Timothy Joule
Downer,ACT
Overview
19
19
years of professional experience
Work History
Project Officer
Department of Defence
03.2018 - 03.2025
- As a Project Officer, my main duties included assisting the team with all Finances, such as purchase orders and Invoices, payment Claims and statements, producing DCACs, addressing all WHS issues, and learning as much as possible about procurement, while also contributing to project delivery.
Paralegal
Department of Defence
11.2006 - 03.2017
- Working in a small team managing 380 Reserve Legal Officers (RLOs) across Australia. My key responsibilities include providing high-quality administrative services, managing officer processes, communicating information to relevant stakeholders, administering the DLRM budget, supervising non-ongoing staff as required, and organizing conferences.
- New System: Implemented a system to deal with requests from RLOs for Honours and Awards, including retrieving archived files, extracting relevant information, and creating searchable MS Excel spreadsheets to produce SOPs for submission to the Directorate of Honours and Awards.
- Database Improvements: Expanded and improved a database to store RLO contact information by liaising with a contractor to design and expand the Reserve Legal Officers Database (RLOD), which is now widely used.
- Report Development: Produced a range of information from the RLOD for a range of stakeholders and management that allows the entire Defence Legal Division access and contact with Reserve personnel who contribute to the Division.
- Supervisory Role: Took on the additional duties associated with the Card Management System (CMS) Supervisor role in June 2010, which was previously the full-time role of another individual. (Was awarded an Australia Day Medallion for this role).
Administrative Assistant
Department of Defence
09.2006 - 10.2006
- Working in a team of 5 during the month of this role, I was in charge of the administration of the Defence Qantas contract.
- Rapid Learner: Quickly developed a detailed understanding of the key processes and procedures for the role.
Administrative Assistant
Department of Defence
01.2006 - 09.2006
- Working in a 5-person team providing human resources administrative services, including financial administration, to a range of areas.
- Indigenous Programs: Managed the administration of several Indigenous employment programs, including establishing recruitment programs for Indigenous personnel delivering the recruitment of Indigenous staff.
- Interview Coordination: Assisted in organising teleconferencing and coordinating interviews across the regions.
- Technical Skills: Completed PMKeys and ROMAN training as well as undertaking a range of Microsoft Office courses.
Timeline
Project Officer
Department of Defence
03.2018 - 03.2025
Paralegal
Department of Defence
11.2006 - 03.2017
Administrative Assistant
Department of Defence
09.2006 - 10.2006
Administrative Assistant
Department of Defence
01.2006 - 09.2006