Tanya James
Canberra,ACT
Summary
Results-driven Executive with over ten years of progressive experience in the Australian Defence Organisation. Exceptional leader and change manager with proven skills in operations oversight, policy development and process improvements.
Collaborative leader with dedication to partnering with coworkers to promote engaged, empowering work culture. Strengths in building and maintaining relationships with diverse range of stakeholders in dynamic, fast-paced settings.
Overview
25
25
years of professional experience
Work History
Executive Officer to First Assistant Secretary
ICT Delivery Division (DDG)
02.2023 - Current
Asst. Director - Governance & Government Business
Defence Security Division (SEG)
01.2021 - 01.2023
- Performed Senior Defence Committee and Governance Board Secretariat Functions.
- Managed Government Ministerial submissions, including Questions on Notice, Question Time Briefs and Senate Estimates Briefs
- Manage and coordinate responses to FOI requests from government, media, and the public.
- Increased overall team productivity by implementing innovative management strategies and streamlining communication channels.
- Cultivated strong relationships with stakeholders to ensure alignment of goals and facilitate collaboration across departments.
- Delivered consistent results under tight deadlines by effectively prioritising tasks, delegating responsibilities, and maintaining focus on key objectives.
- Led cross-functional teams through strategic initiatives, resulting in improved operational efficiency
- Tracked key business metrics and made recommendations for proactive adjustments to policies and procedures.
Assistant Director (EL1)
Defence Security Strategy Reform Program
01.2021 - 01.2022
- Provide strategic guidance on security governance and assurance.
- Provide executive guidance for development of the Defence Security Strategy.
Assistant Business Manager (EL1)
Australian Trade And Investment Commission
08.2021 - 01.2022
- Built and managed processes for tracking and monitoring department performance.
- Created reports, presentations and other materials for executive staff.
- Identified opportunities to streamline processes and improve operations and efficiency.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance.
Assistant Project Manager (APS6)
Defence Security Division (SEG)
01.2020 - 01.2021
- Design and implement end-to-end projects and techniques to deliver security focussed efficiencies and effectiveness across the Defence Enterprise.
Executive Officer (APS6)
Defence Security Division (SEG)
01.2019 - 01.2020
Security Analyst and Advisor (APS4-6)
Defence Security Division (SEG)
01.2016 - 01.2019
Administration Officer (APS4)
Defence Science And Technology Group
01.2015 - 01.2016
Executive Assistant (APS4) to SES Band 1
Australian Signals Directorate
01.2013 - 01.2015
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimise time.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives.
- Organised and coordinated conferences and monthly meetings.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Corporate and Leisure Travel Specialist
Qantas
01.1999 - 01.2013
Skills
- Adaptability
- Resourcefulness
- Business Administration
- Problem Solving
- Organisational Skills
- Process Improvement
- Networking Abilities
- Interpersonal Skills
- Attention to Detail
- Team Collaboration
REFEREES
Mrs. Arlie Wright
Assistant Director
Defence Digital Group - Department of Defence.
Arlie.wright@defence.gov.au
0411 201 865
Mr. Jose Nunes
Grants Manager
Office of Sport NSW
Jose.nunes@sport.nsw.gov.au
0401 204 763
Timeline
Executive Officer to First Assistant Secretary
ICT Delivery Division (DDG)
02.2023 - Current
Assistant Business Manager (EL1)
Australian Trade And Investment Commission
08.2021 - 01.2022
Asst. Director - Governance & Government Business
Defence Security Division (SEG)
01.2021 - 01.2023
Assistant Director (EL1)
Defence Security Strategy Reform Program
01.2021 - 01.2022
Assistant Project Manager (APS6)
Defence Security Division (SEG)
01.2020 - 01.2021
Executive Officer (APS6)
Defence Security Division (SEG)
01.2019 - 01.2020
Security Analyst and Advisor (APS4-6)
Defence Security Division (SEG)
01.2016 - 01.2019
Administration Officer (APS4)
Defence Science And Technology Group
01.2015 - 01.2016
Executive Assistant (APS4) to SES Band 1
Australian Signals Directorate
01.2013 - 01.2015
Corporate and Leisure Travel Specialist
Qantas
01.1999 - 01.2013
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