Tiarna Osborne

Project Lead Document Control for the Gibson Island Project.

• Master FFI’s document control system and processes, serving as a pro-active champion to ensure Fortescue’s document requirements are understood and met.
• ·Oversee complete lifecycle management of Controlled Documents.
• Effectively coordinate document control aspects within the broader project controls team, fostering alignment and collaboration with other functions.
• Monitor project/corporate registers and document management systems to ensure the accuracy of documents, drawings, scope, and design variations.
• ·Implement and enforce documentation security measures and privacy protections to safeguard sensitive information, ensure information segregation and security requirements including contractor IP.
• Understand project location industry-specific regulations, standards, and certifications related to document management, and adjust as needed to ensure compliance.
• Develop strong collaborative relationships with internal and external stakeholders including contractors, suppliers, OEMs, and project partners, to facilitate alignment with project standards and the seamless delivery of documentation.
• Coordinate and facilitate contractor kick-off and ongoing engagement meetings to ensure understanding of, and alignment to, Fortescue Energy’s document control requirements. Act as Interface to support document control related queries between Fortescue Energy’s project team and contractors, suppliers, OEMs, and project partners.
• Implement documentation quality control standards and processes, aligning them with FFI standards, to ensure accuracy, consistency, and reliability.
• ·Facilitate access, training, and support to project team members on document management processes and systems/tools.

Key Achievements:

Successfully achieved promotion within the probationary period, showcasing rapid mastery and impactful contributions to document control processes at Fortescue Energy.

• Process improvement and Enhance governance within Document Control
• Support in the development, creation, and release of training for the organisation in CDRL & SDRL management to
• Ensure that employees have the correct knowledge to facilitate their roles and ensure process compliance. Additionally ensuring knowledge sharing across the Program.
• Ongoing presentation across teams and 1:1 training for all new employees and refreshers for current employees
• Development, creation, and release of training for the organisation in Document Control to ensure that employees have the correct knowledge to facilitate their roles and ensure process compliance within the Document Control Team.
• Configuration and mapping of submittals within the product life cycle system (Teamcenter)
• The “gate keeper” of all CDRL and SDRL’ submissions in and out to suppliers and the client; ensuring quality, unison and standards are kept.

Key Achievements

Development of the positive relationship built between PMO and Document control team to enhance reporting and further support the book captains to ensure delivery of the contractual requirements to our client and suppliers. I have successfully supported the business to achieve major milestones and prevent overdue deliverables within the schedule.

Experienced professional in Commissioning/Completions Management, adept at overseeing complex project lifecycles, administering comprehensive documentation control systems, and ensuring rigorous quality management. Proven ability to excel in a demanding FIFO 3:1 roster environment, consistently meeting deliverables and deadlines while providing crucial support to field operations.

Commissioning / Completions

• Administration and Management of the Projects Completion & Commissioning Management System (CMS, PIMS)

• Generation of Inspection tasks/checklists, Pre‐commissioning tests for field commissioning activities

• Upload and Submission of Contractor and Project data with respect to Systemisation Hierarchy, Tags to Subsystems, Field Punch items

• Support digital completions with mobile tablet enablement and engagement

• Consistent support and direction to ensure field supervisors meet deliverables and deadlines for completion of ITRS

• Expediting completion of ITRs and closure of punch items

• Provide support to facilitate/enable Notice of Energisation (NOEs)

• Providing technical assistance and support with review of Inspection Test Procedures to the Completion Engineers’ and field Supervisors

• Build, extract and maintain Work Packs for opening work fronts

• Management of calibrated equipment for pre‐commissioning and commissioning activities

Doc Control / Quality management

• Responsible for the registration, distribution, and disposition of project documentation in accordance with documented

policies and procedures.

• Maintain quality control over all design reviews and technical documents ensuring project parties are working from the correct version

• Support Quality Manager in the collation of commissioning/completions documentation for Manufactures Data Report

(MDR)

• Maintain Supplies Data Schedule (SDS) and Contractor Document Requirement List (CDRL) to ensure project deliverables are met

• Attend meetings with Senior Management team, Commissioning Team and Construction teams, compile and distribute meeting minutes and supply required documentation

• Identify opportunities for improvement to documentation control processes and procedures and act on improvement requests by project directors and their teams

Reporting to the Construction Manager and Senior Shaft Engineer, a hands‐on multifaced role providing timely, effective and accurate administrative support and technical documentation assistance. Enabling the construction team to efficiently execute their portfolio projects, including 3rd party proponents and external clients.

• Comply with all Western Areas HSE policies, procedures and practices as articulated in the Western Areas safety management system
• Promote an organisational culture that empowers all personnel to be involved in HSEQ matters and to pro‐actively take action to reduce risk and to protect people and the environment
• Managing Mobilisation for all contractors; Onboarding, Flights, accommodation, and site compliance using INX Infligh and Intuition
• Manage a range of documentation including internal and external designs and vendor documents, project correspondence, document performance reports
• Delivering accurate, timely and responsive services, including registering, and handling all incoming and outgoing correspondence and documentation
• Maintenance and upkeep of project technical and commercial documentation as well as drawing registers
• Attend meetings as required, compile and distribute minutes and supply required documentation
• Providing on‐going support and training on the document management system to new employees and staff

During my tenure at Monadelphous Group Limited, I demonstrated consistent dedication and proficiency, leading to a well-deserved promotion from Shutdown/Project Coordinator to an elevated role within the organisation. As a Shutdown/Project Coordinator, I successfully orchestrated end-to-end mobilisation and demobilization processes for Maintenance Shutdowns and Project Engineering contracts, ensuring compliance, efficient resourcing, and positive outcomes for both the customer and the company. This promotion reflects my commitment to excellence and my ability to deliver results in a dynamic and challenging environment.

Admin / Compliance

• Managed pre-employment processes, including medicals, drug & alcohol testing, PPE, and training.
• Developed and maintained shutdown training matrix.
• Onboarded large workforce and subcontractors, ensuring ongoing compliance.
• Updated user profiles, set up inductions in Client system (ERMS), and managed training records.

Resourcing

• Effectively managed personnel schedules/rosters.
• Sourced high-volume candidates across multiple trades, adhering to strict time frames.
• Processed and issued large volumes of flights, providing innovative solutions for positive outcomes.

Shutdown / Project Coordinator

• Owned manning roster and updated workflow against current rosters.
• Analyzed and forecasted workforce planning, regularly updating LRS.
• Raised JDE purchase orders and provided purchasing and payroll coverage for contract admin support.
• Liaised with SRPs for site access requests/approvals/renewals, ensuring effective communication between teams.
• Ran weekly/fortnightly RASCI meetings with Superintendents, Shutdown Managers, Site Coordinators, highlighting pressure points and labor.