SWATI BALAJI THORAT

Key Responsibilities:

• Manage end-to-end Accounts Payable (AP) functions across all regions of Trackon Courier, with 23 state-specific regional offices nationwide.
• Supervise and lead a team within the Accounts Payable department, ensuring efficient work allocation and team performance.
• Provide daily reporting to senior management regarding AP operations, highlighting key metrics and areas for improvement.
• Oversee Vendor Master Management, ensuring accuracy and consistency of vendor data across systems.
• Conduct detailed vendor reconciliations and perform periodic analysis to resolve discrepancies and optimize payment processes.
• Ensure accurate invoice verification and timely posting in Tally Prime for various categories including transportation, franchisee, utility bills, office administration, and HR-related expenses.
• Handle and resolve queries from vendors, internal teams, and stakeholders, ensuring smooth communication and prompt resolution of issues.

Key Responsibilities:

• Collaborate with the Corporate Finance team to ensure accurate financial reporting and asset management processes.
• Oversee Asset Capitalization, ensuring timely and accurate recording of new assets.
• Manage intercompany Debit/Credit (Dr/Cr) notes, facilitating smooth financial transactions between entities.
• Perform detailed analysis of the monthly budget and forecast for the Eaton entity, identifying key variances and trends.
• Handle Fixed Asset reconciliations and generate regular financial reports to track asset performance.
• Partner with the Order-to-Cash (OTC) team for the North America region, ensuring the accurate processing of receivables and transactions.
• Monitor and reconcile bank statements on the JP Morgan platform to ensure alignment with internal records.
• Review and track remittances received via email to ensure proper cash application and financial records.
• Ensure efficient Cash Application processes, reducing discrepancies and accelerating revenue recognition.
• Work closely with the Supply Chain Finance team to facilitate the creation and management of financial projects.
• Maintain and update monthly Profit Plans, aligning with corporate strategies and objectives.
• Collaborate with the Days Payable team to manage and optimize payment schedules.
• Review and update supplier payment mode due dates, ensuring accuracy in accordance with communication from vendors.

Key Responsibilities:

• Managed financial operations across 7 plants in Pune, overseeing the financial processing for 2 major plants, including the booking of PO (Purchase Order) and Non-PO invoices in SAP S/4HANA.
• Conducted thorough PO and Non-PO invoice verification and posting, ensuring accurate accounting of all transactions.
• Reconciled Goods Received Notes (GRNs) with invoice receipts, ensuring consistency in inventory and financial records.
• Handled TDS (Tax Deducted at Source) and GST accounting, ensuring timely and compliant tax filings.
• Led vendor creation and management in SAP, maintaining an up-to-date database of supplier information for efficient procurement and payments.
• Performed monthly vendor reconciliation to resolve discrepancies and maintain financial accuracy.
• Provided timely and accurate month-end reporting to support senior management in financial decision-making.
• Developed and maintained the Fixed Assets Master Database, ensuring proper tracking of all capital assets.
• Managed customs duty accounting, ensuring compliance with import/export regulations and proper documentation.
• Prepared SAP templates for streamlined data transfer from the ERP system to SAP, optimizing efficiency in financial reporting and data entry.

Key Responsibilities:

• Managed cash flow to ensure sufficient liquidity for operations and strategic investments.
• Oversaw customs duty payments and handled the submission of Bill of Entry documents to the bank for clearance.
• Administered import payments in advance, ensuring timely and compliant transactions with international suppliers.
• Prepared and filed FEMA (Foreign Exchange Management Act) documentation, ensuring compliance with regulations on cross-border payments.
• Managed statutory payments, including taxes and other regulatory obligations, ensuring timely and accurate remittance.
• Coordinated utility bill payments to maintain smooth operations and uninterrupted services for the company.
• Administered employee-related payments, including salaries, advances, and travel expenses, ensuring accuracy and adherence to company policies.
• Monitored and analyzed vendor aging reports, ensuring timely payments and managing outstanding dues.
• Processed various payment methods including NEFT, RTGS, and check payments to vendors and suppliers.
• Managed credit card payments, ensuring timely clearance of outstanding balances and maintaining financial health.

Key Responsibilities :

• Responsible for Accounts Payable operations for the East Region of India within the Shared Services Centre.
• Verified and posted all service-related invoices in SAP R/3, ensuring accuracy and adherence to internal controls.
• Handled the verification and accounting of dealer sales commission and incentive invoices, maintaining timely and compliant entries in SAP.
• Processed and recorded invoices related to Delhi Transport Corporation (DTC) buses, ensuring alignment with contract terms and financial policies.
• Prepared and submitted regular MIS (Management Information System) reports, providing insights into payables performance, trends, and exceptions for management review.

Key Responsibilities:

• Manage hospitalization claim reimbursements for existing employees, ensuring timely processing and adherence to policy guidelines.
• Handle medical reimbursement claims for retired employees in accordance with company and insurance protocols.
• Process OPD (Outpatient Department) bill reimbursements for employees, ensuring accurate verification and prompt disbursement.
• Administer and coordinate medical claims for employees across 48 subsidiary companies of L&T, ensuring consistency and compliance with group policy terms.
• Oversee cashless claim processing, coordinating efficiently with hospitals, the insurance provider, and the Third-Party Administrator (TPA).
• Act as a liaison with insurance companies and TPAs, ensuring smooth communication and resolution of claim-related queries.
• Provide insurers and TPAs with accurate employee data, including detailed premium calculations for effective policy management.
• Maintain and update monthly records of employee additions and deletions from the insurance policy, ensuring the coverage database is current and accurate.