Teresa Timo

The University of Auckland

07.2003 - 04.2024

Main Purpose of the Position: Future planning and scheduling to create workable timetables for the clinical years of the MBChB degree programme as well as for specific attachments within a particular year eg. Year 4 Procedural Skills, Year 5 UIPC, Year 6 Procedural Skills and ACLS that require work with multiple stakeholders and schedules/timetables.

Programme planning and timetabling: Responsible for liaising with relevant university, faculty and school staff to obtain and provide key timetabling information.
Survey students for placement choices and manage student preferences and notify allocations to all stakeholders.
Responsible for timetabling processes and data in relation to the Timetable Services Office and their processes and deadlines.
To collate, interpret and process each course's timetable requirements to be used by Timetable Services Office within given deadlines.
Responsible for resolving any problems or issues which may arise through scheduling conflicts with staff/students/courses. Provide guidance to staff and students, and support coordination of timetabling of student activities and ad-hoc events as required for course requirements.
Responsible for managing relationships with external providers to facilitate effective scheduling of their activities to meet the programmes requirements and provider availability.

Placement Activities: Administer, assist and coordinate student (clinical) placements, practical (clinical if required) examination and assessment activities.
Distribution information relating to practical work and internship infrastructure and ensure that placement providers are aware of the programme and legislative requirements.
Ensure providers confirm verification for the completion of the practicum and liaise with relevant staff in Schools and sites.
Organise the delivery of the programmes by way of placement timetabling.
Assist with administrative support for the Boards of Studies and Boards of Examiners; and accreditation process as required.
Develop year plans, in advance, for consideration and approval of Board of Studies, taking into account resource constraints, student forecast numbers and clinical sequences.

Service Excellence: Work collaboratively toward operational and strategic continuous improvement initiatives at a University level and throughout the faculty.
Demonstrate excellent customer service through reliable, efficient and accurate execution of service deliverables.
Adopt and embed customer-centred Service Standards for your functional area. Deliver to the good practise points detailed in the Service Standard.

Similar Profiles