Summary
Overview
Work History
Education
Accomplishments
Timeline
Generic

Stefanie Gidaro

Concord West,NSW

Summary

Highly organised and adaptable Executive Assistant with over 3 years of experience supporting C-suite leaders in fast-paced environments. Proven ability to manage complex schedules, communications, and strategic projects with discretion and efficiency. Passionate about business and collaboration; currently seeking a role within a growth-oriented company where I can contribute operationally while deepening my knowledge of the industry. Known for anticipating needs, streamlining workflows and creating headspace for leaders to focus on scaling. A bonus background in publicity, there is no task to big or too small, I am a resourceful individual with passion and drive.

Overview

12
12
years of professional experience

Work History

Executive Assistant and Data Analyst to the CEO

Direct Couriers Australia
Banksmeadow, NSW
02.2022 - Current
  • Reporting to the CEO and National Management Team in Australia and New Zealand.
  • Ensure that all travel details and logistics are managed properly.
  • Research information, and draft letters and documents.
  • Collect and analyze data to create meaningful reports.
  • Assist executives in preparing and delivering presentations.
  • Prepare meeting and seminar agendas.
  • Assist in developing and maintaining structures for corporate communication.
  • Monitor tasks delegated by executives, and ensure that all projects come to fruition.
  • Record the minutes of relevant meetings for internal stakeholders.
  • Provide customers and visitors with information on the company’s services.
  • Act as a liaison between departments to facilitate communication at the executive level.
  • Interact with customers when appropriate, and problem-solve.
  • Document complaints, and develop an appropriate course of action.
  • Report problems to executives when they cannot be resolved for their attention.
  • Prepare and develop a records management system; maintain, and recommend changes to the records system when appropriate.
  • Provide clerical and general office support to other offices.
  • Delegate tasks and responsibilities to other staff members when appropriate.
  • Data analysis: Proficient in MS Word, Excel, and Outlook. Powerpoint.
  • Perform filtering and sorting of data, VLOOKUP, and other functions.
  • Assist with the maintenance of schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Communicating with key internal departments.
  • Monitor, screen, respond to, and distribute incoming communications.
  • Supervise, coach, and upskill junior-level staff.
  • Maintain various databases.

Senior Account Manager

Coote Connex
Sydney, NSW
02.2018 - 02.2021
  • Daily management of clients within direct portfolio
  • Account portfolio includes Elizabeth Arden, REVLON, O Cosmedics, Ginger & Me, Gilded Cage Beauty, Ivana Scarves, MOLO Wine Bar, Lux Allure, Bellini Cipriani & Santorini Skin
  • Account Management: Planning, executing and management of all existing and new activity/launches
  • Budget Management: Project work, retainers + scope of works
  • Client Management: Ensuring that the client is across all current and upcoming activity + making recommendations in regards to next steps
  • Team Management: Ensuring that all activity is progressing through their stages
  • Team Development: Developing plans with the agency Director to help develop staff skills and knowledge.
  • Intern Management: Engage with individuals who are eager to develop their skills as junior professionals as well as resource the Coote Connex team with enough support to execute all tasks at world class level

Senior Account Executive

Bastion Effect
Sydney, NSW
01.2016 - 02.2018
  • Client management
  • 12-month planning (brief & response)
  • Event planning & execution
  • Influencer management (Sponsored, Gifted and Loan)
  • Social media planning and contribution
  • Brand collaborations
  • Finance & budget management
  • Proactive and reactive media pitching
  • Coverage scanning, evaluation and reporting
  • New business pitching
​

PR Assistant

General Pants Group
Sydney, NSW
11.2014 - 12.2015
  • Showroom management 
  • Showroom appointments
  • Reactive pitching
  • Coverage scanning, evaluation and reporting
  • Influencer research and management
  • Event planning
  • Studio support

PR Intern

Platinum Media & Communications
Sydney, NSW
08.2014 - 11.2014
  • Coverage scanning, evaluation and reporting
  • Creative mailers & send out
  • Assistance with event planning
  • Event assistance
  • Drafting pitch angles for new product launches
 

Children's Services Assistant

MEGT Institute Sydney
Sydney, NSW
02.2013 - 11.2014
  • I assisted the Co-Ordinator to prepare academic documents for students enrolled in the Early Childhood, Education and Care Course
  • I placed students on work placement by negotiating and liaising with diverse services across Sydney.
  • I was responsible for ordering resources for the art and craft rooms for the childcare faculty and very familiar with developmentally appropriate resources for children aged between 0-5 years.
  • I assisted setting up the play sessions each week at MEGT Institute Sydney, where I supported students to engage with children during play sessions. 
  • I created and implemented strategies on how to engage with families in the community that may be interested in gaining access to these play sessions.
  • I was also privlidged to interact with the children aged between 0-5 years. 

PR Intern

Haystac Public Communications
Sydney, NSW
08.2013 - 12.2013
  • Media relations and project coordination for Harley Davidson event, ‘For the love of lids’ ˙       
  • Securing advocates, celebrities, government representatives and local support for different events
  • Compiling media contact databases ˙       
  • Conducting new business research ˙       
  • Media relations and sell in ˙       
  • Working with various celebrity and media network databases ˙
  • Coverage scanning, evaluation and reporting
  • Creative mailers and send outs      
  • Drafting media alerts and press releases      
  • Daily News coverage for clients        
  • Assisted with the David Jones Christmas Campaign shoot and filming- various locations around Sydney   

PR Intern

PPR
Sydney, NSW
03.2013 - 07.2013
  • Media relations and project coordination for McHappy Day 2012
  • Securing guest lists for various events
  • Communicating with Media and Talent agents from a diverse compilation of agencies
  • Working with various celebrity network databases
  • Coverage scanning, evaluation and reporting
  • Creative mailers and send outs
  • Assistance in planning media house tours for clients
  • Involvement within a PPR directed ALDI story on A Current Affair  

Education

Bachelor of Arts - Communication- Public Communication

University of Technology, Sydney
2015

High School Certificate

Santa Sabina College
2009

Accomplishments

  • 2015 - Faculty of Arts and Social Sciences Undergraduate Student Merit Scholarship at the University of Technology, Sydney


Timeline

Executive Assistant and Data Analyst to the CEO

Direct Couriers Australia
02.2022 - Current

Senior Account Manager

Coote Connex
02.2018 - 02.2021

Senior Account Executive

Bastion Effect
01.2016 - 02.2018

PR Assistant

General Pants Group
11.2014 - 12.2015

PR Intern

Platinum Media & Communications
08.2014 - 11.2014

PR Intern

Haystac Public Communications
08.2013 - 12.2013

PR Intern

PPR
03.2013 - 07.2013

Children's Services Assistant

MEGT Institute Sydney
02.2013 - 11.2014

Bachelor of Arts - Communication- Public Communication

University of Technology, Sydney

High School Certificate

Santa Sabina College

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Stefanie Gidaro