Summary
Overview
Work History
Education
Skills
Study Visa
References Available
Personal Information
References
Accomplishments
Certification
Timeline
Generic

Swarti Sandhita Devi

Office Manager
Norwest,Australia

Summary

Energetic Office Manager equipped to support day-to-day operational functions and accomplish business goals. Blends advanced organizational, technical and business expertise to enhance workflows. Focused on attentively assisting office staff and customers and identifying opportunities for improvement.

Overview

5
5
years of professional experience
1
1
Certification

Work History

HR Consultant

JasFiji Accounting and Consulting
Samabula
12.2021 - 02.2022
  • Doing Recruitment and Selection, Doing Work Permit and Visa applications for Foreigners, Contract Management, Attending workshops and meetings

Senior Immigration Officer – Permits and Visa

Department of Fiji Immigration
03.2018 - 12.2021
  • Process, analyze and prepare recommendations of New and Extension of Long Term Work permit application for quality decision making, Ensure effective compliance of processes through effective training and coaching of staff, Ensure the effective compliance of the Immigration Act 2003, Ensure that the monthly, quarterly and annual reports are prepared and submitted within agreed timeframes, Actively contribute to all department requirements, including planning, budgeting and corporate and social activities

Human Resources Manager

University of Fiji
Lautoka
01.2017 - 02.2018
  • The provision of client-focused Human Resources Service in the administration of the terms and conditions of service for all categories of staff, balancing the interests of the University of Fijian those of its personnel in order to attract and retain quality staff, Fostering a positive work environment for all categories of staff through providing: Timely, efficient, effective and economical Human Resource services, Effective coordination of Human Resource policies and procedures that support the mission and objectives of the University of Fiji, High quality, expert, meaningful analysis and reporting of information for decision making, Leadership and guidance in the development, implementation, and equitable administration of Human Resource policies and procedures, Providing on the job training for staff, Participating in dialogue and negotiations with the staff association or trade union representing staff, Negotiating work permits of staff and the residence permits of the accompanying family members where the staff and family members are not citizens of Fiji, Servicing Committees, Any other work assigned by the Vice Chancellor, Pro Chancellor and Members of Council

EXECUTIVE OFFICER/Assistant (HRM,ADMIN AND FINANCE)

Fiji National University
- 01.2017
  • Prepare annual reports of the college by collecting data and handing in to research department, Work on the College HR matters such as recruitment, advertisement and recommendations, Budgets for the College, Work on class timetables, Attend meetings, Assist any staffs who need help, Deal with CEST departments matters, Official personal matters, Preparing interviews, Compiling of staffs appraisals and making report based on that, Working on staff promotional documents (Staff Appraisals), Handling general matters for College, Work on leaves such as conference leaves with the documentations and presentations of staff members, Conducting meetings, Writing minutes and agendas of meetings, Making reports on staffs projects, papers, conferences, books and journals, Record keeping, Workloads for each separate schools, Conducting Meetings, Human resources matters, Fostering a positive work environment for all categories of staff through providing: Timely, efficient, effective and economical Human Resource services, Effective coordination of Human Resource policies and procedures that support the mission and objectives of the University of Fiji, High quality, expert, meaningful analysis and reporting of information for decision making, Leadership and guidance in the development, implementation, and equitable administration of Human Resource policies and procedures, Providing on the job training for staff, Participating in dialogue and negotiations with the staff association or trade union representing staff, Negotiating work permits of staff and the residence permits of the accompanying family members where the staff and family members are not citizens of Fiji, Finance matters, Administration matters, Supervise staffs in absence of college Dean, Any other work assigned by the Dean (supervisor)

Executive Assistant/Marketing Coordinator/Office Administrator

Modern Painting Group
Castle Hill
05.2023
  • Providing assistance to the Executive Director in terms of Diary Management, Booking meetings preparing agenda, presentations, and minutes, Doing logistics (Arranging travel, booking tickets etc), Preparing printouts for marketing, Interview preparations (Screening candidates), Assisting Accounts receivable in collections, Doing general administration work, Doing general office all-rounder work, Customer service, Reception, Meeting and greeting visitors, First point of contact to the Director, Reviewing HR processes (Job descriptions and KPIs)

Migration and Education Admin

Skillera Education Consultants
South Australia
01.2023
  • Doing reception duties, Customer service, Interviews, Migration work

HR Assistant/EA

Fiji National University
  • Compiling Immigration documents, Assisting in Immigration lodgments, Getting bank cheques processed, Doing lodgments at Immigration, Doing lodgments at Ministry of Education, Getting passports stamped for Visiting specialists, Distributing the passports to same, Making reports on lodgments, Matrix for applicants, Making recommendations, Assist in shortlisting, Assist Deputy Manager in any of the work he assigns to me, Filing of documents, Responding to emails, Preparing reports on matrix and recommendations, Any other task assigned by my supervisor

Executive Assistant – Finance – Office of the Vice Chancellor

Fiji National University
  • Preparation of general payments for Finance throughout FNU, Getting approvals done on all IRO for payments, Writing Memos, Researching, Reading through all reports from Departments, Going through procurement reports, Analysis for Finance, Report writing, Procurement report(analysis and sending to VC), Properties project and request approval(how the properties are made, PID needs to be filled and approved by VC, goes to finance), how to determine the market value: market rates), IRO approval and analysis, Budget Approval such as open day, Graduation, Film Festival NTPC IRO’s, UTB Minute’s and follow-up(done by procurement - once done and listen and check whether its correct or not), Finance IRO’s, OVC Request for stationery, Advance, Acquittal, Unistudio Request approval Publication request approval - paper
  • Toner, lease, advertising etc., Sending monthly report based on EOVC – Finance approvals to VC, FNU Budgets, Any tasks assigned by VC my supervisor

