Summary
Overview
Work History
Education
Skills
Hobbies and Interests
Timeline
Generic

Sophie Wetherall

Pasadena,Australia

Summary

I’m a diligent, hardworking professional with experience in Marketing, Financial and Management accounting, Project management, Managing Risk Assessments and Business Processes, Sales, Human Resources, Staff management and IT. I have worked in many industries such as Engineering, FMCG, Professional services, Manufacturing, Construction, Banking and Finance, Sales and Distribution and Recruitment.

Overview

26
26
years of professional experience

Work History

General Manager – Operations

Sustainable Infrastructure Systems Pty Ltd
08.2024 - Current
  • Company Overview: SIS is a unique organisation focused on manufacturing and distributing sustainable composite GFRP products for diversified clients. SIS has a 20 year manufacturing licence out of the Netherlands through a Company called Infracore, to manufacture in Oceania. From a world first recycled plastic core bridge manufactured for Newenham Estate in Mount Barker, SIS are market leaders in delivering sustainable products to customers in Civil Infrastructure, Building & Construction, Oil & Gas, Mining, Aviation, Aquaculture, Marine & Ports, Transport & Logistics and Agriculture. Current projects undertaken and being delivered are Sydney Rail, Melbourne Water, Shoalhaven Council, Mt Barker Council & Burke Urban, Tatiara Council, Riverlea Estate, Buckland Park, DIT Tram Separation Upgrade Project (TGSP Joint Venture), North East Link M80 Ring Road Project Victoria (Acciona in consortium with partners MACA and AECOM).


  • General Management – Strategic Planning, Communications and Projects:
  • Overseeing project management with weekly meetings conducted with the Managing Director, Project Director, Project Manager, Project Coordinator Production Manager and Business Development Manager to ensure project timelines are being met, manufacture is on target, procurement of inventory for projects is being met, production staff levels are sufficient for manufacture and site inductions, insurances and sub-contractors are managed accordingly.
  • Management of project budgets through the SIS Job Costing accounting system and flagging any issues with over/under spend on the job. Takes into account engineering costs pre job, manufacturing costs of labour, overheads, inventory and contractors. Highlighting any overspend on the job and rectifying.
  • Overseeing BID preparation to ensure everything is correct prior to submittal of tenders i.e. finance, insurances, contacts for the job, cv of prior contracts completed and providing high level support to the team.
  • Assisting in the management of won projects with the project team and liaising with Councils, Architects, Engineers, Civil Contractors and Government organisations to maintain effective relationships and communications.
  • Developing business improvement processes and reporting to the Board.
  • Managing potential leads to win projects through the BCI platform, which reveals projects before they are at tender stage and before projects are awarded. The stages are analysed as to whether to pursue the jobs from early concept stage, Design and Documentation, and Main Contractor awarded.


  • Human Resources:
  • Creating Job advertisements, screening applications, interviewing and candidate selection.
  • International recruitment working with Pax Migration to secure specific candidates around the world who have composites experience.
  • Writing job descriptions and implementing employee contracts.
  • Organizing training for employees and documenting licences and certifications and ensuring all are current, and employees are trained suitably to meet job requirements.
  • Conducting 6 monthly probationary reviews and 12 monthly reviews to ensure employees achieve their goals and contribute to the organization in a positive manner for all parties.
  • Overseeing and approving payroll, managing superannuation payments, return to work payments, contracts under the Manufacturing and Associated Industries Award.
  • Addressing workplace issues, mediating conflicts and ensuring positive employee morale.
  • Working with companies such as Maxima, Barkuma and Workskil to recruit and empower people who a have been long term unemployed, have disabilities or from an Indigenous background to promote inclusion in the workplace.


  • Information Technology:
  • Ensuring efficient operation of technology systems within SIS, including maintaining M365 Licences, logins, hardware purchases and software for employees.
  • Managing DISP accreditation for Defence and ensuring employees are progressing through the training. Working with Citadel IT on Defence training
  • Training employees in Tencia, ERP system, Sharepoint, Project on a page, BCI, Hubspot


  • Finance:
  • Heading up Finance with the below role’s experience (Finance and Administration Manager) and contributing to Management and reporting at Board level.
  • Working with Managing Director and External Accountants on private investment. Currently on Round 2 of the Shareholder Capital Program.

