Summary
Overview
Work History
Education
Skills
Tools And Technology
Certification
Interests
Timeline
background-images
Swati Vasisht

Swati Vasisht

Victoria,VIC

Summary

Experienced Bid and Tender Support Specialist with over 6 years of cross-functional experience in rail infrastructure, administration, and document coordination. Adept at supporting complex tender submissions, managing stakeholder communication, formatting technical documents, and ensuring timely and compliant submissions. Known for exceptional organizational skills and the ability to work across departments to meet strict deadlines.

Overview

9
9
years of professional experience
1
1
Certification

Work History

Project Coordinator / Business Support Manager

JMDR
08.2024 - Current
  • Acted as a liaison between technical experts and sales teams during proposal development, ensuring seamless integration of both perspective
  • Supported executive-level staff by handling complex scheduling needs and managing confidential information discreetly.
  • Provided regular updates on bid progress to senior management, ensuring transparency and accountability throughout the process.
  • Enhanced overall team efficiency by streamlining administrative processes
  • Streamlined internal communications by creating clear channels for information sharing among team members.
  • Collaborated with cross-functional teams for the successful execution of strategic initiatives.
  • Managed multiple complex bids simultaneously, effectively prioritizing tasks and resources to meet deadlines.
  • Served as a key point of contact for both internal stakeholders and external partners on matters relating to resource availability and allocation, fostering strong relationships built on trust and transparency.
  • Streamlined resource allocation processes by implementing efficient scheduling and tracking systems.

Project Coordinator / Resource Manager

JMDR – JMD Railtech Group
01.2022 - Current
  • Coordinate all aspects of tender and bid submissions, including formatting, tracking, and compliance checks.
  • Collaborate with technical and commercial teams to gather, structure, and finalize documents for proposals.
  • Maintain submission calendars and ensure all documentation is delivered within tight timeframes.
  • Assist with invoicing, cost tracking, and project-related documentation.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Prepared meeting agendas and minutes for distribution and record keeping.
  • Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
  • Served as a key point of contact for both internal stakeholders and external partners on matters relating to resource availability and allocation, fostering strong relationships built on trust and transparency.

Office Manager

JMDR – JMD Railtech Group
12.2020 - 12.2021
  • Managed internal administrative processes including resource tracking, rosters, and document templates.
  • Oversaw the formatting and standardization of technical documents for project and bid use.
  • Supported internal audits, onboarding, and general operations management.
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
  • Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
  • Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
  • Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.

Admin Officer

JMDR – JMD Railtech Group
04.2019 - 12.2020
  • Supported tender submissions by coordinating internal timelines and preparing documents for proposal teams.
  • Scheduled meetings, managed formatting of key documents, and handled basic procurement tasks.
  • Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
  • Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
  • Updated reports, managed accounts, and generated reports for company database.
  • Enhanced overall office productivity through effective staff management and coordination of daily tasks.
  • Created, prepared, and delivered reports to various departments.
  • Performed wide-ranging administrative, financial and service-related functions.

Consulting Author

XSEED Education
06.2018 - 10.2018
  • Created structured educational content with a focus on format accuracy, clarity, and timeline delivery.
  • Gathered inspiration from personal experiences or current events to create relatable and thought-provoking content.
  • Consistently met deadlines by effectively managing time, prioritizing tasks, and maintaining strong organizational skills.
  • Followed company policies and editorial guidelines to craft thorough, well-written content.

Curriculum Coordinator

SOS Children’s Villages of India
07.2017 - 09.2018
  • Handled reporting and document coordination across education centers.
  • Created standardized templates and monitoring tools for internal reporting.
  • Organized curricular events such as workshops or conferences that fostered collaboration between school faculty members.
  • Provided coaching and mentoring to teachers, nurturing their growth as professionals and contributing to a positive school culture.
  • Improved adaptability of curriculum to meet varied learning needs of students.
  • Increased student engagement with introduction of interactive learning platforms.
  • Developed comprehensive lesson plans for various subjects, ensuring content alignment with state standards.
  • Improved learning outcomes by aligning curriculum with state and national standards.

Educator

Bharat National Public School
04.2016 - 04.2017
  • Maintained structured documentation such as lesson plans, student reports, and curriculum guides.
  • Built relationships and communicated with parents to provide best learning environment for children.
  • Collaborated with colleagues to develop and revise curriculum, enhancing learning experience.
  • Monitored student progress and adjusted instruction to meet individual needs.
  • Implemented classroom management techniques that fostered a positive and inclusive learning environment for all students.

Education

Master of Education -

Delhi University
01.2016

Bachelor of Elementary Education (B.El.Ed.) - Elementary Education

Delhi University
01.2014

Skills

  • Tender & Bid Coordination
  • Document Formatting & Submission
  • Microsoft Office Suite (Word, Excel, PowerPoint)
  • Adobe Acrobat
  • Stakeholder Management
  • Proposal Compilation
  • Time & Deadline Management
  • Administration & Support
  • Document Control
  • Communication & Scheduling
  • Event management
  • Resource Management

Tools And Technology

  • Microsoft Word (Advanced)
  • Microsoft Excel (Tracking, Reporting)
  • PowerPoint (Presentations)
  • Adobe Acrobat
  • Tender Portals (e.g. Buying for Victoria, industry-specific platforms)

Certification

  • Certification in Creative Writing,British Council
  • Hair and Makeup Certification , Elite Hair and Makeup Academy

Interests

  • Fashion and Beauty
  • Makeup Artistry

Timeline

Project Coordinator / Business Support Manager

JMDR
08.2024 - Current

Project Coordinator / Resource Manager

JMDR – JMD Railtech Group
01.2022 - Current

Office Manager

JMDR – JMD Railtech Group
12.2020 - 12.2021

Admin Officer

JMDR – JMD Railtech Group
04.2019 - 12.2020

Consulting Author

XSEED Education
06.2018 - 10.2018

Curriculum Coordinator

SOS Children’s Villages of India
07.2017 - 09.2018

Educator

Bharat National Public School
04.2016 - 04.2017

Master of Education -

Delhi University

Bachelor of Elementary Education (B.El.Ed.) - Elementary Education

Delhi University

Similar Profiles

CREATE PROFILE
Swati Vasisht