Customer Care Officer

Vodafone Fiji
  • Managing and handling all Vodafone and ink services, Basically providing excellent service to all to valued customers, Doing sales at Retail

Finance Department – Accounts Receivables (Finance Assistant)

University of the South Pacific
  • Following up with Debtors, Preparing aging Debtors reports, Reconciliation of debtors accounts, Banking of cash and cheques, Preparing of monthly reports on Debtors, Any other duties assigned by the accountant

Finance Department – Management Accounting (Projects Assistant) – Accounts Payable

University of the South Pacific
  • Download project details from MIS, Sort according to type of Fund Code, Prepare statements for the months by classifying all income and expenses, verify opening balances to prior year end closing balances, Check for variances, Calculating ending Balances, Check balance with MIS, Verify any variances, Assess whether the correct contributions made to the USP re-current which should be in accordance to respective MOU’s and USP targets, Forward report to respective project finance officers, Attend to any queries made, Prepare necessary adjustment journals, Email confirmations, Liaise with the Development Officer (DDMCA office) in charge of projects, Prepare project reports for VC, Basically project clean-up, USP- Debtors work, USP – payroll tasks, Did payroll reconciliations

Finance Department Revenue and Debt Management – Clerical Officer

Fiji National University
  • Filing of students reports, Collecting of files from NTPC and sorting it out, Reconciliation of Student Fees, Revenue Collections (Collection of prior Debts)

Education

Advance Diploma in Civil Construction Design - Civil Construction Design

Astral Skills Institute
Sydney, NSW
09-2025

Advance Diploma in Leadership and Management -

AIBT
03.2025

Master of Commerce – Management & Public Administration -

University of the South Pacific
01.2019

Post Graduate Diploma in Commerce - Management and Public Administration -

University of the South Pacific
01.2017

Bachelor Of Commerce – Major in Accounting & Human Resource Management with Industrial Relations -

Fiji National University
01.2011

Diploma in Business Accounting -

Fiji National University
01.2007

Fiji Seventh Form Examination -

Tavua College
01.2005

Skills

  • Employee Retention
  • Benefits Administration
  • Creativity and Innovation
  • Compensation and Benefits
  • Interviewing Techniques
  • Employee Engagement
  • Internal Communications
  • Organizational Development
  • Diversity and Inclusion
  • Talent Acquisition
  • Compliance Management
  • Recruitment Strategies
  • Coaching and Mentoring
  • Stakeholder Management
  • Motivational Techniques
  • Attention to Detail
  • Team Exercises
  • Assignment Delegation
  • Leadership Development
  • Documentation and Recordkeeping
  • Budget Administration
  • Self Motivation
  • Relationship Building
  • Organizational Skills
  • Continuous Improvement
  • Data Organization
  • Data Entry
  • Time Management Abilities
  • Active Listening
  • Written Communication
  • Interpersonal Communication
  • Team-Building Activities
  • Business Administration
  • Problem-Solving Aptitude
  • Task Prioritization
  • Motivational Speaking
  • Adaptability and Flexibility
  • Goal Setting
  • Multitasking
  • Excellent Communication
  • Problem-Solving Abilities
  • Work Coordination
  • Effective Communication

Study Visa

Currently on Study Visa in Australia

References Available

References are to be made available upon request.

Personal Information

  • Citizenship: Fijian
  • Date of Birth: 04/21/87

References

  • Mr. Bez Mirzaei, 1800 770 999, admin@modernpainting.com.au, Modern Painting Group, Castle Hill
  • Mr. Maaz Najeeb, 0420535795, admissions@skillera.com.au, Skillera Education Consultants, South Australia
  • Mr. Jaswant Kumar, 9270276, jaswantmunesh@gmail.com, JaswantMunesh and Associates, Samabula
  • Prof. Shawkat Ali, 0450989594, abm.shawkat.ali@gmail.com, University of Fiji, Lautoka

Accomplishments

  • Leadership Awards in Young Leadership program for Asia and Pacific Countries

Certification

  • Member of Australian Human Resource Institute
  • Member of Fiji Human Resource Institute

Timeline

Executive Assistant/Marketing Coordinator/Office Administrator

Modern Painting Group
05.2023

Migration and Education Admin

Skillera Education Consultants
01.2023

HR Consultant

JasFiji Accounting and Consulting
12.2021 - 02.2022

Senior Immigration Officer – Permits and Visa

Department of Fiji Immigration
03.2018 - 12.2021

Human Resources Manager

University of Fiji
01.2017 - 02.2018

EXECUTIVE OFFICER/Assistant (HRM,ADMIN AND FINANCE)

Fiji National University
- 01.2017

HR Assistant/EA

Fiji National University

Executive Assistant – Finance – Office of the Vice Chancellor

Fiji National University

Customer Care Officer

Vodafone Fiji

Finance Department – Accounts Receivables (Finance Assistant)

University of the South Pacific

Finance Department – Management Accounting (Projects Assistant) – Accounts Payable

University of the South Pacific

Finance Department Revenue and Debt Management – Clerical Officer

Fiji National University

Advance Diploma in Civil Construction Design - Civil Construction Design

Astral Skills Institute

Advance Diploma in Leadership and Management -

AIBT

Master of Commerce – Management & Public Administration -

University of the South Pacific

Post Graduate Diploma in Commerce - Management and Public Administration -

University of the South Pacific

Bachelor Of Commerce – Major in Accounting & Human Resource Management with Industrial Relations -

Fiji National University

Diploma in Business Accounting -

Fiji National University

Fiji Seventh Form Examination -

Tavua College

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Swarti Sandhita DeviOffice Manager