Stanford Machingura
Unit 2 77 Kurrajong Avenue, Leeton,NSW
Summary
Driven and decisive Human Resources Specialist offering 8+ years of experience managing human resources teams to deliver compliance, personnel communication and workforce programs. Flexible and focused with expertise in recruitment and retention, mediation, staff training and development and complex problem resolution. Develops and implements HR strategies and initiatives aligned with overall business strategy.
Overview
8
8
years of professional experience
Work History
Maintenance Officer
Southern Cross Care
Leeton
05.2023 - Current
- Inspected completed work to assess quality and identify skill gaps.
- Implemented onsite safety protocols and procedures and properly trained team members on prevention measures.
- Coordinated efficient maintenance schedules to keep systems running at peak levels.
- Established and enforced clear safety policies to protect workers from injury.
- Prepared and planned worksites to help jobs run smoothly.
- Filled out work orders, repair logs and maintenance plans to document work completed.
- Reported project progress, site problems and labor status to supervisors.
- Determined schedules, sequences and assignments for work activities, based on priority, quantity of equipment and personnel skill.
- Kept records of parts and equipment used in projects to update inventory.
- Maintained optimal supply levels to meet expected demands without overreaching budget targets.
- Oversaw workforce schedules and allocated resources in order to achieve project goals.
- Monitored vendors and contractors work to see if they are meeting service levels agreement
- Conducted facility inspections to identify and minimize risks
- Supervised preventive maintenance projects, employee tasks and performance and adherence to safety standards.
- Put in place clear processes for repairs, system updates and building enhancements.
- Set and managed policies covering building systems operation and maintenance.
- Directed bidding and selection processes to find external contractors for specialized projects.
- Contacted vendors to procure equipment and tools to meet organizational demands.
- Communicated with distributors to acquire necessary equipment for the facility.
Human Resources Business Partner
Zimbabwe National Roads Administration
Harare, Zimbabwe
07.2021 - 09.2022
- Up to 30 September 2022, (Staff compliment of 860)
- Environmental Management Agency (EMA) –
- Analyzed workforce key performance indicators to achieve business objectives, coaching leadership on implementing corrective actions.
- Conducted employee relations investigations into safety complaints, allegations of harassment and civil rights issues.
- Served as link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
- Drove changes to different areas of operations to align company with HR strategies.
- Conducted new employee orientation to introduce employees to policies, culture and objectives.
- Met with current and leaving employees to conduct surveys and determine areas in need of improvement.
- Oversaw recruitment, interviewing, hiring and onboarding of new company staff.
- Oversaw staffing needs, performance reviews, staff development and training procedures and coaching initiatives.
- Advised leadership and personnel on driving HR policies, union negotiations and business strategy implementation.
- Administered human resources plans and procedures company-wide to guide both management and employees.
- Managed employee engagement and communication activities, guiding employee safety and workers' compensation activities.
- Maintained compliance with state and federal employment laws and regulations.
- Worked with business leaders to evaluate and optimize human resources policies.
- Oversaw overall talent acquisition and interview, selection and termination processes in terms of project-related labor and budget needs.
- Diagnosed potential personnel issues to create action plans to eliminate complications.
- Identified staff vacancies to quickly recruit, interview and select applicants to fill positions.
- Implemented innovative employee incentive program to increase staff productivity.
- Increased employee base by 25% to meet changing staffing needs.
- Developed employee orientation and training programs for new hires.
- Liaised between management and employees by relaying work information, adjustments and grievances.
- Managed compensation, insurance and vacation days within employee benefits programs.
- Scheduled meetings with employees to address concerns and grievances.
- Researched industry trends to inform compensation and performance strategies.
- Assisted in employee recruitment, hiring and interview processes.
- Handled employee discipline and termination to address policy infractions.
- Conducted employee performance reviews and implemented corrective actions to increase productivity.
- Prepared presentations to company executives regarding employee performance and retention trends.
