Overview
Work History
Education
Skills
References
Timeline
Generic

Stacy Grgich

East Victoria Park,WA

Overview

12
12
years of professional experience

Work History

People & Culture Partner

Early Start Australia
08.2020 - Current
  • Develop an effective culture that rewards high performance; Define organisational architecture in structure, recruitment, retention, rewards processes and people; partnering with managers to align their areas with overall organisational development strategies; Develop workforce retention strategies; Monitor the performance development system that includes KPIs and behavioural attributes aligned to shared values; Oversee implementation of a remuneration system and structure that reflects the organisational needs; Review current recruitment practices and design strategies for the organisation to attract, retain and develop a workforce for the future; Create an effective learning and development program; Where appropriate, develop or coordinate change programs; Ensure implementation of effective talent identification and succession planning processes; Contribute to and administer recognition and reward schemes; Demonstrate and deliver a ‘hands on’ approach when providing service and advice to executives, managers and staff; Provide expert HR advice to managers and staff on all matters of recruitment, performance management, employee relations, policies and procedures; Work with the executive to build the organisational capacity to embrace and capitalise on change by translating the vision into specific expectations for people, and assist managers to deliver change; Review current human resource information systems to ensure optimisation of technology; Identify the need for any cultural change and develop cultural management initiatives that embed a customer centric service model; Review, recommend and implement recruitment processes to maximise current recruitment technology; Partner with managers and staff to ensure staff receive education and training aligned to organisation strategy direction; Drive the desired culture to meet the organisation’s business needs; Provide executive and managers with appropriate advice to ensure performance/discipline issues are handled in a fair and equitable manner that comply with industrial legislation; Support of HR due diligence and integration activities, including providing project management support on multiple concurrent acquisitions, Leading the due diligence and final report of acquisitions; Identify, track and monitor risks of acquisitions; and Work with Finance and Operations to conduct employee related data analysis (e
  • G
  • Headcount, salary, benefits, etc.).

HR Advisor

Davis Contracting
10.2019 - 08.2020
  • Support the development and implementation of HR initiatives and systems; Ensure compliance with all relevant procedures and processes regarding the new setup of policies and procedures; Identify industrial instruments relevant to prospective and continuing clients labour requirements; Lead the review, development, management and administration of HR systems, processes and procedures; Work with the Executive Management Team to recruit staff with an appropriate panel selection; Contribute to the improvement of recruitment and mobilisation processes; Draft and issue contracts of employment; Develop and maintain all company policies and procedures; Manage staff events to develop wellness and community; Co-ordinate all areas of employee training and development; Manage rosters and non-attendance to work processes; Ensure all HR legislation and standards are met; Support Management with preparation and delivery of tender and project proposals; Process weekly payroll; and Utilise internal/external support for any clarification required in relation to modern policies and procedures.

HR Officer

HelpingMinds
03.2018 - 10.2019
  • Provide advice and assistance to staff and management on employment standards and legislation such as HelpingMinds Staff Agreement, Industrial Relations, HR policies and procedures; Coach and support Line Managers in all aspects of performance management including best practice around conducting staff performance reviews, attending probation review meetings as an impartial third party; Coordinate the probation and annual review processes including documenting and filing minutes and other notes to file where appropriate; Coordinate duties of the HR Administrator and provide any required support and guidance, when needed; Attend important disciplinary or grievance meetings as an impartial third party, documenting and filing minutes and other notes to file where appropriate, advising on process as required; Recruitment, selection and induction of new employees, volunteers and students including but not limited to;
  • Advertising of vacant positions, shortlisting, scheduling of interviews, preparation of interview questions and carrying out reference checks;
  • Ensuring proper candidate care and professional communications with job candidates, responding to queries and notifying those that have been unsuccessful;
  • Preparation of employment contracts and relevant employment documentation, ensuring paperwork is sent out prior to commencement date;
  • Liaise with IT to ensure new starter IT permissions are in place prior to commencement date;
  • Coordination of monthly organisational induction for new staff, students and volunteers including preparation of induction packs;
  • Conduct safety induction and training fostering a culture of safety
  • Ensure human resources records such as employment documentation, recruitment records, staff performance records and credentials are up to date and stored securely on both electronically and hard copy personnel files; Coordinate probation and annual review process and provide management with advice about current best practice around conducting staff performance reviews; Ensure that accurate job descriptions are in place with adequate staff access, provide advice and assistance with writing job descriptions, as required; Prepare termination documentation including acceptance letters, carry out exit interviews and liaise with IT to disable staff IT access; Provide CEO with monthly turnover reports; Advise management and line managers on the development and education of staff, and counsel staff on relevant development options; Liaise with training providers and conferences/event’s organisers to support staff education and training; Liaise with and advise employees and line managers on specific education/training programs for carers, volunteers, the sector and the community about carer issues; Conduct staff training needs analysis and validate it with HelpingMinds strategic objectives to determine staff training needs; Co-ordinate and schedule training and development and if necessary, modify objectives, methods and course deliverables to incorporate changes to improve learning outcomes; Evaluate training effectiveness and skills uptake for all participants and report on this; Liaise with the organisation’s EAP provider to ensure quality of service for HelpingMinds Staff; Continuous improvement of Human Resources policies, procedures, and practices; and Take lead on HR projects and other duties as required.