Finance and Administration Manager

Sustainable Infrastructure Systems Pty Ltd
11.2021 - 08.2024
  • Finance and Administration:
  • Financial reporting to the Managing Director, Board of Directors and liasing with external accountants. Involved in all monthly Board Meetings.
  • Managing all accounting functions and month end processes including accounts payable, receivables, invoicing, inventory control, job costing, serial batch Control, purchasing, general ledger journals and financial reporting.
  • Reconciling monthly bank reconciliations and Visa card reconciliations
  • Processing monthly BAS Statements
  • Maintaining and reviewing the companies Insurance policies, car registrations, dangerous goods licences, forklift licences and making sure First Aid is up to date for all employees.
  • Overseeing the payroll function and managing statutory requirements such as Return to work, Superannuation, and audit practices.
  • Purchasing of foreign exchange both USD and Euro to import stock from China and involved in exporting products to New Zealand including freight control.
  • Managing cashflow, sales projections, forecasting and budgets.
  • Managing all licencing with the Netherlands for Intellectual property of a new recycled plastic component used in bridges.
  • Liasing with external parties to setup various grants including Research and Development and EMDG Grants.
  • Managing relations with all Banking Institutions, Lawyers and External Accountants to maintain good productive relations for the business.
  • Implementation of a new software package “Tencia” to manage manufacturing and accounting processes and controls.
  • Managing Leasing arrangements for the warehouse and office and company vehicles.



Commercial Property and Finance Manager

K J Wetherall Properties Pty Ltd
01.2017 - 11.2021
  • Managing a Commercial Property in the City Fringe and liaising with the 6 tenants and owners of the property.
  • Managing maintenance and organizing recurring maintenance checks for the Building.
  • Debtor and Creditor Management.
  • Financial reporting in MYOB and liaising with the external Accountants at Year end.
  • General Ledger and Bank Reconciliations.
  • Processing BAS Statements quarterly, payroll, and annual reconciliations for Return to Work.
  • Maintenance of the Building and liaising with trades on a daily basis and managing a major fitout of the ground floor of the building and leasing of the property before the property was sold.


Finance and Administration Manager

Podpac Pty Ltd
06.2014 - 01.2017
  • Company Overview: Podpac Pty Ltd is a dynamic and innovative Australian company changing the way Nespresso OriginalLine machines are used. With its state-of-the-art production lines based in Beverley, with next generation pod technology and contract packing services. It was the first company to launch hot chocolate and flavoured coffee pods into the market under its brand name Podista. It also does contract packing for brands such as Cibo, Republica, Rio and Oxfam where they supplied their own coffee and Podpac turned it into a finished product.


  • Finance:
  • Financial reporting to Management and the Board of Directors and liaising with external accountants, lawyers for patents and banking Institutions for finance.
  • Managing insurance policies and liaising with brokers.
  • Processing BAS Statements monthly, superannuation payments quarterly and managing all statutory payroll requirements.
  • Purchasing of foreign exchange both USD and Euro to import the manufacturing facility from Spain to Australia, including the Pod manufacturing facility and Roasting Machine as well as purchasing packaging from China and raw materials from Italy and Spain.
  • Inventory control including review of inventory values and cost of sales, analysis, costing and managing stocktakes.
  • Month end processes such as bank reconciliations, general ledger journals, credit card reconciliations, travel expense reimbursements


  • Administration:
  • Management of a team of 3 including accounts payable, receivable and payroll.
  • Overseeing the management of freight requirements domestically and internationally and payment of shipping freight as well as road freight.
  • Working closely with the CEO, and Directors of the Business to implement new systems for greater efficiency in manufacturing and IT.
  • Liaising with New Zealand regarding warehousing and exporting of the coffee pod range into their Warehouse and sales into New Zealand.
  • Adhoc duties for the Managing Director and Board Members.



Finance and Administration Manager

Hallweld Bennett Pty Ltd and Construction Rigging Pty Ltd
01.2004 - 06.2014
  • Company Overview: Hallweld Bennett Pty Ltd was a medium sized engineering and manufacturing company with 30 employees, which was sold to three different purchasers in December 2012. I have assisted in selling the Business which was completed at the end of February 2014.


