agendas, minutes, and follow-up actions.
• Liaise with internal and external stakeholders to facilitate effective communication.
• Conduct research and prepare reports as needed to support decision-making.
• Handle confidential information with discretion and professionalism.

Internal Accountant Duties:

• Maintain accurate financial records and manage day-to-day accounting tasks, including accounts payable and receivable.
• Prepare monthly financial statements, budgets, and forecasts.
• Conduct reconciliations and assist with financial audits.
• Ensure compliance with accounting standards and company policies.
• Collaborate with the finance team to streamline processes and improve financial reporting.

Body Corporate Management:

• Assist in the administration and management of body corporate operations, including meetings, communications, and compliance with relevant legislation.
• Coordinate maintenance and repair requests, liaising with contractors and vendors to ensure timely resolution.
• Prepare meeting agendas, minutes, and reports, and maintain accurate records of body corporate activities.
• Foster positive relationships with owners, tenants, and stakeholders, addressing inquiries and concerns promptly.
• Monitor budgets and expenditures related to property management, ensuring compliance with financial policies.

Accounts Payable:

• Manage the accounts payable process, including invoice verification, coding, and processing payments.
• Maintain accurate records of financial transactions and ensure timely payment to vendors and contractors.
• Reconcile accounts payable statements and resolve discrepancies as needed.
• Assist in financial reporting and budgeting activities, providing insights into spending and cash flow management.
• Support audits by providing necessary documentation and information related to accounts payable.

• Manages and controls body corporate properties
• Documenting and processing customer claims
• In-going and out-going mail
• Data entry
• Customer complaint resolution
• Answering, connecting and transferring telephone calls
• Working to tight deadlines
• Problem solving & trouble shooting
• Use of software systems including Startamax, Word, Excel
• Liaising closely with team members
• Keeps records for the body corporate, including minutes of meetings, roll of owners, details, financial accounts, improvements to common property by owners
• Processing flying minutes and results letters

• Receiving and checking purchase orders
• Monitoring and reviewing storage and stock
• Performed administrative support tasks such as proofreading, transcribing handwritten information, invoicing, balance sheets and creating spreadsheets and other documents
• Greeting visitors entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
• Filed and maintain records
• Transmitted information or documents to customers, using computer, mail, or facsimile machine
• Analyzed data to determine answers to questions from customers or members of the public
• Re-ordering and re-stocking at optimal times
• Negotiating with suppliers directly
• Negotiation and maintenance of pricing
• Sourcing new items to meet client's needs
• Managing inventory according to shelf life
• Liaising closely with team members
• Answering, connecting and transferring telephone calls
• General word processing, data entry, filing, mail despatch and photocopying
• Use of software systems including Auto line, Word, Excel and PowerPoint

• Processing of customer orders
• Documenting and processing customer claims
• In-going and out-going mail
• Data entry
• Customer complaint resolution
• Liaising with stock controllers to ensure availability of product to customers
• Answering, connecting and transferring telephone calls
• Working to tight deadlines
• Problem solving & trouble shooting
• Liaising with warehouse for customer deliveries and receiving of stock