Tracey Lee

When I took on this role the ERP ( SAP b1) and also the Kanban ordering process had been neglected. I stabilized the out of stock system and bought trust back in to the Purchasing department and then started on a plan to give Projects and Service teams the ability to order in for there needs as part of the Purchasing Process.

My team delivered around $20m in projects for custom manufacture every year. Our inventory holdings were usually between 1.5-2Million.

We made improvements to Setting up Counting items for Inventory on Weekly, Monthly, 3 Monthly and also the annual stock take for June 30.

We had a policy to count something every day.

We had a small warehouse and a very busy one we cleaned up a lot and bought new systems in and racking to improve our visibility and to also put stock away more efficiently.

• I took complete ownership of all Purchase Orders in the system ultimately and was responsible for monitoring open Goods receipting and Closing out of the system.
• Had a policy to put all GR away in 24-48 Hours.
• All GR had to be done with in 24 hours and issues reported to the purchasing team.
• Organized delivery of Overseas and Local Freight and tried to consolidate and keep freight to a minimum.
• Negotiated pricing and delivery terms with suppliers to maintain cost savings and stock levels.
• Built and nurtured positive working relationships with vendors and suppliers.
• Participated in regular cycle counts to confirm accuracy of inventory records.
• Reduced worker accidents by implementing improved safety standards and monitoring procedures.
• Strengthened inventory processes to balance supply needs with budget and space limitations.
• Improved inventory accuracy by implementing a robust cycle counting system and training staff on its use.
• Checked Inventory Dashboard Traffic Light system.
• Maintained all Item Master Data in SAP b1 this is a key component for all accounting and Balance sheets to be accurate.
• Utilized lean principles to identify areas of waste in the supply chain, implementing improvements that reduced overall operating expenses.
• Created and updated regular inventory reports and records.
• Promoted a culture of teamwork among inventory staff encouraging open communication channels for better problem-solving abilities.
• Developed and maintained knowledgeable and productive team of employees.
• Trained new staff on job duties, company policies, and safety procedures for rapid onboarding.
• Developed strong relationships with key suppliers, fostering collaboration for mutual benefit and growth.
• Maintained sufficient inventory levels to meet customer demands at all times.
• Adaptable and proficient in learning new concepts quickly and efficiently.
• High attention to detail while completing assignments and projects within the department.
• Participated in team projects, demonstrating an ability to work collaboratively and effectively.
• Cultivated interpersonal skills by building positive relationships with others.
• Worked effectively in fast-paced environments.
• Resolved problems, improved operations and provided exceptional service.
• Cleaned up inventory shelves and threw out or wrote off inventory and generally cleaned up areas to maintain efficiency.
• Bought new buckets and storage ideas and racking in to create new systems and utilize space efficiently.
• Was responsible for approving all invoices for the company non PO and PO related.
• Worked close with accounts to Maintain accurate G/L allocation of Items bought.
• Maintained Building and organized Maintenance.
• Organized Machinery Maintenance along with Production Team and bought new Equipment as needed.
• Worked in with R & D teams to organized new supply and manufacture of custom items.
• Had weekly 1 on 1 meetings with 2 warehouse staff.

Worked in the Same Role as Remax as Carona Group company Was Merged.

During this time some of the Product lines were sold to a new company who worked in the same space as Remax /Carona I spent much time helping the new company who was inhouse separate all our Kanban system help train there purchasing team and create new spaces and areas in the warehouse to divide our inventory up to different product categories.

I helped with supplier relationships and our warehouse team and there's had to get along very well as we were in the same space.

I took this role on Temporarily as AP/AR Accounts assistant to Finance Manager.

As well as usual tasks involved in this department I forensically

went through all the bank transactions and subscriptions and reoccurring transactions and made sure of value and cancelled ones not needed.

• Reviewed vendor invoices for appropriate documentation and validity prior to payment.
• Prepared vendor invoices and processed incoming payments.
• Managed and responded to correspondence and inquiries from customers and vendors.
• Handled day-to-day accounting processes to drive financial accuracy.
• Debt Collection from SAP b1 Dash board
• Documented all online platform that Vendors required for collection of payment in Sweet Process.

During this time I was called in to the business as a work from home Mother as we had a Cash Flow Crisis

So I set about evaluation all employee Job Roles and asking them to fill in time tracking and tasks they were performing daily and asking staff if they knew what was expected of them daily?

As a small Management team of 3 we changed some structures in the company to bring about better value and bring sales numbers up to sustainable levels.

Started on a sustained effort to change culture of business's and drive a systems and procedure based company.

Started a process of cutting unnecessary spending -(no not the biscuits and milk!) and reassessing value of everyday suppliers.

This was not easy and we lost around 10 employees out of 30 in the first 3-12 months. We knew it was a long term project.

This process along with Bringing in HR System (Bamboo HR) to streamline Hiring and also giving best systems for employees and making constant IT improvements in SAP b1 drove our process and team to the highest standards and all staff were working towards Extreme Ownership of Roles.

Management Team became not afraid of loosing valuable information from long term staff as documentation of roles was in place with knowledge being available to everyone.

This role eventually was full time and I managed to get it down to 3 days per week and was in charge on all new employees onboarding, off boarding assets management and legal compliance for staff.

• Evaluated employee records and productivity.
• Aligned Job Descriptions with company needs.
• Performed HR Management and collected recommendations and presented to Managers to deal with underperformance and job fit.
• Assessed Skills of Employees to best put them in roles they loved.
• Asked for feedback from staff and also gave them opportunities to change or try new roles for weeks or days at a time.
• Implemented cross training of roles to help with managing product delivery on time.
• Devised and implemented processes and procedures to streamline operations .
• Bought new IT equipment phones, computers so staff had all equipment needed for there tasks.
• Was Manager of Sweet Process on company mission to document all Departments and processes in the company. This was a ongoing role that required tenacity.
• Opened up Uniform ordering online to empower staff to care for there own needs and take pressure off purchasing team.
• Reduced process gaps while supervising employees to achieve optimal productivity.
• Generally tried to take all the noise out of the company and complaints of systems causing staff to not be able to perform or red tape inhibiting staff from completing tasks and feeling empowered.
• Proven ability to develop and implement creative solutions to complex problems.

At the end of this role we reduced our staff down to 25 from 35 and also stopped replying on subcontractors.