Tara Luff
Executive Assitant At MicroPace
Bondi Junction,Australia
Summary
I have several years experience supporting and working alongside senior-level executives in fast-paced environments. I am constantly looking for ways to improve processes and am committed providing exceptional support. I've always been a proactive team member who goes above and beyond for the success of the team.
Overview
6
6
years of professional experience
3
3
years of post-secondary education
Work History
Executive Assitant & Office Admin
MicroPace Pty Ltd
Sydney, NSW
03.2022 - Current
- Organized and coordinated conferences and monthly management meetings.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Answered high volume of phone calls and email inquiries.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed and maintained confidentiality with sensitive documents
- Edited, Referenced, and managed back end operations of patents and product certification
- Managed office facilities, utilities, furniture, supplies, and groceries
- Performed accounting activities such as expense reports, purchase orders and invoices
- Handled all international and domestic travel reservations for 5 executives and other team members
- Organized and Coordinated 4+ company events (parties, board meetings etc.)
- Managed and Updated CRM database
Administration Officer
Vivid Advisory
01.2021 - 03.2022
- Analyzing and Inputting data in CRM
- Managing reception, booking appointments and meetings
- Organising and coordinating travel, events and other logistics.
- Maintaining and optimizing organisation systems
- Managing accounts and transactions with customers, including outstanding payment follow up
- Manage stationery and office supplies
- Managed files, drafted tenders and reports, and handling correspondence
Operations Admin Assistant and Executive Assistant
Edge
Sydney, NSW
02.2019 - 01.2021
- Diary & inbox management of Managing Director and 5 Associates
- Management of several complex calendars with significant schedule conflicts and varying priorities.
- Booking in and rescheduling executive coaching appointments, liaising with Executives and Executive Assistants
- Organizing and events and supporting programs
- Preparation of proposals and tenders
- Maintained positive relationships with team members, executives, and eternal partners to promote a positive atmosphere
- Data management in CRM and ad hoc duties
- Setting up meetings and workshops, taking minutes
- Organising travel
- Looking after stationery and office supplies
Establishment Officer and Team Assistant
Busicom Solutions
04.2016 - 04.2018
- Supported both Human Resources and Management team
- Took initiative by streamlining the logistics process, resulting in cost savings
- Organizing flights,accommodation, and transfers for 60+ candidates per roster change
- Liaise with IT and other vendors for purchases
- Train, assist, and support roles in various departments
- Looking after stationery and office supplies
Education
BBA - Pyschology
Australian College of Applied Psychology
Online/Sydney 06.2022 - 06.2025
Certificate 3 in Commercial Cookery - undefined
TAFE NSW
Certificate 3 in Hospitality – - undefined
TAFE NSW
Barista certified. Personnel & Materials Hoist Ticket White Card – - undefined
Volunteering
Worked on several initiatives to deliver toiletries, food, and clothes to homeless people in Sydney.
Timeline
BBA - Pyschology
Australian College of Applied Psychology
06.2022 - 06.2025
Executive Assitant & Office Admin
MicroPace Pty Ltd
03.2022 - Current
Administration Officer
Vivid Advisory
01.2021 - 03.2022
Operations Admin Assistant and Executive Assistant
Edge
02.2019 - 01.2021
Establishment Officer and Team Assistant
Busicom Solutions
04.2016 - 04.2018
Certificate 3 in Commercial Cookery - undefined
TAFE NSW
Certificate 3 in Hospitality – - undefined
TAFE NSW