- Launched wellness plans to reduce stress, boost morale and increase productivity.
- Created and implemented employee retention strategies.
- Suggested promotions and wage increases according to employee performance.
- Helped with employee transfers and referrals.
- Reported on workplace health and safety compliance to superiors.
- Negotiated collective bargaining agreements with labor unions by highlighting company profit and operational outcomes.
- Launched innovative incentive program to achieve low turnover rate in highly competitive market.
- Organized employee directories and updated individual contact information.
- Scheduled random drug testing for employees to diminish regularity risks.
- Created staff teams based on employee strengths and made adjustments to promote overall productivity.
Human Resources Business Partner
Environmental Management Agency
Harare, Zimbabwe
01.2020 - 07.2021
- Up to July 2021 (Staff Complement of 545)
- Leading the communication and marketing plans that, process that support the unveiling of personnel policies
- Implementing and interpret are within HR management's purview to ensure that the company's policies reflect sound business principles
- Recommending the change in policy development to ensure alignment with business vision and best practices
- Providing leadership training on how to interpret personnel policies
- Leading the implementation of HR systems and procedures
- Maintenance of accurate staff records
- Reviewing filing systems to keep up with trends and improve efficiency
- Personnel records administration
- Initiating and implementing support strategies designed to motivate staff
- Ensuring employee performance will be linked to reward through a robust performance management system supported by an internal equity programme
- Integrating staff productivity measures into department’s performance to ensure the organization achieves objectives
- Monitoring employee performance by analyzing performance appraisals/ contracts
- Ensuring that the process is done in an objective, fair and transparent manner
- Giving input in crafting of performance contracts
- Supporting and assisting both the line managers and the individual in cases of underperformance
- Providing guidelines and documentation needed to ensure successful implementation of the Performance Management Systems
- Providing advice and clarification in facilitating the process and conduct performance audits to ensure successful implementation of the system
- Conducting surveys to gauge employee engagement, satisfaction, moral etc
- Leading the separation process by ensuring exit interviews are conducted and make appropriate recommendations
- Developing and inculcating the combination of workplace culture and workplace policy that support the organizational structure, growth and strategy
- Managing employment contracts by ensuring renewals are done on time, terminations are done according to the HR policy and the Labour legislation
- Conducting HR visits as a way of facilitating a communication channel and keeping abreast with employee issues
- Analyzed workforce key performance indicators to achieve business objectives, coaching leadership on implementing corrective actions.
- Conducted employee relations investigations into safety complaints, allegations of harassment and civil rights issues.
- Served as link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
- Drove changes to different areas of operations to align company with HR strategies.
- Conducted new employee orientation to introduce employees to policies, culture and objectives.
- Met with current and leaving employees to conduct surveys and determine areas in need of improvement.
- Oversaw recruitment, interviewing, hiring and onboarding of new company staff.
- Oversaw staffing needs, performance reviews, staff development and training procedures and coaching initiatives.
- Advised leadership and personnel on driving HR policies, union negotiations and business strategy implementation.
- Managed employee engagement and communication activities, guiding employee safety and workers' compensation activities.
- Maintained compliance with state and federal employment laws and regulations.
- Worked with business leaders to evaluate and optimize human resources policies.
- Oversaw overall talent acquisition and interview, selection and termination processes in terms of project-related labor and budget needs.
- Diagnosed potential personnel issues to create action plans to eliminate complications.
- Assisted in employee recruitment, hiring and interview processes.
- Handled employee discipline and termination to address policy infractions.
- Conducted employee performance reviews and implemented corrective actions to increase productivity.
- Prepared presentations to company executives regarding employee performance and retention trends.
- Aligned HR policies with federal and local regulations.
- Launched wellness plans to reduce stress, boost morale and increase productivity.
- Reported on workplace health and safety compliance to superiors.
- Negotiated collective bargaining agreements with labor unions by highlighting company profit and operational outcomes.
- Created staff teams based on employee strengths and made adjustments to promote overall productivity.