HR Officer

Black Swan Health Limited
09.2017 - 03.2018
  • Employment contract management; policies; undertaking end to end recruitment; in accordance with policy and procedure which conforms to current legislation and regulation; Provide induction and orientation to all new employees; Ensure compliance of all process within Human Resources; Undertake all HR general administration functions including the production of letters and other correspondence as required as well as confidential filing, photocopying and preparation of employee files; Provide advice to Black Swan Health Ltd staff on relevant IR and OSH issues; Comply with all contractual, statutory and organisational obligations, deliverables and / or performance indicators as relevant to portfolios / key responsibilities; Explore opportunities within Human Resources; Abide by the OSH Policy and Procedure and legislation; Work with other staff members, as appropriate; Participate in ongoing Quality Improvement activities; The implementation of a new training matrix and the coordination of all training required for current employees; and Other duties, as directed by the Chief Finance Officer.

Recruitment Advisor

Civmec Construction and Engineering
12.2016 - 09.2017
  • Conduct all aspects of recruitment, selection and appointment of personnel with 100% compliance to formal recruitment process; Lead recruitment activities (wages or staff) to meet business needs; Review medical determinations and elevate medium/high risk results for Safety/Project Managers review; Support onboarding activity including collection of new starter documents and induction booking, as required; Maintain recruitment database ensuring accurate records are kept both electronically and in hard copy formats, as required; Support visa management process for overseas applicants in conjunction with immigration agency representatives; Providing advice and support to manager leveraging best practice and leading-edge tools to facilitate manager learning around recruitment practices; Liaise with internal staff, management and external clients on recruitment requirements and develop role appropriate sourcing strategies; Understanding of EEO and legislation impacting recruitment process to ensure assigned projects are compliant in legislative and corporate responsibilities; Ensure company policies and procedures are always adhered to; Perform other general duties that may be necessary to suit operational requirements as directed; Maintain company standards for Quality Assurance purposes; Present neat documentation, correspondence and records, as requested; Provide accurate daily, weekly and monthly reports as directed; Accurate and timely ERMS entry of personnel, as required; 100% compliance of document collection and document saving protocols; Site visits (4 per calendar year); Manage an acceptable level of talent pooled, pre-qualified candidates for future business needs; Support the business engagement of indigenous candidates; Maintain an average of 3.0 or better in employee quarterly satisfaction surveys; and Perform other general duties that may be necessary to suit operational requirements, as directed.

Employee Relations Officer

CB&I and Kentz Joint Venture (26:9 roster to Barrow Island)
01.2015 - 12.2016
  • Be the first point of contact for all ER related queries and provide consistent advice to all CKJV personnel, via the ER hotline; Manage the ER email inbox and distribute emails to all relevant stakeholders, where required; Check eligibility and process outstanding ER administrative tasks, such as leave/one off R&R change applications, change of wages, voluntary redundancies and change of personal details; Task allocate to all members of the ER team; Ensure that the relevant ER databases are up to date, accurate and comply with legislation; Record minutes of current investigations and provide feedback to the ER advisor, where required; Hold a strong understanding of payroll, travel and roster activities to ensure support to all parties; Provide ER support to project management and supervisory staff in the execution of their responsibilities; Development, implementation and compliance of CKJV’s policies and procedures; Liaise with the client (KJV), subcontractor companies, payroll, travel and accommodation teams to provide the necessary function with timely and accurate employee information; Run and manage the weekly ER reporting i.e
  • Staff turnover, internet usage and absentee reports; Processing a large volume of staff demobilisations; distributing demobilisation letters, liaising with senior leadership, performing exit interviews and updating all required back office systems; Hold a strong knowledge of the Fair Work Act; Interpretation of both CB&I and Kentz Enterprise Agreements; Provide R&R coverage to the ER Advisor in their absence; Show high regard for personal safety and the safety of others; and Participate in and actively promote an Incident and Injury Free (IIF) culture.

