Talei Reeves

• Manage, schedule and prioritise New Machine builds based on shipping dates, workshop labour capacity, vendor availability, onsite commissioning capacity and customer preferred handover dates for machines.
• Prioritise and liaised with build teams and management, delegating tasks to complete on time.
• Create detailed work order Gantt's specifying required tasks and labour resources for efficient execution by technicians.
• Track build progress using Smart Sheets.
• Arrange transport to customer site when machines are complete.
• Collate information for transport of machines to customer site to notify stakeholders of departure, arrival and contact details.
• Monitor shipping dates and coordinate with transport company for equipment arriving to the build location from wharf.
• Report to stake holders any changes that may impact scheduling of machine builds.
• Create and distribute weekly schedules for all New Machines in progress and pending to all internal stake holders.
• Create and distribute customer specific schedules and report on any changes that may impact the customers machine delivery schedule.
• Developed reports in Smartsheets to improve communication between build teams and vendors.
• Developed Smartsheets reports, request forms and task sheets to streamline processes between different departments within the New Machine's team.

Caterpillar Project - PSP Chassis Program 2

• Manage and coordinate site personnel roster and vendor roster within a tight delivery schedule.
• Mobilise personnel and arrange travel to various regional sites for both site commissioning team and management staff.
• Liaise with regional departments where their assistance is required onsite.
• Organise customer site specific requirements - training, medical bookings and inductions.
• Organise hire equipment if required for each site.
• Maintain workshop training matrix and organise training to ensure minimum safety requirements are maintained.
• Maintain and input timesheets for both the workshop and site teams.
• Create purchase orders and process invoices, ensure costs are captured on workorders prior to workorder invoicing.
• Manage office and workshop stationery and consumables stock levels.
• Maintaine personnel records and updated internal databases to support document management.
• Organise internal events for workshop personnel.
• Supervised administrative support staff members, offering guidance, feedback, and mentorship that contributed to their professional growth and development.

Rebuilds, New Machines, PSP Chassis Program 1

• Manage and coordinate site personnel roster and provide administration support to Christmas Creek and Cloudbreak site build teams.
• Mobilise personnel and arrange travel for site and management staff.
• Organise customer site specific requirements - training, medical bookings and inductions.
• Maintain workshop training matrix and organise training to ensure minimum safety requirements are maintained.
• Maintain and input timesheets for both the workshop and site teams.
• Order stationery and inventory for site teams as required.
• Create purchase orders and process invoices, ensure costs are captured on workorders prior to workorder invoicing.
• Manage office inventory levels.
• Maintained personnel records and updated internal databases to support document management.
• Personal Assistant support to the Operations Manager.
• Provide training and ongoing support to new Administration staff for multiple departments within Westrac.

• Maintain supply of security personnel services at for contracts at multiple remote sites.
• Liaise with clients on a regular basis to ensure smooth mobilisation of new contracts and continuous services to established contracts.
• Maintain personnel records as per the Security Officer Regulations.
• Manage and maintain rosters for both casual and permanent staff.
• Recruit new staff - conduction weekly inductions and interview potential candidates, assess and hire new staff.
• Mobilise personnel and arrange travel to various remote sites.
• Organise customer site specific requirements - training, medical bookings and inductions.
• Prepare quotes and advise security requirements where additional services requested by existing customers.
• New Contracts - organise personnel, roster, equipment and determine site mobilisation requirements for new contracts.

• Provide administration support across several departments and management teams.
• Organise travel and accommodation for Managers.
• Provide relief for other administrative staff, reception and regional coordinator.
• Manage office and workshop stationery levels.
• Order consumables for Offshore Oil Rigs and ensure goods are available within required timeframes.
• Assist with organising events.
• Assist with liquor licencing applications at various remote sites.