Hi, I’m
Tatum Frayne
Melbourne, Seabrook,VIC
Summary
With a collective of almost 13 years experience in administration, secretarial and PA experience, I would certainly fit into any admin role and am open to experiencing a new industry. I tend to thrive in an environment wherein teamwork forms an integral part of the position, although I am able to work alone, I thoroughly enjoy office comradery. Dealing with people throughout my career has provided me with an understanding on service delivery and keeping my clients happy is one of my core focuses. I am bubbly, considerate, helpful and have a fun, outgoing personality.
Overview
21
years of professional experience
Work History
MAXPROP HOLDINGS (PTY) LTD.
Property Administrator
10.2018 - 12.2024
Job overview
- Receiving invoices and getting approval / authorisation to process for payment
- Preparing for payment, checking accounts if there are enough funds to pay and transferring from Corporate Saver / MRR
- Adding invoice details to spreadsheet before handing over to accounts to pay
- Preparing Adhocs on request of trustees
- Attending to all maintenance / general queries
- Procuring quotes from various contractors and submitting to the trustees / owners for consideration and approval
- Liaising with trustees regarding maintenance projects, arranging with contractors to commence work on approval and discussing deposits / part payments
- Supplying transferring attorneys with levy figures and issuing levy clearance invoices from Pastel
- Following up on transfers on a monthly basis, issuing extensions if needed
- Creating recons of accounts for owners / trustees, providing water estimations
- Registering new owners on MDA and updating Bible pages, labels, emails, Sectional title register
- Sending welcome letters with all relevant docs to new owner in order to welcome them to the Body Corporate
- Appointing contractors to attend to the necessary maintenance work, submitting claim forms to trustees or owners for signature, booking of repairs, liaising with owners and tenants on availability
- Lodging insurance claims with supporting docs
- Following up of claims on a weekly basis.
MAXPROP HOLDINGS (PTY) LTD. Hillcrest
Property Administrator
10.2016 - 09.2018
Job overview
- As per current duties and responsibilities.
CMH GREEN T/A GREEN MACHINE
Customer Relationship Manager
10.2014 - 10.2016
Job overview
- Customer liaison, queries and problem solving
- Regional client visits (CMH dealerships and external client base countrywide)
- Travel arrangements for GM and staff
- Updating company website and products
- Initiating and managing the company Android phone app system to track and monitor staff and schedules
- Coordinating projects for the GM and Sales Reps
- Regular price checks
- Informing clients of new product launches
- Typing of minutes, related documentation and general correspondence
- Screening calls and emails in the absence of the GM
- Relief Depot Manager
- Invoicing
- Receiving stock and capturing same
- Purchase orders and stock transfers
- Stock takes
- Petty cash, filing and general admin duties
- Internal sales
- Attending product knowledge workshops.
HOUSE OF FINE PAPERS, Durban
Sales Consultant
05.2009 - 03.2011
Job overview
- Sales and quotations, customer service, ordering and maintaining stock, processing customer and supplier orders
- Basic design of invites, programs and relevant wedding stationary
- Daily opening and closing of store, cash up and other adhoc duties as and when required by the owner.
MAXPROP HOLDINGS (PTY) LTD. Pinetown
Property Secretary
04.2011 - 09.2014
Job overview
- Client liaison and resolving queries
- Trading figures and results
- Invoice and control schedules
- Preparation of documentation for AGM, SGM and Trustees meetings
- Booking of the boardroom and updating calendar board
- Updating Property Manager's meetings schedule
- Typing of minutes and related documentation, circulars, letters and general correspondence
- Obtaining water meter readings and calculating individual charges
- Invoicing Body Corporates
- Computer maintenance
- Updating insurance renewal schedules on Excel
- Petty cash re-imbursements
- PAIA documents
- Applying for Certificates of Establishment (where necessary)
- Obtaining Sectional Title Plans from Deeds office
- Completing increases on Levy and Special Levy schedules and informing owners accordingly
- Raising the increases on MDA
- Distribution of all correspondence to trustees and owners
- Submitting copies of financials, STP and conduct rules to clients.
HEAD GIRLS, Amanzimtoti
Apprentice Hairdresser
12.2007 - 01.2009
Cockle Jacks Pub
Bartender
01.2006 - 08.2006
Studentwise
Various Promotions
06.2004 - 07.2005
Wicked Promotions
Various Promotions
11.2003 - 02.2004
Education
Innovations Hair Design AcademySouth Africa
Diploma Afro, Ladies & Gents Hair Design from Hairdessing
12.2007
University Overview
- Subjects: English, Afrikaans, Art, Geography, Mathematics, Economics
- International Certificate for Art & Design (Bridging N4) - 2004
Centec CollegeSouth Africa
NQF4 from Art And Design
12.2004
Cambridge College South Africa
Matric from English, Afrikaans, Art, Economics, Geography, Mat
12.2003
Skills
- Palladium Accounting System
- Pastel Accounting
- MS Office - Word / Excel / Outlook
- Virtuemart
- MDA
- Nicor
Contact Details
- tayte101@gmail.com
- 12 James Austin Place, Seabrook, Victoria, Melbourne
- 0448591726
Id
8606060245087
Languages
English
Native or Bilingual
Afrikaans
Limited Working
Zulu
Elementary
Timeline
Property Administrator
MAXPROP HOLDINGS (PTY) LTD.
10.2018 - 12.2024
Property Administrator
MAXPROP HOLDINGS (PTY) LTD. Hillcrest
10.2016 - 09.2018
Customer Relationship Manager
CMH GREEN T/A GREEN MACHINE
10.2014 - 10.2016
Property Secretary
MAXPROP HOLDINGS (PTY) LTD. Pinetown
04.2011 - 09.2014
Sales Consultant
HOUSE OF FINE PAPERS, Durban
05.2009 - 03.2011
Apprentice Hairdresser
HEAD GIRLS, Amanzimtoti
12.2007 - 01.2009
Bartender
Cockle Jacks Pub
01.2006 - 08.2006
Various Promotions
Studentwise
06.2004 - 07.2005
Various Promotions
Wicked Promotions
11.2003 - 02.2004
Innovations Hair Design Academy
Diploma Afro, Ladies & Gents Hair Design from Hairdessing
Centec College
NQF4 from Art And Design
Cambridge College
Matric from English, Afrikaans, Art, Economics, Geography, Mat