Summary
Overview
Work History
Education
Skills
Additional Information
Software
Timeline
Generic
Stephannie Manu

Stephannie Manu

Administration Officer
Port Moresby,NCD

Summary

Skilled administrative officer with proven prioritization and administrative management skills to promote seamless workflows and achieve project goals. Looking to secure a position that challenges the skills gained and allows for further career growth.

Overview

14
14
years of professional experience
7
7
years of post-secondary education
4
4
Languages

Work History

Administration & Logistics Officer

Santos Foundation
Port Moresby, NCD
01.2022 - 12.2023
  • Managed functional areas of logistics.
  • Collaborated with project managers to discuss procurement, logistics and service requirements for optimized purchasing power.
  • Analyzed procurement requests to identify service providers' information with performance, quality and prices to determine transaction requirements.
  • Coordinated mission details and communicated with unit to convey changes.
  • Initiate travel profiles and other travel documentation for Foundation staff, contractors and other stake holders
  • Coordinating of travel bookings – including accommodation, flights, per diem and other requirements.
  • Preparing of Journey Management Plans for POM based staff, ensuring all relevant security assessments have been included.
    Coordinate field and off-site travel, accommodation, for approved program visitors/stakeholders in consultation with Field Administration.
    ▪ Ensuring all requests for per diem or advances are raised to finance per procedures.
    ▪ Managing of Key Registers and safety of Spare Keys (Apartments/Motor Vehicles/Draws)
    ▪ Schedule vehicle service requests and raise maintenance requests as required.
    ▪ Providing of administrative support as and when required to OSF Field Operations, support functions and all programs and other related projects.
    ▪ Support management of strong relationships and ensure effective communication with all partners and stakeholders critical for the programs operations and done within the OSF policies & procedures.
    ▪ Attend meetings and assist with preparing of minutes and reports as and when required.
    ▪ Do roster management of Field Operations via Santos Travel Management Tab
    ▪ Provide itineraries of travel and accommodation requests as and when required.
    ▪ Provide local PHAs Board Support in terms of Board Meeting, travel and Logistics Support as and when required.
    ▪ Manage procurement processes using the SAP systems in terms of raising purchase requisitions, receipting invoices for payments.
    ▪ Coordinating payment of supplier invoices through the finance processes.
    ▪ Following up on invoices, consolidating of acquittals, review and processing payments requests and submit to finance for processing.
    ▪ Keeping travelers regularly informed of their travel including delays or if there are emerging issues related. Coordination of induction briefings for new
    ▪ hires/staff/visitors/partners
    ▪ Coordinating of internal and external procurements for OSF. Managing of staff POB tracker/ Acquittals Register/Per diem Schedule/Staff rotational Roster/PR & PO register.

Administration Officer

Oil Search Foundation
Moro, Kutubu Field Operations
04.2012 - 07.2020
  • Aided colleagues, managers, and customers through regular communication and assistance.
  • Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
  • Created, prepared, and delivered reports to various departments.
  • Managed company schedule to coordinate calendar and arrange travel.
  • Initiate travel profiles and other travel documentation for Foundation staff, contractors and other stake holders.
  • Coordinating of travel bookings – including accommodation, flights, per diem and other requirements.
  • Preparing of Journey Management Plans for POM based staff, ensuring all relevant security assessments have been included.
  • Coordinate field and off-site travel, accommodation, for approved program visitors/stakeholders in consultation with Field Administration.
  • Ensuring all requests for per diem or advances are raised to finance per procedures.
  • Managing of Key Registers and safety of Spare Keys (Apartments/Motor Vehicles/Draws).
  • Schedule vehicle service requests and raise maintenance requests as required.
  • Providing of administrative support as and when required to OSF Field Operations, support functions and all programs and other related projects.
  • Support management of strong relationships and ensure effective communication with all partners and stakeholders critical for the programs operations and done within the OSF policies & procedures.
  • Attend meetings and assist with preparing of minutes and reports as and when required.
  • Do roster management of Field Operations via Santos Travel Management Tab.
  • Provide itineraries of travel and accommodation requests as and when required.
  • Provide local PHAs Board Support in terms of Board Meeting, travel and Logistics Support as and when required.
  • Manage procurement processes using the SAP systems in terms of raising purchase requisitions, receipting invoices for payments.
  • Coordinating payment of supplier invoices through the finance processes.
  • Following up on invoices, consolidating of acquittals, review and processing payments requests and submit to finance for processing.
  • Keeping travelers regularly informed of their travel including delays or if there are emerging issues related. Coordination of induction briefings for new hires/staff/visitors/partners.
  • Coordinating of internal and external procurements for OSF. Managing of staff POB tracker/ Acquittals Register/Per diem Schedule/Staff rotational Roster/PR & PO register.