Recruitment Advisor

CB&I and Kentz Joint Venture (Perth CBD)
01.2013 - 01.2015
  • Work closely with Hiring Managers to identify key entry level positions to use as a base point to hire future talent; Provide an end to end recruitment process for the CKJV for blue and white collar positions utilising both the company recruitment system and ERMS; Pro-actively source candidates via innovative recruitment methods i.e
  • Database talent; Ensuring the recruitment database and spreadsheets are kept updated and maintained; Formatting CVs, phone screening, performing reference checks, arranging medicals, book training, and collating candidate information for client approval and auditing purposes; Scheduling and conducting candidate interviews; Ensure correct procedures are followed when employing international applicants with 457 and 417 visas; Liaise with candidate to gather necessary documentation in order to obtain client approval; Assist candidates with online applications in both NGA and ERMS; Ensure effective use of the system for candidate management and metrics reporting; Assist new starters with general on boarding queries regarding accommodation, training, taxi vouchers, timesheets, PPE etc; Greet new starters and introduce to managers and co-workers; Check flight and bed availability and schedule new starter flights to site via the ERMS system; Liaise with internal departments including international mobility, travel, accommodation, IT, finance and payroll to make arrangements for candidates; Assist the recruitment team with general administrative tasks including but not limited to stationery orders, auditing files and adhoc reports; and Receptionist duties.

Recruitment Mobilisation and Travel Coordinator

Decmil Australia
09.2012 - 12.2012
  • Point of contact for all subcontractor companies hiring for the Jimblebar Expansion project, Warrawandu Village; Liaising with site staff and subcontractor companies to ensure smooth entry and exit from sites, also including any travel changes; Performing reference checks, arranging medicals, book training, and collating candidate information for client approval and auditing purposes; Booking accommodation for all hired subcontractors; Completion of relevant site-specific paperwork for all clients; Booking and updating site specific inductions; Monitoring of subcontractor licenses/tickets due to expire to ensure validity is kept at all times for site access; Submit subcontractor applications to BHP using the ERMS system; Action ERMS rejections and approvals; Data entry into the Intuition (INX) database; The proficient use of DECnet online; Maintain all hard copy candidate files and audit files, when required; Assist blue and white collar recruiters with candidate sourcing, where necessary; Assist with high levels of new candidates and ‘keep them warm’ with regular updates via email correspondence and telephone; and Networking with other subcontractor companies within the construction industry to obtain a large clientele base.

Recruitment Administrator

Leighton Contractors Pty Ltd
08.2011 - 09.2012
  • Updating and maintaining the recruitment database - PageUp People; Interviewing and screening potential blue and white collar employees; Collating and filing applicant records maintaining appropriate confidentiality; Call past employers for reference and background checks; Take all incoming candidate calls; Liaise closely with the Recruitment Advisors; Process orders for all personal protective equipment and uniform for new candidates; Coordinating professional document control systems for all recruitment documentation; Submit Candidate applications to Chevron using the ERMS system; Action ERMS rejections and approvals; Book Kinetic medicals online and request bookings with Leighton Contractors medical centre; To assist and train all new recruitment administration staff; Maintain and build rapport with all candidates; and Maintain recruitment spreadsheets.

Education

Diploma in Human Resources Management -

Standard Mental Health First Aid -

06.2019

Certificate IV in Human Resources -

05.2019

Skills

  • Microsoft Office; Word, Excel, Outlook, PowerPoint, Teams, Yammer, SharePoint, OneDrive, Visio, Customer Voice, Stream
  • Enable (ERMS)
  • PageUp People
  • NGA (E-Recruit)
  • IDocs
  • Lotus Notes
  • Peoplesoft
  • CSC Australia
  • Skedda
  • Decnet
  • INX/Intuition
  • INX/Inflight
  • ELMO
  • Corporate Travel Management (CTM)

References

Available upon request

Timeline

People & Culture Partner

Early Start Australia
08.2020 - Current

HR Advisor

Davis Contracting
10.2019 - 08.2020

HR Officer

HelpingMinds
03.2018 - 10.2019

HR Officer

Black Swan Health Limited
09.2017 - 03.2018

Recruitment Advisor

Civmec Construction and Engineering
12.2016 - 09.2017

Employee Relations Officer

CB&I and Kentz Joint Venture (26:9 roster to Barrow Island)
01.2015 - 12.2016

Recruitment Advisor

CB&I and Kentz Joint Venture (Perth CBD)
01.2013 - 01.2015

Recruitment Mobilisation and Travel Coordinator

Decmil Australia
09.2012 - 12.2012

Recruitment Administrator

Leighton Contractors Pty Ltd
08.2011 - 09.2012

Diploma in Human Resources Management -

Standard Mental Health First Aid -

Certificate IV in Human Resources -

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Stacy Grgich