Stacey Kucharski
Midland,WA
Summary
Self-motivated and determined administrator with an excellent phone manner, friendly & polite disposition, extensive experience in customer service and experience on site. Able to work well both autonomously and within a team, handles pressure and time sensitive tasks with ease, fast learner and eager to learn new skills. Possesses a high attention to detail & thrives on producing high quality work.
Overview
11
11
years of professional experience
Work History
Site Administration Team Leader
Bis Industries
01.2023 - Current
- Managed a team of 3 other administrators.
- Daily client reporting on haulage figures.
- Flights, accommodation, payroll, rostering, mobilising, purchasing and finance duties.
- Managing high volume inbox, attending to employee and client queries and issues.
- Trained new team members on site policies and procedures.
- Resolved issues among team members to keep employees on task.
Site Administrator
Bis Indsutries
11.2020 - 01.2023
- Data entry and distribution of the daily haulage reports to the client and adhering to strict deadlines.
- Processing flights, accommodation, rostering and payroll for ~200 employees.
- Mobilising new employees to site.
- Maintained personnel records and updated internal databases to support document management.
- Raising purchase orders, reconciling the unreceipted and unvouchered reports.
- EOM invoicing to the client.
- Fuel processing and reconciliation.
- PPE & stationery ordering.
- Assisting the training and operations departments with ad-hoc duties.
- Managing priorities in a high pressure environment.
Workshop Administrator/Site Admin Support
Bis Industries
11.2019 - 11.2020
- Creating, editing, closing, scanning and attaching work order requests using JDEdwards.
- Payroll data entry, processing timesheets, reconciling payroll.
- Updating safety KPI register, entering Hazard reports & STOP cards into Bis online portal.
- Updating rim register, distributing weekly tyre reports & monthly tyre stocktake report.
- Uploading prime mover cab footage.
- Raising, sending, amending and receipting purchase orders.
- Weekly and End of Month fuel reconciliation & distributing reports.
- Processing site access and travel/accommodation requests for staff and visitors.
- Data entry for daily ore haulage figures & distributing reports.
- Greeting visitors and new starters, assisting with training, inductions, and making them feel welcome.
- Providing leave coverage for admin at both Murrin and Granny Smith operations.
- Ad-hoc duties as requested by managers and supervisors.
Administrator
Bis Industries
09.2018 - 11.2019
- First pillar of support for Operations & Regional Managers, providing assistance to the Perth administration team via a shared inbox.
- Responsible for the administration of multiple sites.
- Entering daily ore haulage data into OSCAR, distributing the daily haulage reports to clients via COGNOS as per the deadline.
- Raising, amending, receipting purchase orders via JDEdwards.
- Mobilising new starters, booking medicals & LABDAS testing, sending site access paperwork, ordering uniforms, organising inductions.
- Updating the roster, payroll, safety KPI, and monthly purchasing spreadsheets.
- Greeting all visitors, handling queries and directing them to the relevant personnel in a friendly and professional manner.
- Updating physical and electronic archives, scanning, filing.
- End of month processes, petty cash handling, banking duties, payroll, other ad-hoc duties.
- General administrative tasks such as stationery orders, keeping the office, kitchen and storeroom tidy.
- Booking workshop inspections and electrical test/tags, bins emptied and sumps drained.
- Completing time sensitive tasks for managers, prioritising.
Administration Assistant
Topdrill Mineral & Water Exploration
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Recorded expenses and maintained accounting records in MYOB.
- Resume screening.
Customer Service Roles
Various
01.2013 - 12.2018
- Worked in various customer service settings throughout this time including as a team member at Nandos, McDonalds and the Palace Hotel. Also employed as a shift supervisor at Kidz n Co indoor playground and cafe.
Education
High School Diploma -
Eastern Goldfields College
Kalgoorlie12.2016
High School Diploma -
John Paul College
Kalgoorlie2014
Skills
- Travel Coordination
- Spreadsheet Tracking
- Customer Relations and Communications
- Account Reconciliation
- Safety Conscious
- Prioritising
- WA C Class License
Timeline
Site Administration Team Leader
Bis Industries
01.2023 - Current
Site Administrator
Bis Indsutries
11.2020 - 01.2023
Workshop Administrator/Site Admin Support
Bis Industries
11.2019 - 11.2020
Administrator
Bis Industries
09.2018 - 11.2019
Customer Service Roles
Various
01.2013 - 12.2018
Administration Assistant
Topdrill Mineral & Water Exploration
High School Diploma -
Eastern Goldfields College
High School Diploma -
John Paul College
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