Summary
Overview
Work History
Education
Skills
Additional Information
Timeline
background-images

STEPHANIE RISTESKI

Sans Souci,NSW

Summary

Experienced and highly motivated event professional with a strong passion for creating impactful and memorable experiences. Recognised for delivering end-to-end event solutions that align with client goals, exceed expectations, and run seamlessly from planning to execution. Adept at balancing creative vision with logistical precision, managing competing priorities, and fostering strong relationships with stakeholders, vendors, and internal teams. Thrive in fast-paced, deadline-driven environments, bringing a proactive mindset, problem-solving abilities, and a commitment to excellence. Continuously seeking opportunities to grow professionally and contribute to delivering events that leave lasting impressions.

Overview

9
9
years of professional experience

Work History

Event Manager

International Convention Centre Sydney
04.2024 - Current
  • Increased client satisfaction by consistently delivering well-executed events.
  • Successfully managed the end-to-end delivery of large scale conferences, exhibitions, and theatre productions, driving operational excellence, with high attendance and technical complexity.
  • Developed accurate and scalable floorplans using AutoCAD and Vectorworks to support event logistics, crowd flow, and safety compliance across a variety of venue configurations.Conducted post-event evaluations to identify areas for improvement and implement necessary changes in future planning efforts.
  • Acted as the primary liaison for stakeholders, ensuring seamless communication and coordination pre-event, and resolving client concerns in alignment with ICC Sydney’s standards.
  • Led pre and post event briefings, operational meetings, and risk assessments to identify improvements and implement solutions that enhanced event efficiency and safety.
  • Ensured compliance with all WH&S regulations, financial controls, and policies, proactively mitigating risk and maintaining audit-ready documentation.
  • Oversaw interdepartmental paperwork and logistics, including contracts, cost estimations, final invoices, and event reports, ensuring accuracy and timely submission.
  • Maintained and updated training compliance, safety procedures, and operational manuals, driving team readiness and policy alignment across the event lifecycle.
  • Drove upselling of facilities and services during client interactions to maximise revenue and optimise space utilisation.

Event Planning Coordinator

International Convention Centre Sydney
05.2023 - 04.2024
  • Act as the main point of contact for event stakeholders prior to an event commencing tenancy regarding any issues, ensuring all requests are processed, following all policies, procedures and standards.
  • Provide administrative support for the Event Planning Team, ensuring all administrative needs of the department are met and completed.
  • Plan and coordinate a range of events.
  • Coordinate and distribute all interdepartmental paperwork necessary in a timely manner.
  • Be knowledgeable of all deliverables for assigned events.
  • Managed cross-functional teams during all phases of the event planning process maintaining smooth workflow.
  • Adapted quickly to unforeseen challenges during the planning process, maintaining professional composure and devising creative solutions to ensure event success.
  • Client Consultation: Conduct thorough client consultations to understand their event goals, preferences, and expectations, and provide expert guidance throughout the planning process.
  • Timeline Management: Develop comprehensive timelines outlining all pre-event, on-site, and post-event activities to ensure a smooth and well-coordinated execution.
  • Logistics Oversight: Coordinate logistical aspects such as transportation, catering, audio-visual needs, and other event essentials, ensuring everything is executed according to plan.
  • On-site Management: Oversee on-site activities to guarantee the seamless execution of the event, address any issues promptly, and ensure client satisfaction.
  • Post-Event Evaluation: Conduct post-event evaluations to gather feedback from clients, attendees, and team members, identifying areas for improvement and implementing lessons learned in future events.

Corporate Receptionist Trainee

International Convention Centre Sydney
03.2022 - 05.2023
  • Monitored schedules and calendar obligations for executives.
  • Scheduled and confirmed appointments and meetings for management team.
  • Displayed strong telephone etiquette, effectively handling difficult calls.
  • Responsible for driving a positive culture along with up-skilling and coaching of staff.
  • Drove customer feedback to deliver information to management for corrective action.
  • Promoted high customer satisfaction by resolving problems with knowledgeable friendly service.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Screened and verified visitors for identification credentials and purpose of visit to maintain security of personnel and office environment.
  • Served visitors by greeting, welcoming and directing to appropriate personnel.
  • Scheduled and confirmed appointments.
  • Answered and directed incoming calls using multi-line telephone system.

Dance Teacher

Planetdance
01.2017 - 03.2022
  • Planned choreography for group performances and recitals.
  • Prepared and delivered carefully-crafted lessons to introduce students to proper dance techniques and positions while building knowledge.
  • Age groups from 2 years to 18 years (Boys, girls & Mixed classes)
  • Up to 15 classes of 40 students weekly
  • Numerous disciplines including modern, jazz, tap ballet, contemporary & Hip-Hop
  • Coordinated, administered, assessed and reviewed complete dance programs and student progress
  • Train, develop and lead new teachers
  • Dispute resolution with multiple stake holders
  • Maintained attendance, fees and rehearsal schedules for classes.

Internship Student

VOGUE
05.2019 - 12.2019
  • Organising & coordinating volunteers
  • Liaising with contractors
  • Using numerous mediums to convey information during the events
  • Creating seating charts
  • Managing VIP profiles
  • Checking in customers and clients through kiosks
  • WHS compliance
  • Executing property design arrangement
  • Preparing and placing gift bags

Education

Certificate IV in Business -

TAFE NSW
Sydney, NSW
03.2022

Diploma of Event Management -

TAFE NSW
Loftus, NSW
06.2021

CAD Planning For Events -

TAFE NSW
Sydney, NSW
10.2021

Certificate III in Events -

TAFE NSW
Loftus, NSW
07.2020

Higher School Certificate -

Aquinas Catholic Collage
Menai, NSW
12.2018

Skills

  • Personable
  • Time management
  • Strategic thinker
  • Team Leader
  • MS Office
  • Event management software (eg, Momentus)
  • Computer Aided Design (CAD)
  • Vectorworks
  • Effective Communicator
  • Adaptability in fast-paced environments

Additional Information

Genevieve Hudson

Executive Assistant to the Chief Executive Officer and General Manager - ghudson@iccsydney.com


Diana Kay

General Manager, Events & Experiences - 0412077408 - diana.kay@news.com.au


Mitchell Hicks

Director of Planetdance - 0413134131 - mitch@planetdancemenai.com.au


Timeline

Event Manager

International Convention Centre Sydney
04.2024 - Current

Event Planning Coordinator

International Convention Centre Sydney
05.2023 - 04.2024

Corporate Receptionist Trainee

International Convention Centre Sydney
03.2022 - 05.2023

Internship Student

VOGUE
05.2019 - 12.2019

Dance Teacher

Planetdance
01.2017 - 03.2022

Certificate IV in Business -

TAFE NSW

Diploma of Event Management -

TAFE NSW

CAD Planning For Events -

TAFE NSW

Certificate III in Events -

TAFE NSW

Higher School Certificate -

Aquinas Catholic Collage

Similar Profiles

CREATE PROFILE
STEPHANIE RISTESKI