  • Marketing and Sales:
  • Development of Pricing for all products sold by the Company
  • Researching potential overseas target markets and products.
  • Maintaining and updating the Company Website with new projects and products and collecting statistics on hits.
  • Marketing mail outs and visiting clients to promote the range of products
  • Producing Sample mesh folders and distributing to Architecture Firms
  • Development of and maintaining a company database for potential target markets
  • Conducting SWOT analysis in the market and Business Plans for each unit of the business.
  • Development of sales and marketing aids
  • Assisting at Trade Shows
  • Booking Company travel and accommodation both interstate and internationally
  • Sales of wire mesh, architectural mesh, handrails, grating, expanded metal
  • Quotations for customers and projects


  • Finance and Administration:
  • Oversee the management of the administration team (3 people)
  • Assisting Senior Managers with reporting requirements in their areas including Sales Managers and the Managing Director.
  • Assisting with Human resource recruitment
  • Monthly and end of year General Ledger reconciliations of company accounts and analysis of reporting
  • Liaising with International manufacturers to import in grating, handrail systems, mesh etc from China and mixing and batching equipment from Italy.
  • Preparation and lodgement of compliance and statutory returns (PAYG, BAS, Workcover, Payroll Tax, Superannuation, ASIC)
  • Monitoring, reporting and analysis of financial performance for each Business Unit.
  • Inventory control including review of inventory values and cost of sales, analysis and costing.
  • Debt collection and debtor management
  • Monthly Invoice Finance Reconciliation for the bank
  • Maintaining Debtor Insurance with NCI
  • Budgeting and Forecasting for Sales


Joint Venture Accountant for Perth Office based in Adelaide

BHP International
01.2003 - 01.2004
  • I was in charge of the Perth Office Month end reporting and also looked after month end and daily accounting operations for Pilbara Gas and Newman Mines.
  • Maintained the fixed asset register
  • General Ledger and Bank Reconciliations using SAP
  • Reporting of Monthly results using Oracle
  • Preparation and analysis of financial performance, cash flow, and productivity
  • Contract

Financial Accountant

Welding Industries of Australia
01.1999 - 01.2002
  • Manage statutory account preparation and liaise with external auditors.
  • Assisting both internal and external auditors with information required in two audits and a company buyout by an American Company ITW
  • Preparation and analysis of financial performance, work in progress, cash flow, and productivity
  • Assisted with the preparation of the yearly budget and sales forecasts
  • Monthly reporting of sales figures to the General Manager and Sales Managers and providing commentary on the findings
  • General Ledger reconciliations
  • Overseeing Travel Expenditure for all States
  • Maintaining FBT for all States through the logbook system

Accounting Contracts in Dublin, Ireland

Deutsche Bank
01.2002 - 01.2002
  • I produced the Monthly bank reconciliations posting all transactions to the ledgers using SAP.
  • Preparation of month end and year end reporting.

Education

Bachelor of Commerce - Accounting Major

University of South Australia

Bachelor of International Business - Marketing, Asian Studies and Economics

Flinders University

Bachelor of Arts - Sociology and History

University of South Australia

Skills

  • Outlook
  • Word
  • Excel
  • PowerPoint
  • MS Teams
  • Sharepoint
  • Team Binder
  • Publisher
  • Access
  • Xero
  • MYOB
  • Tencia / Arrow Accounting Package
  • SAP
  • Oracle
  • BCI
  • Hubspot
  • Salesforce
  • Leadership and team building
  • Team player
  • Operations management
  • Problem resolution
  • Staff management

Hobbies and Interests

Netball, Travel, Football, Cricket, Cooking

Timeline

General Manager – Operations

Sustainable Infrastructure Systems Pty Ltd
08.2024 - Current

Finance and Administration Manager

Sustainable Infrastructure Systems Pty Ltd
11.2021 - 08.2024

Commercial Property and Finance Manager

K J Wetherall Properties Pty Ltd
01.2017 - 11.2021

Finance and Administration Manager

Podpac Pty Ltd
06.2014 - 01.2017

Finance and Administration Manager

Hallweld Bennett Pty Ltd and Construction Rigging Pty Ltd
01.2004 - 06.2014

Joint Venture Accountant for Perth Office based in Adelaide

BHP International
01.2003 - 01.2004

Accounting Contracts in Dublin, Ireland

Deutsche Bank
01.2002 - 01.2002

Financial Accountant

Welding Industries of Australia
01.1999 - 01.2002

Bachelor of International Business - Marketing, Asian Studies and Economics

Flinders University

Bachelor of Arts - Sociology and History

University of South Australia

Bachelor of Commerce - Accounting Major

University of South Australia

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Sophie Wetherall