Sophiya Shrestha
Forest Lake,Queensland
Summary
Highly motivated project officer with extensive experience in procurement, administration, and financial management. Proven ability to manage procurement processes, coordinate stakeholders, and ensure policy compliance. Strong communication, negotiation, and problem-solving skills. Proficient in using financial management systems and Microsoft Office Suite.
Overview
6
6
years of professional experience
Work History
Project Officer
Cyberloop
Brisbane, Queensland
01.2022 - Current
- Support the mining operation team with administration, logistics, and procurement
- Provide support to the CEO to manage calendars and appointments, schedule meetings and conferences, and arrange travel bookings.
- Help the team by quickly organizing travel plans, including detailed schedules and related expense claims.
- Prepare and organize reports, notes, letters, meeting documents, and presentations according to company policies.
- Generate and categorize project financial reports monthly for three active projects.
- Collect quotations and recommend decisions to higher management.
- Prepare and manage contracts with suppliers and resolve disputes.
- Record and manage travel arrangements, dates, and times for reimbursement with clients.
- Manage procurement requests, approvals, and invoice records.
- Ensure quality assurance by reviewing supplier invoices.
- Arrange training for directional drillers and maintain training records.
- Manage documents and records, including material requisitions, purchase orders, and invoices
- Prepare meeting minutes.
- Manage company assets in Snipe It and Excel.
- Coordinate with a different supplier for rental equipment and manage their record
- Create credit accounts with suppliers and maintain relationships with them.
- Manage logistic support.
- Handle Domestic and international shipments.
- Coordinate with internal departments and external suppliers daily.
- Improving and keeping track of team processes to make the services better.
Administration Officer
Capital Training Institute
10.2021 - 01.2022
- Provided administrative support, including managing records and coordinating logistics
- Assisted with financial processing and account management
- Ensured compliance with policies and procedures
- Assist the manager for procurement of training materials and equipment
- Handle rostering and class timing for Vetis program
- Communicating with students, teachers, and industry experts to ensure required human resources are available for the training program
- Develop strategies to help the organization grow the business in consultation with the RTO Manager
- Assist the Manager in developing procedures and systems to improve the efficiency of the planning, implementation, and management of contracts for trainers.
Training Coordinator
Site Skill Training
Brisbane, Queensland
07.2018 - 03.2021
- Coordinated the Vetis program for high school students, including marketing and budget forecasting
- Managed student records, training materials, and learning management system (LMS)
- Review and monitor training delivery as per the industry’s requirements
- Conducted audits for quality assurance and collaborated with cross-functional teams
- Prepared and presented monthly progress and financial reports
- Built relationships with clients, trainers, and students to ensure customer-focused outcomes
- Managed procurement, storage, and equipment required by the project
- Monitor student progress and funding claims regularly
- Develop and maintain effective student record management systems, which ensure the confidentiality of program participants and meet the requirements of the regulatory framework standards
- Develop strategies to grow the business for the training department in consultation with the RTO Manager
- Coordinate with training coordinators from different schools, RTOs, and students.
Education
Diploma in Procurement and Contracting -
University of Queensland
08.2024
Master in Business Administration (Executive) -
Kathmandu University School of Management
01.2016
Skills
- Procurement
- Administration
- Financial management
- Communication
- Negotiation
- Problem-solving
- Microsoft Office Suite
- Logistics
- Vendor management
- Contract management
- Quality assurance
- Training coordination
- Record management
- Supplier relationship management
- Coordination with internal departments and external suppliers
- Procedure and system development
- Learning management system (LMS)
- Quality assurance audits
- Customer relationship management
- Funding claims management
- Regulatory framework compliance
- Project Management
- Document Management
- Meeting facilitation
References
References available upon request.
Timeline
Project Officer
Cyberloop
01.2022 - Current
Administration Officer
Capital Training Institute
10.2021 - 01.2022
Training Coordinator
Site Skill Training
07.2018 - 03.2021
Diploma in Procurement and Contracting -
University of Queensland
Master in Business Administration (Executive) -
Kathmandu University School of Management
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