- Organized employee directories and updated individual contact information.
- Launched innovative incentive program to achieve low turnover rate in highly competitive market.
- Scheduled random drug testing for employees to diminish regularity risks.
Human Resources Business Partner
African Chrome Fields
Midlands -Gweru, Zimbabwe
09.2015 - 12.2019
- (Staff compliment of 1400), Visiting sick employees to motivate them and to ensure a level a social responsibility to all staff
- Ensured that workers committee is in place to create a platform for all employees to address their grievances
- Facilitated site visits and ensure that working environment is clean throughout the organization
- Processing or monitoring the payment of employee benefits e.g
- Staff loan, school fees
- Communicated death notices of an employee to all staff
- Implemented strategies and policies that will reward and compensate employees accordingly and also in line with their performance to ensure they retain capable personnel
- Participating in compensation surveys to ascertain how the company fares against other players in the industry so as to compensate fairly and achieve the benefits of proper compensation
- Participated in the company remuneration committee as a functional responsibility
- Ensured that the proper Job Evaluation process has been done frequently to ensure that jobs are correctly graded and employees are remunerated in tandem with respective grades
- Ensured statutory payments are paid by the set timelines so as to avoid any shortfalls in statutory requirements
- Acted as the Reward interface for all Human resources system changes affecting reward
- Conducted scenario analysis -compa- ratios
- Staff costs modelling
- Organizing, coordinating and managing appropriate methods, procedures, and activities of the entire payroll functions and ensure required resources are made available
- Ensured that the required standard of payroll processing is procedurally adhered to
- Analyzed, evaluated and continuously improved the methods and procedures of payroll functions
- Ensuring that our staff members, (customers) are offered exceptional and excellent customer service and all payroll related queries are resolved promptly
- Ensured that payrolls are processed accurately, timeous and in a compliant manner
- Checked the overall payrolls after processing and before pay-out, at the end of every month
- Ensured all payrolls plus the executive payroll, balance, before posting them to the finance books of the company
- Resolved queries escalated by subordinates
- Set strict control measures that prevents loses to the organization
- Oversaw compliance with statutory regulations in relations to the payroll and ensure all statutory payments are made on time to avoid penalties
- Provided for request made by the HR and Admin Director on issues pertaining to salaries and other related benefits as and when required
- Liaised with external customers on payroll related issues
- Oversaw completion and submission of Group Life insurance claim forms to insurance broker
- Ensured ITF 16 reports required by Zimbabwe Revenue Authority are submitted before deadline to avoid penalties levied by ZIMRA
- Ensured the payroll Year-end and Year-start procedures are implemented
- Provided reward consulting advice to the Agency in the form of reward levels and structures at time of appointment, annual reward reviews, interim reviews, and general reward assistance
- Undertook periodic remuneration surveys to assess market positioning for the business
- Prepared the Human Resources system for the annual review based on the mandate approved by the Remuneration Committees
- Coordinated the annual bonus process and works with business units to ensure that all bonus awards are decided upon in line with the guidelines, approved and uploaded on time
- Prepared a comprehensive review of the actual increases and bonuses for review and approval by the senior management and Remuneration Committee
- Conducted Human resources and Business training on Reward and Benefits
- Ensuring that all payroll submissions are made on time and in the correct format
- Managing payroll controls and practices to ensure ongoing governance
- Administering monthly self-audit processes in order to improve service offering and governance
- Addressing Audit findings immediately
- Managing people costs with Head of Human Capital and Line managers
- Reporting monthly on actual versus budgeted headcount, actual versus budgeted people costs; actual versus budgeted overtime, leave balances (budgets)
- Building plans with line managers to manage people costs
- Supporting in building a culture of fairness and transparency in all reward processes
- Assisting with change management related to Reward projects and interventions
- Leading specific Remuneration and Policy projects in order to create new products or enhances existing ones in line
- Payroll management and reconciliations
- Employee benefits administration
- Salary and benefits survey
- Payroll budgets
- Subordinates’ performance appraisals
- Reporting on HR Metrics
- Rewards management designs
- Payroll audits and head count management
- Statutory returns management
- Ensured the Safety, Health and wellbeing of all employees in line with legislation
- Kept up with changes in legislation
- Carried out regular inspections to ensure that policy is being implemented
- Produced reports that recommend improvement of SHEQ
- Led in-house training on SHEQ
- Analyzed workforce key performance indicators to achieve business objectives, coaching leadership on implementing corrective actions.
