- English
Talina Quinn
Melbourne,Australia
Summary
Experienced Office Coordinator with expertise in administrative support, project coordination, and stakeholder engagement within the property sector. Skilled in CRM management, contract administration, and quality assurance, ensuring seamless operations and compliance with regulatory standards. Proactive and initiative thinking is something I am passionate about. Dedicated to fostering collaborative environments and driving project success through solutions and meticulous attention to detail.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Support Worker (Casual)
Self-Employed / Private Clients
07.2023 - Current
- Provided in-home support and companionship to clients, helping them maintain independence and connection in their day-to-day lives.
- Assisted with household duties including cleaning, tidying, and light organization.
- Prepared and cooked nutritious meals tailored to individual client preferences.
- Accompanied clients on walks and outings, supporting physical activity and emotional wellbeing.
- Offered consistent emotional support and presence, creating a safe and caring environment.
Office Coordinator / Sales Administrator
Satterley Property Group
01.2022 - 03.2025
- Maintain office order, manage supplies, and coordinate meetings for seamless operations.
- Ensure CRM accuracy and compliance, collaborating with legal for contract resolutions.
- Engage contractors, oversee installations, and liaise with authorities to drive project success.
- Streamline office operations through systematic contract reviews, CRM updates, and contractor coordination, while ensuring compliance with legal standards and project requirements.
- Oversee comprehensive documentation processes, including bank guarantee management, invoice approvals, and change order administration, maintaining precise project records.
- Support development initiatives by coordinating with contractors, monitoring project progress, and resolving operational challenges while maintaining strong stakeholder relationships.
- Manage comprehensive office operations, including CRM maintenance, contract processing, and stakeholder coordination, while ensuring regulatory compliance.
- Drive project success through effective contractor management, authority liaison, and systematic documentation control for installations and developments.
- Streamline administrative processes through strategic CRM updates, bank guarantee oversight, and systematic invoice approval workflows.
Assistant to Project Manager / Coordinator
Prats Group
06.2021 - 11.2021
- Keeping the office in a tidy and presentable manner.
- Quote preparation - Start to end, arranging for particular trade to meet with client, preparing & proposing the quote to client and arranging for the work to be performed.
- Following up on outstanding invoices - Contacting the client in discussing payment of invoice, or following up an invoice for a trade.
- Data entry - Data entry information of various sites across the country, creating a spreadsheet for various jobs with a breakdown. Entering how many hours have been spent on various projects.
- Daily correspondence with clients including liaising on outstanding issues - Any incomplete or items require repairing communicating with clients in arranging completion of works.
- Engaging trades for repairs and completion of jobs - Speaking with trades and arranging for the works to be reviewed.
Quality Assurance and Occupational Health & Safety Officer
Oceans 2 Oceans
03.2019 - 05.2021
- Food Safety Audits - Preparing documentation for audits ensuring compliance with the Food Safety Code.
- Maintain incident log and follow up - Review of incidents & measures that maybe taken to avoid future occurrence.
- Safety training to employees - Explaining & demonstrating to employees the safety of food handling.
- Ensuring adherence to safety practices - Verifying food handling is per Food Safety Standards, Machinery is operational & Hygiene of premises is maintained at a high level.
- Logging of Maintenance & services of machinery - Machinery services are up to date.
Front of house / Waitress
The Fish House Australia
07.2018 - 03.2020
- Barista
- Food Handling
Front of house / Waitress
Eat Fish Ashburton
04.2014 - 07.2018
- Greeting customers
- Taking orders and payment from customers
- Setting up shop
- Food preparation and handling
- Ordering of supplies
- Responsible for closing of shop at the end of the day
Front of house / Waitress
Bookshop Café Camberwell
01.2013 - 02.2014
- Greeting and seating customers
- Taking orders and payments from customers
- Delivering food and drinks to customers
- Making food and drinks for customers
- Ordering supplies for the café
- Responsible for closing the shop at the end of the day
Education
Undergraduate Certificate - Construction Management
Curtin University
01.2024
Agents Representative Certificate - undefined
REIV
01.2021
undefined
Wairarapa College
01.2010
Skills
- Customer Relations
- Project Coordination
- Contract Management
- Administrative Support
- Stakeholder Management
- Microsoft Office
- CRM
- Data Entry
- Documentation
- Team Leadership
- Quality Assurance
- Food Safety
- Time Management
- Event Planning
- Record Keeping
Certification
- 2019 First Aid Certificate at First Aid
- 2011-2012 Tourism Certificate 3, UCOL New Zealand
LANGUAGES
- Russian
Hobbies and Interests
Passionate about body movement, health and wellness, and travel. Big animal lover and part time dog sitter.
Timeline
Support Worker (Casual)
Self-Employed / Private Clients
07.2023 - Current
Office Coordinator / Sales Administrator
Satterley Property Group
01.2022 - 03.2025
Assistant to Project Manager / Coordinator
Prats Group
06.2021 - 11.2021
Quality Assurance and Occupational Health & Safety Officer
Oceans 2 Oceans
03.2019 - 05.2021
Front of house / Waitress
The Fish House Australia
07.2018 - 03.2020
Front of house / Waitress
Eat Fish Ashburton
04.2014 - 07.2018
Front of house / Waitress
Bookshop Café Camberwell
01.2013 - 02.2014
Agents Representative Certificate - undefined
REIV
undefined
Wairarapa College
Undergraduate Certificate - Construction Management
Curtin University
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