Summary
Overview
Work History
Education
Skills
Websites
References
Timeline
Generic
Sophie Gibb

Sophie Gibb

Melbourne,VIC

Summary

I am an admin professional with an educational background in the arts and humanities, seeking a permanent full-time role - ideally in the creative arts / entertainment, however I am open to up-skilling across different industries, if on-the-job training is available.

I am also open to taking on contract roles (preferably 6 months or longer).

Overview

10
10
years of professional experience

Work History

PA to the CEO, Admin Assistant

Munchkins Talent Agency
Camberwell, VIC
04.2024 - Current
  • In this all-rounder secretarial / executive admin role, I manage our company director's calendar and inbox, and action any cold calls from prospective new clients, while also working in tandem with our casting, editing and HR / hiring management teams.
  • Duties include: handling events and meeting bookings, liaising with production and photography clients interstate across NSW, QLD, WA and in Melbourne, invoicing and basic graphic design, communicating with our signed talent and their families, plus creating email packages & newsletters, compiling reports, presentations and briefs, photo editing & retouching, website database management, data entry, keeping abreast of the latest industry news and researching new opportunities, customer retention, handling memberships, onboarding and off-boarding new & expired profiles, assisting on local photoshoots, and meeting casting deadlines as they arise.

Freelancer

Please see companies listed below
Melbourne, VIC
02.2024 - 02.2025
  • Over the past 12 months, I picked up some freelance roles in local arts & production, to build on my skills and supplement my current part-time income.
  • I've worked as a photographer with Eagles Nest Theatre, on their productions of Macbeth and Oedipus, performed at schools and at the Malthouse Theatre.
  • I also photographed 'People of Passion's international short film festival awards night, held at Lido cinemas in May 2024.
  • I trained as a camera operator with Sportscast, shooting local AFL games.
  • I was a runner and lighting assistant on the proof of concept TV pilot, 'Conspiracy Writer', created by Flying Footage Film Productions and Daydream productions
  • Production assistant with Huddle Productions’ documentary-interview style ad, promoting the services of Expression Australia’s Auslan interpreters
  • I also worked as a production assistant with the ad company The Incubator, on their 2024 promotional & tourism campaign for the Queen Victoria Markets.

Corporate Concierge, Executive Assistant

First Contact
Melbourne CBD, VIC
08.2023 - 03.2024
  • This contract role was my entry into corporate admin work, following a prior work history in hospitality & customer service. The roles were split between permanent on-site staff and relief cover roles such as mine, where I was moved between various companies in the CBD to cover staff on leave and be trained across different sites.
  • This included venues such as CSL, WeWork, EY, Optus, TransUrban, Aware Super, & SportsBet.
  • Daily and weekly tasks included assisting with on and off-boarding new & former staff, assigning locker passes and digital keys, mail handling, organising catering and bookings for conferences and guest lectures/ site tours, booking and taking minutes in meetings, database management for each site's respective IT and security systems, liaising with internal & external executives, various contractors and facilities teams, Fire Warden training, booking travel, holding weekly staff yoga and raffle prize events, assisting visitors with appointments or any queries they may have, and general diary and calendar + inbox management.

Catering Supervisor

Hudsons Famous Catering
Melbourne CBD and surrounds, VIC
02.2022 - 06.2023
  • In this role, I was promoted from server to supervisor of a team of approx 10 - 20 people (depending on the size of the event). We catered for weddings, graduations, conferences, fundraisers, cultural and or religious ceremonies, office parties, gallery openings and galas. I also did some casual kitchen hand work alongside private chefs.

Section Waiter

Komeyui, South Melbourne
South Melbourne, VIC
04.2021 - 12.2021
  • Full-time wait staff at Japanese fine dining establishment; this was interrupted a couple of times due to the Covid lockdowns, however I was appreciative of the thorough training provided, as well as exposure to the production of first-class food and wine service.

Temp roles

Please see list below
Melbourne , VIC
03.2020 - 03.2021
  • With a background in in-person hospitality roles at the time of the Covid lockdowns, I did have some trouble finding employment due to the restrictions, and worked in temp roles as a live-in nanny, live-in on-call staff at Scarisbrick Melbourne, hosted out of the Yarra 1 complex in South Yarra, and also briefly stayed with family in NSW to work for the cleaning company FussyAs.

French VCE tutor

Private employer / family friend
Black Rock, VIC
02.2019 - 11.2019
  • I assisted a Mentone Grammar Year 12 student with French study in preparation for their VCE exams, having studied the language myself in high school and undergrad.

Supervisor /FOH Staff Member

Activate Hardrock (formerly ‘UpUnlimited’)
Moorabbin, VIC
02.2016 - 11.2019
  • During my undergrad years, I worked as part of a team supervising kids, teens and adults at a climbing gym and recreation centre, which also hosted school incursions, birthday parties, corporate bonding nights, and school holiday programs.

Education

Short Course (Community Radio) - Radio Broadcasting, Radio Journalism

Joy 94.9 Studios - Radio Training
St Kilda, VIC
04-2025

Short Course - Film Production, Screen Writing

‘Script Supervisor CEO’
Remote Course
08-2023

Bachelor of Arts - Media, Creative Writing

The University of Melbourne
Parkville, VIC
11-2018

Internship - Journalism

‘Astray’ (Digital Publication)
Writer’s Workshop Program, Tokyo, Japan
07-2018

Victorian Certificate of Education -

Firbank Grammar
Brighton, VIC
11-2015

Skills

  • Event coordination
  • Organizational agility
  • Talent development
  • Multitasking Abilities
  • Effective communicator and public speaker
  • Team collaboration
  • Strategic planning
  • Professionalism
  • Business administration

Websites

References

References available upon request.

Timeline

PA to the CEO, Admin Assistant

Munchkins Talent Agency
04.2024 - Current

Freelancer

Please see companies listed below
02.2024 - 02.2025

Corporate Concierge, Executive Assistant

First Contact
08.2023 - 03.2024

Catering Supervisor

Hudsons Famous Catering
02.2022 - 06.2023

Section Waiter

Komeyui, South Melbourne
04.2021 - 12.2021

Temp roles

Please see list below
03.2020 - 03.2021

French VCE tutor

Private employer / family friend
02.2019 - 11.2019

Supervisor /FOH Staff Member

Activate Hardrock (formerly ‘UpUnlimited’)
02.2016 - 11.2019

Short Course (Community Radio) - Radio Broadcasting, Radio Journalism

Joy 94.9 Studios - Radio Training

Short Course - Film Production, Screen Writing

‘Script Supervisor CEO’

Bachelor of Arts - Media, Creative Writing

The University of Melbourne

Internship - Journalism

‘Astray’ (Digital Publication)

Victorian Certificate of Education -

Firbank Grammar

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Sophie Gibb