- Conducted employee relations investigations into safety complaints, allegations of harassment and civil rights issues.
- Served as link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
- Drove changes to different areas of operations to align company with HR strategies.
Payroll Officer
ZIMASCO (Pvt) Ltd
Kwekwe, Zimbabwe
06.2015 - 09.2015
- Up to September 2015 (1500 Staff Compliment)
- Generated relevant paperwork and payroll reports.
- Calculated overtime, vacation sick hours and other categories of time.
- Managed payroll for temporary, hourly and salaried employees.
- Utilized payroll systems to manage personnel payroll and administered employee benefits.
- Assisted with audits by preparing accounts and providing information.
- Entered corrected records into payroll system and added additional adjustments as required.
- Prepared physical checks for employees and check stubs for those receiving direct deposits of funds.
- Confirmed attendance, hours worked and pay rates to properly post information in appropriate records.
- Processed and issued paychecks and earnings statements.
- Maintained up-to-date payroll records by recording employee exemptions, transfers and resignations.
- Prepared and balanced end-of-period reports and reconciled payroll issues.
- Processed new employee paperwork and entered information into payroll system.
- Managed payroll and time and attendance systems.
- Responded to employee inquiries regarding payroll and timekeeping.
- Tracked employee vacation, personal and sick leave earnings and use.
- Reconciled payroll discrepancies by reviewing time sheets, production charts and wage tables.
- Trained new employees on company timekeeping systems.
- Kept informed on tax law changes that applied to payroll process.
- Prepared end-of-period payroll tax returns.
- Accurately processed data, validation and transmission for weekly, semi-monthly and sales payrolls.
- Compiled statistics, statements and reports on pay and benefits to submit to department heads.
- Posted work hours completed to files to properly bill clients.
- Verified past employment of candidate hires.
- Provided pay-related information to employees and managers on benefit plans, tax issues and collective bargaining provisions.
- Coordinated special programs and donation drives involving payroll deductions.
- Responded to requests for information as company expert on payroll operations.
- Updated and reconciled retirement, tax and health care accounts.
- Kept operations in compliance with requirements by applying knowledge of applicable regulations, legal statutes and tax code information.
Education
Diploma in Payroll Management -
Institute of Payroll & Tax Administration
Harare, Zimbabwe01.2018
Bachelor of Science - Business Management & Entreprenuership
Chinhoyi University of Technology
Entrepreneurshipbabwe06.2015
Associate of Science - ISO45001:2018, ISO14001:2015, ISO9001:2015
Bindura University of Science Education
Bindura, ZimbabweSkills
- Contract Negotiations
- Property Maintenance
- Facilities Management
- Health and Safety Compliance
- Budget Preparation
- Relationship Building
- Schedule Preparation
- Supply Requisition
- Vendor Relationship Management
- Maintenance Planning
- Standards Conformance
- Employee Motivation
- Adaptability and Flexibility
- Data Entry and Analysis
- Dependable and Consistent
- Tools and Equipment Maintenance
- Policy and Procedure Writing
- Inventory Oversight
- Analytical and Critical Thinking
- Customer Relations
- Corrective Action Implementation
- Personnel Management
- Accident and Injury Investigation
- Word Processing
- Mathematical Calculations
- Hazard Monitoring and Management
- Resource Allocation
- Decision-Making
- Conflict Resolution
- Team Collaboration
- Accurate and Precise
- Materials and Labor Costing
- Worker Training
- Attention to Detail
- Cross-Functional Collaboration
