Unparalleled in entertainment. The Mushroom Mushroom Group is one of the world's most iconic music and entertainment collectives, and the largest Independent Music Group in Australia.
At Mushroom Group I performed a split-role, as EA to the COO as well as Label Manager Assistant for I OH YOU, Ivy League, Soothsayer, 100s & 1000s and Valve Sounds Record Labels
Executive Assistant Role
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Facilitated training and onboarding for incoming office staff.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Developed and maintained automated alert systems for important deadlines.
Label Manager Assistant Role
- Completed label copy for music and music video releases across our rosters
- Worked with senior management to initiate new projects and assist in various processes.
- Filed artist contracts and agreements, label copy, audio and video files and organized computer-based information.
- Liaised between Mushroom legal department and artist management, as well as photographers and video directors, to finalise legal agreements and terms.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Attended audio and video production sites to act as support to artists and their teams.
- Created visual assets to promote new releases.
- Managed Ivy League's Social Media presence across relevant platforms (Instagram and Facebook).