Assistant Travel Administrator

Oil Search Limited - Moro Travel Team
Moro, Kutubu Field Operations
08.2012 - 10.2012
  • Processing of Tickets and sending off to travel originators.
  • Processing and confirming of charter and commercial flights
  • Processing and confirming of hotel accommodation.
  • Raise and Process PO for hotel accommodations.
  • Editing of travel profiles (activate and deactivate.
  • Escalating of travel RO requests to next line approvers for authorizations.
  • Processing of RO and ITR requests.

Administration Assistant

Oil Search Limited - LNG Interface Team
Moro, Kutubu Field Operations
11.2010 - 04.2012
  • Drafted agendas, recorded minutes and generated documents to facilitate meetings.
  • Executed record filing system to improve document organization and management.
  • Prepared weekly employee work schedules to meet operational needs.
  • Compliance with HSES standards
  • Provided Administration Support to the team in terms of travel, orders, maintenance requests and filing.
  • Assisted Permit coordinators to file and keep records of the different permit entries.
  • Maintained department files and records.
  • Provided travel and Logistic Support to LNG interface team.
  • Attend to General Duties as directed by Supervisor.

Personal Assistant - Acting

Oil Search Limited - Field Management Team
Moro, Kutubu Field Operations
01.2012 - 03.2012
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Displayed absolute discretion at handling confidential information.
  • Kept detailed track of household and maintenance inventory and schedules.
  • Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
  • Document Handling and processing.
  • IFO Broadcasts
  • Daily Production Reports
  • Weekly Flare Reports
  • IMT Board - monitoring movement of internal Management Team.

HR Assistant

Oil Search Limited - Human Resource Department
Moro, Kutubu Field Operations
05.2010 - 10.2010
  • Reviewed and screened applicant resumes to identify qualified candidates.
  • Oversaw and managed hiring process and assisted human resources.
  • Performed internal and external audits and research and administrative reviews of programs and plans to support HR administration.
  • Partnered with management team to coordinate on-boarding and off-boarding processes.
  • Provided financial support in terms of cash payments & invoice payments.
  • Maintained employee files and department records
  • Attended to general admin duties as directed by line Manager.

Education

Diploma in Information Technology

Institute of Business Studies (IBS)
Port Moresby, 6 Mile Campus
01.2008 - 12.2009

Certificate in Computing

Institute of Business Studies (IBS)
Port Moresby, 6mile Campus
01.2005 - 12.2005

Higher School Certificate

Mogol Secondary School
Mendi, Southern Highlands Province
01.2003 - 12.2004

High School Certificate

Daru High School
Daru, Western Province
01.2001 - 12.2002

Skills

Team work

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Additional Information

REFEREES:


1. Anthony Uechtritz
Senior Project Manager
Santos Foundation
P.O. Box 842
PORT MORESBY
Telephone: (675) 7336 5742
Email: anthony.euchtritz@contractor.santos.com


2. Gorithie Tai
Project Manager
Santos Foundation
P.O. Box 842
PORT MORESBY
Telephone: (675) 7021 5410
Email: gorithie@gmail.com


3. Milton Kwaipo
Field Operations Senior Manager
Santos Foundation
P.O. Box 842
PORT MORESBY
Telephone: (675) 71036111
Email: Milton.Kwaipo@santos.com
.

Software

SAP

JDE

TABs

Microsoft Office Suite

Timeline

Administration & Logistics Officer

Santos Foundation
01.2022 - 12.2023

Assistant Travel Administrator

Oil Search Limited - Moro Travel Team
08.2012 - 10.2012

Administration Officer

Oil Search Foundation
04.2012 - 07.2020

Personal Assistant - Acting

Oil Search Limited - Field Management Team
01.2012 - 03.2012

Administration Assistant

Oil Search Limited - LNG Interface Team
11.2010 - 04.2012

HR Assistant

Oil Search Limited - Human Resource Department
05.2010 - 10.2010

Diploma in Information Technology

Institute of Business Studies (IBS)
01.2008 - 12.2009

Certificate in Computing

Institute of Business Studies (IBS)
01.2005 - 12.2005

Higher School Certificate

Mogol Secondary School
01.2003 - 12.2004

High School Certificate

Daru High School
01.2001 - 12.2002

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Stephannie ManuAdministration Officer