- Report Preparation
- Multitasking and Prioritization
- Assignment Delegation
- Personnel Skill Assessments
- Safety Compliance
- Employee Safety Training
- Service Oriented
- Specifications Interpretation
- Enterprise Project Management
- Quality Assurance
- Stress Tolerance
- Performance Evaluations
- Equipment Operation
- Professional Communication
- Billing and Accounting Support
- Employee Relations
- Reviewing Compliance
- Employee Retention
- Optimizing Performance
- Policy Implementation
- Data Analytics
- Legal Compliance
- Strategic Planning
- Optimizing Benefit Plans
- Talent Recruitment
- Advising on Strategies
- Recommending Policy Improvements
- Improving Employee Engagement
- Policy Improvement Recommendations
- Human Capital Management
- Personnel Recruitment
- Compensation and Benefits
- Human Resources Allocation
- Data and Trends Analysis
- Health and Safety Programs
- Training Development
- Hiring Trends and Analysis
- Staff Compensation
- Leadership Training and Development
- Advising Department Managers
- Recruiting and Interviewing
- Recruitment
- Operations Management
- Confidential Document Control
- Union Negotiations
- Succession Planning
- Training Needs Analysis
- Corrective Action Planning
- Improving Organizational Standards
- Recruitment and Hiring
- Drafting and Administering Contracts
- Employee Engagement
- Labor Relations Coordination
- Compensation and Benefits Administration
- Payroll Coordination
- Payroll Management
- Employee Engagement Strategies
- Personnel Information Systems
- Budget Administration
- Staff Management
- Human Resources Department Processes
- Human Resource Information System HRIS
- Forecasting Employment Needs
- Problem-Solving
- Payroll Processing
- Human Resource Management Software HRMS
- Compensation Structuring
- Labor Negotiations
- Exit Interviews and Processes
- Administering Disciplinary Procedures
- Employment Record Verification
- Dispute Mediation
- Performance Optimization
- Accident Investigations
- Employee Relations Oversight
- Human Resources Operations
- Verbal and Written Communication
- Benefits Administration
- Employee Development
- Onboarding, Training, and Development
- Compliance
- Training and Development
- Hiring and Onboarding
- Tool and Parts Inventory Oversight
Languages
English
Full Professional
Accomplishments
- Successfully formulated and implemented the Benefits Matrix Structure for Zinara guided by Salary & Benefits Survey done using comparator organizations
- Successfully lead the Zinara Skills Audit to support the Agency’s strategy
- Successfully implemented Payroll Standard Operating Procedures at Zinara
- Resolved Payroll non – compliances issues at Zinara
- Successfully implemented Paywell Payroll System at Afrochine Smelting
- Successfully implemented Biometric Clocking System at African Chrome Fields (Chrome Mining Company)
- Successfully implemented Sage VIP Payroll System at African Chrome Fields (Chrome Mining Company)
- Drafted and implemented the leave policy at African Chrome Fields Mining Company
- Managed to design a Gang Register which was proven by General Manager at African Chrome Fields
- Nemchem Internal Auditor of SHEQ Management System (ISO)
Timeline
Maintenance Officer
Southern Cross Care
05.2023 - Current
Human Resources Business Partner
Zimbabwe National Roads Administration
07.2021 - 09.2022
Human Resources Business Partner
Environmental Management Agency
01.2020 - 07.2021
Human Resources Business Partner
African Chrome Fields
09.2015 - 12.2019
Payroll Officer
ZIMASCO (Pvt) Ltd
06.2015 - 09.2015
Diploma in Payroll Management -
Institute of Payroll & Tax Administration
Bachelor of Science - Business Management & Entreprenuership
Chinhoyi University of Technology
Associate of Science - ISO45001:2018, ISO14001:2015, ISO9001:2015
Bindura University of Science Education
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