Summary
Overview
Work History
Education
References
Languages
Timeline
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Soula Giannopoulos

Soula Giannopoulos

Summary

I am a Professional Executive Assistant with over 20 years of experience in Professional Services, specifically within the construction, property, and government sectors. Highly organised, adaptable, and proactive, I excel in communicating confidently across all levels and handling sensitive matters with discretion. With over 11 years in my current role, I pride myself on my loyalty, commitment, and the long-term support I provide to executives and teams.

I believe in fostering a positive work culture wherever I go and actively participate in workplace events, always bringing enthusiasm and a personal touch—whether it’s sharing my Greek heritage or building meaningful connections. My background, personality, and genuine ability to connect with people are qualities that set me apart and make me an invaluable support to any team. I have a proven track record of building strong internal and external relationships, motivating teams, and delivering exceptional support to drive success.

Overview

28
28
years of professional experience

Work History

Executive Assistant

Landcom
03.2014 - Current
  • Provide dedicated executive support to the Executive General Manager and Development Directors, managing complex diaries, coordinating schedules, and optimizing travel itineraries to ensure seamless day-to-day operations.
  • Prepare high-quality reports, PowerPoint presentations, and project documentation to support internal meetings, external conferences, and decision-making processes.
  • Serve as a key liaison between departments and stakeholders, facilitating clear communication and aligning priorities across the business.
  • Organise company events, team-building activities, and monthly meetings to foster a positive, collaborative work environment and boost team morale.
  • Manage confidential and sensitive information with discretion and professionalism, ensuring compliance with company policies.
  • Support recruitment and onboarding processes, facilitating interviews and providing a smooth transition for new team members.
  • Proactively identify areas for operational improvement, ensuring executives can focus on strategic priorities.

Personal Assistant to Chief Executive Officer

JCDecaux Australia Pty Ltd
10.2009 - 03.2014
  • Provided exceptional support to the CEO, managing intricate diaries, coordinating travel across domestic and international locations, and prioritizing daily activities to optimise productivity.
  • Anticipated the executive's needs, delivering solutions proactively and ensuring all tasks and deadlines were met with precision.
  • Streamlined executive communication by handling email correspondence, screening calls, and liaising with internal and external stakeholders.
  • Organised high-profile meetings, including agenda preparation, minute-taking, and actionable follow-ups to ensure clarity and momentum.
  • Initiated team-building events that strengthened collaboration and enhanced workplace culture.

Personal Assistant to Commercial Manager, Procurement

St Hilliers Contracting Pty Limited
07.2000 - 05.2009
  • Delivered tailored support to the Commercial Manager, overseeing diary management, scheduling, and coordination of procurement-related activities.
  • Assisted in procurement documentation, contract tracking, and ensuring timelines were met for key commercial projects.
  • Facilitated efficient communication with vendors and internal teams to streamline procurement processes.

Construction Secretary & PA to Manager Estimating Construction & Estimating Departments

St Hilliers
07.2000 - 06.2005
  • Provided comprehensive administrative support to both the Construction and Estimating Managers, ensuring efficient departmental operations.
  • Assisted construction teams with document preparation, meeting coordination, and project updates to maintain workflow consistency.
  • Managed schedules, travel arrangements, and correspondence to support key project deadlines.

Personal Assistant to General Manager

Westfield Developments & Asset Management
04.1999 - 07.2000
  • Supported the General Manager and the Developments Division with high-level administrative support, managing calendars, travel arrangements, and stakeholder meetings.
  • Assisted in preparing project documentation and ensuring alignment with key business objectives.
  • Maintained clear lines of communication across teams to facilitate project progress and departmental coordination

Personal Assistant to General Manager

BHP - Tubemakers Piping Systems
04.1997 - 04.1999
  • Provided executive-level support to the General Manager, overseeing schedules, travel arrangements, and meeting coordination.
  • Ensured efficient handling of sensitive information, maintaining the highest standards of confidentiality and professionalism.
  • Supported project workflows by preparing reports, managing correspondence, and facilitating communication with internal teams and external partners.

Education

Information Processing Course, -

ASCII Computer Training Centre

Secretarial Course -

Petersham College of Tafe

Diploma of Management, Certificate IV in Business -

Human Resources Development
10.2013

High School Certificate -

Canterbury Girls High School
Canterbury, NSW
01.1989

References

Available upon request

Languages

Greek
Native or Bilingual

Timeline

Executive Assistant

Landcom
03.2014 - Current

Personal Assistant to Chief Executive Officer

JCDecaux Australia Pty Ltd
10.2009 - 03.2014

Personal Assistant to Commercial Manager, Procurement

St Hilliers Contracting Pty Limited
07.2000 - 05.2009

Construction Secretary & PA to Manager Estimating Construction & Estimating Departments

St Hilliers
07.2000 - 06.2005

Personal Assistant to General Manager

Westfield Developments & Asset Management
04.1999 - 07.2000

Personal Assistant to General Manager

BHP - Tubemakers Piping Systems
04.1997 - 04.1999

Information Processing Course, -

ASCII Computer Training Centre

Secretarial Course -

Petersham College of Tafe

Diploma of Management, Certificate IV in Business -

Human Resources Development

High School Certificate -

Canterbury Girls High School

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