Stuti Punjani
Hobart,Australia
Summary
As a seasoned Company Secretary, efficiently manage tasks and enhance productivity through methodical organization and prioritization. Possess specialized skills in corporate law compliance, governance frameworks, and stakeholder communication.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Administrative Officer
Department of Natural Resources and Environment
Hobart, Australia
01.2025 - Current
- Prepare and issue statutory notices, ensuring compliance with legislative requirements.
- Maintain compliance databases, and coordinate with internal and external stakeholders.
- Assess applications under a regulatory framework, identifying information gaps, and facilitating procedural compliance.
- Draft formal correspondence, and support case resolution through effective stakeholder engagement.
- Coordinate governance meetings, prepare agendas, record accurate minutes, and track action items.
- Responding professionally to inquiries from clients, staff, and external stakeholders.
- Working with different departments to streamline workflow and support internal projects.
- Monitored email accounts regularly and responded appropriately within established timeframes.
Associate Company Secretary
Wipro
09.2022 - 10.2023
- Provided high-level executive support in establishing an offshore secretarial team, successfully transitioning work from clients in the Asia Pacific region, and ensuring seamless operations.
- Provided pivotal support to the secretarial team overseeing a range of compliance and regulatory aspects, effectively handling complex tasks and projects with precision and attention to detail.
- Oversaw the legalization and accuracy of corporate documents, managing execution and approval processes in compliance with regulations, and ensuring confidentiality and sensitivity of the process.
- Ensured the meticulous drafting and maintenance of corporate documents, statutory records, and registers, showcasing strong writing and reporting skills.
- Organized and managed meetings by coordinating with directors, arranging logistics, and ensuring that all materials, such as agendas and other relevant documents, are prepared and available.
- Attended the meeting to take accurate minutes, circulating them for review and approval, and maintaining and updating the minute books.
- Conducted research and analysis on relevant laws, regulations, and best practices to ensure the company remains compliant, along with keeping track of all deadlines for timely submissions.
- Cultivated strong relationships with stakeholders, such as auditors, bankers, and registrars, ensuring prompt responses to requests and queries concerning organizational matters.
- Implemented a robust signing protocol with visible controls and approvals, enhancing accountability and confidence in document execution processes.
- Developed and maintained standard operating procedures (SOPs), updated templates, and contributed to streamlining processes and overall expansion plans under the guidance of the Associate Vice President.
- Reviewed contracts, agreements, and other legal documents for accuracy and completeness prior to their execution by senior management.
Associate Company Secretary
Mohit Singh and Associates
09.2021 - 02.2022
- Interpretation of statutes, analysis of information, and providing high-end solutions to the secretarial issues of the clients.
- Drafted and compiled the annual report of the company by coordinating with all the stakeholders and cross-functional teams, ensuring its sensitivity and confidentiality.
- Assisted in the filing of various forms and returns with regulatory authorities, ensuring compliance with relevant statutes.
- Maintained records of directors' interests in shares and other securities.
- Carried out due diligence checks when entering into agreements with third parties.
Executive Assistant
BSES Rajdhani Power Limited
09.2020 - 07.2021
- Provided comprehensive legal and administrative support to the Board of Directors, and ensured immediate and appropriate action on the decisions taken by the board.
- Assisted in conducting and preparing relevant documents for the Board, Committee, and General Meetings.
- Collaborated with external stakeholders, such as auditors, to provide necessary information for a smooth audit process, demonstrating professionalism and cooperation.
- Initiated the digitalization of corporate documents in a company repository, ensuring effective and efficient data management.
- Assisted in implementing and managing a Compliance Management System named 'Legatrix' to overcome gaps, and developed a mitigation plan by enhancing compliance, risk management, and audit processes.
- Maintained internal control systems to ensure operational efficiency and compliance with laws and regulations.
- Implemented a robust system for the Prevention of Sexual Harassment (POSH) and Corporate Social Responsibility (CSR) by creating awareness, holding meetings, handling dispute resolutions, and establishing a strong culture of compliance in the organization.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
Education
Graduate Diploma of Applied Corporate Governance -
Governance Institute of Australia
04.2025
Master of Legislative Law (LLM) -
Maharishi Dayanand University
Haryana, India12.2022
Company Secretary -
Institute of Company Secretaries of India (ICSI)
02.2021
Bachelor of Legislative Law (LLB) -
Maharishi Dayanand University
Haryana, India09.2020
Bachelor of Commerce (BCom) -
University of Delhi
Delhi, India05.2015
Skills
- Governance support
- Regulatory compliance
- Board coordination
- Minute-taking
- ASX familiarity
- Legal research
- Documentation and reporting
- Materials distribution
- Database management
- Diligent and MS Office
- Stakeholder engagement
- Time management
- Communication skills
- Attention to detail
- Team collaboration
Affiliations
- Bright Beginning Award for setting up the secretarial team and excellent client service at Wipro
- Best performer and best presenter at a 15-day program organized by the Institute of Company Secretaries of India (ICSI)
- Won various medals at the national and state level lawn tennis tournaments
Certification
- Certified KPMG Lean Six Sigma Green Belt
Timeline
Administrative Officer
Department of Natural Resources and Environment
01.2025 - Current
Associate Company Secretary
Wipro
09.2022 - 10.2023
Associate Company Secretary
Mohit Singh and Associates
09.2021 - 02.2022
Executive Assistant
BSES Rajdhani Power Limited
09.2020 - 07.2021
Graduate Diploma of Applied Corporate Governance -
Governance Institute of Australia
Master of Legislative Law (LLM) -
Maharishi Dayanand University
Company Secretary -
Institute of Company Secretaries of India (ICSI)
Bachelor of Legislative Law (LLB) -
Maharishi Dayanand University
Bachelor of Commerce (BCom) -
University of Delhi