Sonja Hobbs
Blackburn
Summary
Professional with demonstrated experience in administrative support, prepared to excel in streamlining office operations and enhancing productivity. Strong focus on team collaboration and achieving results, known for reliability and adaptability to changing needs. Skilled in scheduling, data management, and communication, with keen ability to prioritise and handle multiple tasks efficiently. Recognised for organisational skills and proactive approach to problem-solving.
Overview
29
29
years of professional experience
Work History
Administration Assistant Marketing
TechRentals Pty Ltd
01.2015 - 07.2025
- Scheduled Email Campaigns for multiple Business Units.
- Managed Databases across 3 different CRM’s.
- Liaised with internal and external stakeholders.
- Process Invoices and track Marketing Budget by recording expenses and maintaining account records.
- Team Support and Administration
- Proof read Marketing material.
- Organised launch party for Company Re-branding.
- Transitioned Company from 1,200 outgoing Marketing letters a week, to scheduling approximately 13 email campaigns a week.
- Safeguarded private information through meticulous record-keeping practices, adhering to company confidentiality policies at all times.
- Updated spreadsheets and databases to track, analyse, and report on performance of EDM's.
- Maintained inventory of office supplies and placed orders.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Increased office participation in special events by creating newsletters and posters with detailed calendars and other office updates.
Executive Assistant/Office Coordinator
ANZ
11.2008 - 08.2012
- EA to Head of Financial Governance, supporting the Policy and Governance Team, assisting External Auditors, and preparing Half Year and Year End documentation for CFO.
- Organised travel and itineraries.
- Complex diary management.
- Ad-hoc support to Policy and Governance Team.
- IT Asset Management.
- Assisted with move to new Head Office at the Docklands.
- Developed the Finance Intranet site by consulting with CFO and Management. Became the folder administrator and responsible for ongoing maintenance.
- Breakout Champion for the Finance team. The program was initiated to develop and maintain a positive customer focused culture within ANZ. This involved conducting presentations and organising activities to promote the Breakout values within the team.
Executive Assistant to CFO, Operations, Technology & Shared Services
ANZ
12.2000 - 03.2008
- Developed and maintained the internal intranet site.
- Administrative support for the Team.
- Provided temporary support to the MD of OTSS.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Personal Assistant to CFO
Colonial First State
12.1999 - 11.2000
- Complex Diary Management.
- Coordinated travel and accommodation.
- Organised meetings and seminars.
- Prepared documents and presentations using Word, PowerPoint and Excel.
- Organised Social Events.
Personal Assistant to General Manager, Group Finance
Colonial Life
11.1998 - 12.1999
- Supervised Reception.
- Diary Management.
- Organised travel and accommodation.
- Organised meetings and seminars.
- Prepared documents and presentations with Word, Excel and PowerPoint.
Receptionist
Colonial Life
08.1996 - 09.1998
- Accurately screening and relaying of messages.
- Stationery ordering.
- Organised Meetings.
- Maintained meeting rooms.
- Collated and distributed monthly head office budget performance reports.
- Assisted Group Tax and Group Finance with PA duties when required.
Education
HSC -
Wodonga High School
01.1986
Skills
- Office administration
- Data entry
- Scheduling Emails
- Confidential document control
- Customer relations
- Database maintenance
- Meeting coordination
- Report generation
- Proofreading
- Inventory supplies
- Data analysis and research
- Time management
- Scheduling and calendar management
- Microsoft Office Suite
- Database entry
- Invoice processing
- Microsoft outlook
- Filing and data archiving
- Professional and mature
- Dedicated team player
- Meticulous attention to detail
- Able to prioritise
- Customer and client relations
- Mail distribution
- Presentation creation
- Office equipment maintenance
- Research
- Supply replenishment
- Deadline oriented
Timeline
Administration Assistant Marketing
TechRentals Pty Ltd
01.2015 - 07.2025
Executive Assistant/Office Coordinator
ANZ
11.2008 - 08.2012
Executive Assistant to CFO, Operations, Technology & Shared Services
ANZ
12.2000 - 03.2008
Personal Assistant to CFO
Colonial First State
12.1999 - 11.2000
Personal Assistant to General Manager, Group Finance
Colonial Life
11.1998 - 12.1999
Receptionist
Colonial Life
08.1996 - 09.1998
HSC -
Wodonga High School
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