Tracey Chambers
Parkes,Australia
Summary
I am highly organized, self-motivated, very adaptable, dependable and successful at managing multiple priorities with a positive attitude. I work well within a team environment and independently. Outside of work, I enjoy spending time outdoors with family and friends and playing hockey.
Overview
34
34
years of professional experience
Work History
Senior Program Reporting Officer G7 (HDA Early 25)
Transport for NSW
07.2024 - Current
- EOM Commentary Review: Lead the review and consolidation of End-of-Month (EOM) commentary, ensuring accuracy, consistency, and alignment with program performance data.
- Monthly Program Review Meetings: Coordinate and contribute to monthly program review meetings, preparing materials, tracking actions, and supporting strategic discussions.
- Project Data Management in PIDS: Create and maintain project records in the Project Information Delivery System (PIDS), ensuring data integrity and up-to-date reporting across all relevant projects.
- Election Commitment Reporting: Manage and track reporting related to election commitments, ensuring timely updates and compliance with government expectations.
- Tier 2/3 Reporting: Prepare and submit Tier 2 and Tier 3 reports, ensuring alignment with internal governance frameworks and external reporting requirements.
- Ministerial and Ad Hoc Requests: Respond to ministerial and urgent ad hoc requests by gathering data, preparing briefings, and coordinating input from relevant stakeholders under tight timeframes.
Program Support Officer G4 (Substantive)
Transport For NSW
07.2024 - Current
- End-of-Month (EOM) and Forecast Reporting: Prepare and coordinate timely EOM and forecast reports to support program visibility and decision-making.
- Budget and Forecast Management: Monitor, manage, and reconcile program budgets and forecasts, ensuring alignment with financial targets and compliance requirements.
- Moderation Coordination: Support the moderation process by gathering relevant data, preparing documentation, and liaising with stakeholders to ensure accurate and fair outcomes.
- Project Creation and Management in Equip: Create and maintain project records in Equip, ensuring data integrity and alignment with program structures.
- Monthly Commentary Review: Review and consolidate monthly commentary from project teams to ensure consistency, clarity, and alignment with reporting standards.
- Team and Manager Support: Provide high-level administrative and operational support to the team and manager, including coordination of meetings, documentation, stakeholder communications, and the management of the team’s shared inbox to ensure timely and effective responses.
Prog Lifecycle Governance Officer G8 (HDA Current)
Transport For NSW
07.2024 - Current
- Funding Paper Development: Support the Finance Manager in drafting and reviewing funding papers, ensuring alignment with investment strategy and program objectives.
- Communications Review: Review public-facing communication collateral to ensure accuracy of cost estimates and milestone timelines, and alignment with approved program data.
- Project Data Management in PIDS: Maintain accurate and up-to-date records in the Project Information Delivery System (PIDS), including project creation, updates, and data validation.
- System Testing and Implementation: Participate in User Acceptance Testing (UAT) for the new Investment & Assurance Portal, providing feedback and identifying system improvements.
- Project Update Meetings: Attend monthly project update meetings with major project teams and federal agencies, capturing key actions, risks, and progress updates.
- Ministerial Requests: Coordinate and respond to ad hoc ministerial queries, ensuring timely, accurate, and well-documented responses.
- Governance Secretariat Duties: Act as secretariat for the West Governance Committee, including coordination of meeting papers, tracking of variations, and preparation of the governance slide deck.
- Steering Committee Support: Prepare and coordinate the slide deck for the West SteerCo Meeting with federal stakeholders, ensuring alignment with program reporting and strategic priorities.
Business Owner / Retail Manager
Parkes TSG & Giftware (Previously Video Ezy / Network Video & TSG)
01.2003 - 12.2024
- Family-owned business where we operated 2 stores in Parkes & Forbes from 2003 - 2018. We managed over 20 employees in a busy thriving DVD rental environment and incorporated the tobacconist in later years. After relocating to our current location in Clarinda Street, we morphed into Parkes TSG & Giftware where we sell tobacco related products and a diverse range of giftware.
Accounts Payable & Contractor Management Support Officer
Northparkes Mining Operations
07.2023 - 07.2024
Payroll, Accounts Receivable & Administration Assistant
Jaws Earthworks
03.2019 - 07.2024
Various - Finance & Administration Officer roles
01.1992 - 02.2003
- Goepoko Parkes - Accounts Payable Officer / Clerical Assistant
- Pirie Printers Canberra - Accounts Payable/Receivable Officer
- Parkroyal Hotel Canberra - Accounts Payable Officer
- Hazelton Airlines Orange - Payroll Officer
- Department of Land & Water Orange - Accounts Payable Officer
- GWS Personnel Parkes - Accounts Payable Officer
- IMC (Inland Marketing Corporation) Parkes - Administration Officer
Education
Clerical Traineeship - Administration
TAFE NSW
01.1992
High School - undefined
Parkes High School
01.1991
Skills
- Program & Project Reporting: EOM commentary review, Tier 2/3 reporting, election commitment reporting, monthly program review coordination, dashboard preparation
- Financial & Budget Management: Budget forecasting, financial reconciliation, funding paper development, cost validation for public communications
- Governance & Compliance: Secretariat support, governance paper coordination, variation tracking, SteerCo and committee presentation preparation
- Systems & Data Management: Project creation and maintenance in PIDS and Equip, data integrity assurance, UAT testing for investment systems
- Stakeholder Engagement: Liaison with internal teams and federal agencies, ministerial briefing coordination, cross-functional collaboration
- Communication & Documentation: Review of comms collateral, preparation of meeting packs and slide decks, shared inbox management
- Administrative & Operational Support: Team and manager support, meeting coordination, workflow tracking, ad hoc reporting and analysis
Timeline
Senior Program Reporting Officer G7 (HDA Early 25)
Transport for NSW
07.2024 - Current
Program Support Officer G4 (Substantive)
Transport For NSW
07.2024 - Current
Prog Lifecycle Governance Officer G8 (HDA Current)
Transport For NSW
07.2024 - Current
Accounts Payable & Contractor Management Support Officer
Northparkes Mining Operations
07.2023 - 07.2024
Payroll, Accounts Receivable & Administration Assistant
Jaws Earthworks
03.2019 - 07.2024
Business Owner / Retail Manager
Parkes TSG & Giftware (Previously Video Ezy / Network Video & TSG)
01.2003 - 12.2024
Various - Finance & Administration Officer roles
01.1992 - 02.2003
High School - undefined
Parkes High School
Clerical Traineeship - Administration
TAFE NSW